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08-13-75 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County held at the Courthouse on Aug. 13, 1975 at 9:00 a.m. Present: Also Present: Mr. Irvin G. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr. A. J. Krepela Mr. E. Merlin O'Neill Mr. M. W. Burnett, Co. Admin. A quorum is not present at 9:00 a.m. Mr. Lee O. Falwell, Asst. Co. Admin. Mr. John Harmon, R/W Agent Mr. C. G. Manuel, Asst. Co. Admin. Mr. Morris Mason, County Attorney Mr. Robert Painter, County Engineer Mr. Willis Pope, R/W Engineer Mr. Michael Ritz, Planning Director Mr. James Schiavo, Zoning Inspector Mrs. Joan Smith, Secretary Mr. David Welchons, Asst. Co. Eng. The Board of Supervisors this day approved all claims presented to the County for the month of July, 1975 and authorized the Treasurer of the County to issue war- rants as follows: General Fund Check 106105-107363 Library Fund $163,724.44 Check 106125-107336 Law L~brary Fund Check 106254 & 106319 65,321.46 150.15 County Airport Check 106086-107321 County Garage Check 106276-107309 Store Room 16,743.05 12,557.01 Check 106291-107326 Workmen's Compensation 2,007.54 Check 106312-107299 Public Service Jobs Fund 469.20 Check 107066 County Nursing Home 28.20 Check 106106-107330 Nursing Home 39,175.66 Check 106119-107194 Sales Tax 4,874.28 Check 106417 Payroll Deduction 182.75 Check 106234-107287 Water Operating Fund 265,457.84 Check 012679-012799 Water Impr., Repl. & Ext. Fund 16,623,44 Check 012679-012767 Water Meter Deposit Fund 71,135.36 Check 012750 Water Meter Installation 519.30 Check 012695-012811 22,319.76 Central Stores Check 012684-012808 Ettrick Utility Fund Check 012720-012812 Sewer Qperating Fund Check 012679-012804 Sewer Debt Fund Check 012677 Sewer Improvement Check 012686-012805 Sewer Bond Construction $ 5,113.37 873 19 10,635 08 477,450 00 24,181 72 Check 012678-012813 Utilities Sales Tax 218,614 21 Check 012712 Utilities Workmen's Comp. Check 012691-012780 32 52 129.45 Mr. Wo.C. Stanley, Mr. C. C. Morris and Mr. Hancock with the State Division of Forestry present the Board with a check for $14,248.53. Mr. Stanley states that they would like to express their appreciation for the cooperation of the County ~ Fire Department in controlling fires in the forests for without their help the check would have been considerably less. Mr. Covington comes before the Board tO discuss road matters. Mr. Burnett states that all members have received a copy of the letter from Mr. Covington stating that the Highway Department will not change the speed limit on Route 10 as requested by the Board because according to surveys made, this limit is safe and comfortable for most motorists. Mr. Hornet inquires about flashing lights or intersection signs. Mr. Covington states that they probably will not install flashing lights but that he will check into the possibility of intersection signs. Mr. Burnett states that the roads in the Salisbury Subdivision, Section H-3, have been taken into the State Secondary System of Roads as follows: SALISBURY~ SECTION H-3 Elmstead Road From 0.06 mile southwest of its intersection with Route 1025 thence 0.12 mile southwest of its~inter- section with Thorngate Road, thence 0.08 mile south- west to its intersection with Albion Road, thence 0.03 mile westerly to its intersection with Purley Road, thence 0.04 mile west to a dead end. Cast lebridge Road From 0.04 mile southeast of its intersection with Elmstead Road southeasterly 0.13 mile to its inter- section with Thorngate Road, thence southeast and easterly 0.23 mile to its intersection with Salis- bury Drive. Thorngate Road ~:From its intersection with Castlebridge Road thence westerly 0.11 mile to its intersection with Brancaster Court thence westerly 0.15 mile to its intersection with Elmstead Road. ~Albion Road iFrom its intersection with Elmstead Road northerly 0.06 mile to a dead end. Purley Road From its intersection with Elmstead Road southerly 0.04 mile to a dead end. 0.27 mile 0.36 mile 0.26 mile 0.06 mile 0.04 mile SALISBURY SECTION H-3 (CONT'D) Brancaster Court From its intersection with Thorngate Road northerly 0.05 mile to a cul-de-sac. 0.05 mile SALISBURY SECTION H-5 Elmstead Road From its intersection with Winterfield Road easterly 0.06 mile to its intersection with Kirkham Drive, thence eastelry 0.16 mile to a dead end. 0.22 mile and that changes made necessary by the relocation and construction on Route 10 have been accepted, a copy of all of which is filed with the papers of this Board. Mr. Burnett states that Mr. Covington has written a letter stating that the com- pleted study by the Highway Department on the crossovers on Route 360 will remain as they recommended and that th.ey will consider other safety factors at the ap- propriate time. Mr. Horner requests Mr. Covington and the Highway Department to do a study On Court- house Road from the intersection of Courthouse and Genito Roads to Five Forks with the possibility of reducing the speed from 55 mph to 45 mph. · The meeting is called to order by the Chairman. Mr. Apperson gives the invocation. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the minutes of July 23rd and 28th be and they hereby are approved. Ayes: Mr. Horner, Mr. Apperson and Mr. Krepela. Mr. Burnett states that the Highway Department wants to know the Board's feeling on Mass Transportation particularly with respect to the highway residency on Route 60 and cites further that perhaps a conference with GRTC would present to the Board true picture of the costs of a busing program. Mr. Ritz comes before the Board and explains the bus routes that are proposed for Chesterfield and the possibility of parking space availability. He states that all proposed routes do have some problems and suggests that the Planning Department be allowed to work on all three possibilities and bring them back before the Board as they are resolved. He states that further negotiations have to be made. There is some discussion of the finan- cial responsibility of the County for the initial capital of the buses and the per- cent of deficit for each year. There is further discussion of the rate that should be charged, and Mr. Horner states that he does not want to be tied to the way the City of Richmond is operating as they are thinking of subsidizing the entire bus system and lowering rates and he would like this system to be equitable for all. Upon consideration whereof, it is on motion of Mr. Krepela, seconded by Mr. Apper- son, resolved that Mr. Ritz and Mr. Burnett contact the GRTC representatives and negotiate for the best possible plan. Ayes: Mrl Horner, Mr. Apperson and Mr. Krepela. Mr. Krepela requests the Highway Department to look into the possiblity of adjust- ing the signal lights at the intersection of Routes 147 and 60 so that they are visible from all lanes. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that the encase- ment of the A. T. & T. cable crossing the road under construction by the Highway Department, near County Line Road, at a cost of $2 000 be authorized and the cost to be charged to the 3¢ Road Fund. ' Ayes: Mr. Homer, Mr. Apperson and Mr. Krepela. Mr~ Homer inquires about the possibility of straightening Courthouse Road just east of the convict camp. Mr. Covington states that he does have some money set aside in his budget but he has not gotten the necessary easement but that he will continue negotiations. Mr. Burnett states that the County has received a cooperative agreement from the U. S. Geological Survey for the operating of the gaging station on Falling Creek for fiscal year 1976. He states that the cost of the operation has increased $200 from last year for a total of $1,200. Mr. Painter questions the need for renewing this contract this year but states he would like to keep the possibilities open for continuing in later years if the County so desires. Mr. Myers inquires why the County should let this contract lapse when the past few years have Shown the great- est floods in history. Mr. Painter states that this contract is good for recording floods, records of water increases, etc. but a warning system is not set up for floods. Upon consideration whereof, it is on motion of Mr. Myers, seconded by Mr. Krepela, resolved that the County terminate their contract for the operation of the gaging station on Falling Creek with U o S. Geological Survey. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. Krepela. Mr. Myers states that he has a drainage problem on Railroad Street and that Mr. Covington has switched signals on him a few times regarding this matter and the easement that is necessary. He asks that Mr. Covington return to the Board meeting. Mr. Guiil comes before the Board and states that the County permitted him to pump and haul sewage from his home until sewer was available to the area. He states that he did have the plugs put in and that he received a bill for $180 and 9,000 gallons of surface water being pumped which had leaked through the lines. Mr. Painter states that the County did pay this bill and the leak is supposed to be fixed. Som alternatives are discussed with Mr. Guill as to the sewer problem and it is generally agreed that he should meet with the Engineering Department to work out a solution. Mr. Bert Howard comes before the Board and states that he feels it is essential for the sewer line to be laid in Trampling Run. He states that Mr. Beach has had a communication problem with the County in getting answers to some questions re- garding this line. Mr. Horner states that Mr. Beach has four lots and that his main concern is saving the stream bed where the proposed line is to go. Mr. Myers states that he feels some of these types of problems could be handled administra- .tively. Mr. Welchons states that there was some drainage problems involved, all alternatives have been looked at, etc. It is generally agreed that the~consultant, representatives of the Right-of-Way Department and Engineering Department and Mr. Howard meet later this day and discuss the matter further. On motion of Mr. Krepela, seconded by Mt.O'Neill, it is resolved that the follow- ing Water Contracts be and they hereby are approved: 1. W75-53D Meadowdale Shopping Center $13,831.95 J. H. Martin and Sons ~i 2. W75-54D Edgehill Townhouses, Section B 8,185.00 I. P. K. Incorporated · 3. W75-57D Chesterfield Mall Shopping Center 15,350.14 ~ John W. Daniel & Co., Inc. 4. W75-56CD Lake Genito, Section D 42,080.50 Rudolph Construction Company $9,315.00 County Cost Ayes: Mr. Horner, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Krepela, it is resolved'~that Contract W75-50C, Fire Hydrants for Magnolia, Warren and Robertson Avenues, be and it here- by is awarded to William M. Harman in the amount of $3,600. Ayes: Mr. Horner, Mr. Krepela and Mr. O'Neill. On motion of Mr. Homer, seconded by Mr. Krepela, it is resolved that the County Engineer be and he hereby is authorized to award the Pocono Water Tank Foundation to the lowest responsible bidder taking the time factor into consideration. Ayes: Mr. Hornet, Mr. Krepela and Mr. O'Neill. Mr. Painter states that Dr. Leake of'the Library Board is present to discuss the water situation for the proposed library at Lockhart and Hicks Road. He states that this water extension is estimated to cost approximately $11,000 for an 8 inch line. Dr. Leake states that the cost for drilling a well is estimated at maximum to be $4,000 and they would like the County to put a water line in and they will contribute $4,000 towards the cost. Upon consideration whereof, it is on motion of Mr. Hornet, seconded by Mr. Apperson, resolved that the cost of this water line extension to the proposed library at Hicks and Lockhart Roads be taken from the accounts as follows: General Fund - $5,000, Library Fund - $4,000, and Utility System - $2,000 and further that if the estimate is not accurate the overrun will be negotiated. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Dr. Leake states that the Bon Air and the Ettrick/Matoaca Library branches were opened on August 11, 1975, and the residents are taking advantage of these facilitie~ The Board congratulates Dr. Leake on being appointed Chairman of the Library Board. Mrs. Magnolia Patron comes before the Board and discusses the drug problem that she and her neighbors are experiencing in Patrondale for lack of lighting on the streets and requests that the Board authorize the installation of two street lights in the area. Mr. Apperson states that there is a moritorium, so to speak, on the installation of lights in the County. Mr. Prosise states that he does have a lengthy list of requests for lighting in the County but due to the high electric rates they are being held for further consideration. Upon consideration whereof, it is on motion of Mr. Apperson, seconded by Mr. Krepela, resolved that a street light be installed at the intersection of Patrondale and Centralia Roads and that the Board look at the light situation with a solution in mind for future requests. Ayes: Mr. Hornet, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that the follow- ing Sewer Contracts be and they hereby are approved: 1o S75-47D Edgehill Townhouses, Section B $12,093.00 I. P. K. Incorporated 2. S75-49CD 3. S75-36D Ayes: Rock Run Branch, Chestnut Hills Portion Bookman Construction Company $13,580.70 - County Cost Beaufont Mall Shopping Center Regal Construction Company Mr. Apperson, Mr. Krepela and Mr. O'Neill. 23,112.80 37,404.00 On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the Board approve a Sewer Developer Participation Agreement with the developers of Lost Forest, S75-44CD, which contract provides that the developers will pay their pro rata share when the first connection is made. Ayes: Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Krepe~a, it is resolved that this Board approve the request of Mrs. Cecil M. Floyd of 4100 West River Road for one sewer connection which will serve her home as well as the home in the same yard with the understanding that should the property be sold, a fee for two connections will be charged. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that Stamie E. Lyttle Co., Inc. be given a 60-day extension of time on Contracts S73-30T and S73-31T, Timsbury Creek. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. David Meade White and Mr. A. O. Smith come before the Board to discuss the problem at Bellwood Terrace. Mr. White cites the history of the situation and states that his client would like to connect the original 34 units plus 10 others this year. He states that as other problems occur they will add these units also. Mr. Painter states that this is not the agreement made when sewer lines were laid in the area. Mr. Apperson states that since the apartments have changed hands quite a few times, since problems are arising and because of the new owners being financially unable to connect all at this time, it is on his motion, seconded by Mr. Krepela, resolved that Mr. A. O. Smith be allowed to connect 44 units at this time and pay for 10 additional units at a cost of $6,000 cash, and to connect others at the prevailing rate at time of connection. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mrs. Green of Central Park comes before the Board and presents a petition signed by 89 residents in the area. Mr. Welchons states that some of the names on the petition are property owners who cannot build on the lots without sewer being available. Upon further consideration of this matter, it is on motion of Mr. Krepela, seconded by Mr. Apperson, resolved that the Engineering Department con- sider this as a top priority for the HUD project next year. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that W. C. English, Inc. be granted a time extension on Contract S73-25T, Ashton Creek Pump Station, until October 31, 1975. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Painter presents five contracts, three of which involve sewers for the Brander- mill area. Mr. Burnett presents a map showing the areas to be served and states that by deferring action on these sewer lines, we are making it extremely diffi- cult for Brandermill at a time when other economic forces are having a negative effect on all development; many letters have been received from adjacent property owners requesting sewers in this area since they, too, wish to develop their prop- erty; the projects have been reduced $830,000 from the original engineering esti- mates; that money for these projects is in the proposed budget; bids are advantage- · ous showing a 16~% reduction from the estimated cost; that we are receiving pick- up money from EPA on old contracts; that one contractor who bid less than 50% of the estimated cost wishes to withdraw his bid unless awarded immediately; that the Clover Hill High School needs sewer facilities to stop the necessity of pumping; that if the project is stopped at this point, it will cost the County approximately $250,000 to stop the contract on the Bailey Bridge Pump Station and that there is enough money to do most of the projects if the proper safeguards are taken. i Mr. Horner states that he has been involved in sewering the County since 1960, that the people in Clover Hill voted for the bond issue, this project is only $900,000 ~ over the allocation in the $18,000,000 bond issue and he does not feel he is being ~i treated equally. He adds that he did not put Falling Creek where it is but that the sewer is 'for the people and not for Irvin Horner and Clover Hill because this is generating money for other areas in the County. Mr. Jim Wilkinson speaks brief- ly for the sewer projects. After much discussion of this matter, it is decided to discuss the situation later in the day. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that this Board go into Executive Session to discuss matters,in litigation and the Board adjourns for lunch. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Reconvening: 75SR154 Mr. Herman E. Morris comes before the Board to request renewal of a mobile home permit to park a mobile home on property which belongs to John Morris, brother of the applicant, and better knoWn as 4203 Otterdale Road. T. M. Sec. 46 (1) parcel 161, Sheet 12. There being no opposition to this request, it is on motion of Mr. Horner, seconded by Mr. Krepela, resolved that this request for a mobile home permit be and it here- by is granted for a period of two years. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75SR155 Mr. Walter Gulledge comes before the Board to request renewal of a mobile home per- mit to park a mobile home on property which he owns and better known as 7811 Pion- eer Street. T. M. Sec. 67-11 (1) parcel 11-17, Sheet 23. There being no opposition to this request, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this request be and it hereby is approved for a per- iod of two years. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75SR156 Mrs. Eleanor Eggleston comes before the Board to request renewal of a mobile home permit to park a mobile home on property which she owns and better known as 5501 Omo Road. T. M. Sec. 66-1 (2) parcel 75-76, Sheet 22. There being no opposition to this request, it is on motion of Mr. Apperson, seconded by Mr. Krepela, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75SR157 Mr. Thomas L. Davis, Jr. comes before the Board to request renewal of a mobile home permit to park a mobile home on property which he owns and better known as 20200 Woodpecker Road. T. M. Sec. 181-8 (1) parcel 2, Sheet 53/54. There being no opposition to this request, it is on motion of Mr. O'Neill, seconded by Mr. Krepela, resolved that this request be and it hereby is approved and fur- ther that this permit will be allowed to run indefinitely as long as Mr. Davis owns the property and continues to use same in the manner as stated. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S158 In Dale Magisterial District, Leonard K. Kirsh, Jr. reqeusts a Variance to use a parcel of land which has no public road frontage for dWelling purposes. This par- cel fronts along the north line of a dirt road and is located approximately 600 ft. west of the western terminus of Morrisett Road. T. M. Sec. 95 (1) parcel 22 (Sheet 31). · There being no opposition to this request, it is on motion of Mr. Apperson, seconded by Mr. Krepela, resolved that a Variance be and it hereby is granted to Mr. Kirsh subject to the condition that he grant a 25 ft. wide raod easement from the center ~ line of the road on his property. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S159 In Matoaca Magisterial District, Cornelius Lively requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This par- cel lies approximately 400 ft. off ~he west line of Branders Bridge Road measured from a point approximately 1,500 ft~ southeast of its intersection with Bradley Bridge Road. Refer to T. M. Sec. 152-1 (1) part of parcel 3-1. (Sheet 41). There being no opposition to this request, it is on motion of Mr. O'Neill, seconded by Mr. Krepela, resolved that a Variance be and it hereby is granted to Mr. Lively with the understanding that the County will not be responsible for the condition of this road until it has been brought up to State standards by others and that no new Variances will be granted on Parcel 3-1 or any of its divisions until Planning Commission approval for subdivision is obtain Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S160 In Bermuda Magisterial District, Anita T. Long requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies approximately 350 ft. off the north line of Baldwin Road measured from a point ap- proximately 2,700 ft. east of its intersection with Happy Hill Road. Refer to T. M. Sec. 132-8 (1) part of parcel 11 (Sheet 41). Mr. Long'comes before the Board and states that they have checked into the records and have found a dedicated right-of-way. Upon consideration whereof, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this Variance be and it hereby is approved subject to Conditions #1 and #3 as prepared by the Plan- ning Department. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S161 In Matoaca Magisterial District, Troy Lee Blackwell, Jr. requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies approximately 995 ft. off the east line of Branders Bridge Road measured from a point approximately 9,200 ft. southeast of its intersection with Happy Hill Road. Refer to T. M. Sec. 148 (1) parcel 19-5 (Sheet 41). On motion of Mr. O'Neill, seconded by Mr. Apperson, and upon the request of the applicant, it is resolved that this request be and it hereby is deferred until September 10. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S162 In Matoaca Magisterial District, James A. Jones, III, requests a Variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel fronts along Cecil Williams Sawmill Road, and is located 2,000 ft. northwest of its intersection with Ch .ch Road. T. M. Sec. 179 (1) parcel 103-1 (Sheet 52). After some discussion of the matter and there being no opposition to this request, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this Vari- ance be and it hereby is granted subject to Conditions #1 and #3 as recommended by the Planning Department. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that ACE Engi- neering Equipment Enterprises who submitted the iow bid of $6,000 be awarded the contract for the cleaning of sludge digesters. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that upon the request of the School Board the County increases the School Budget for 1975-76 by $1,900 for the continuation of the instructional research project at the Matoaca High Shcool which amount is reimbursable by the State for their special pilot pro- grams and further that the County increases the School Board budget for 1975-76 by $17,715 for the Manpower Training Program which funds are reimbursable by the State and the Manpower Associates. ' Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Upon the request of Chief Eanes, it is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that Edward B. Robertson, Jr. be and he hereby is appointed to the position of Assistant County Fire Marshal and also that Battalion Chief D. E. Bar- field be and he hereby is appointed Acting Assistant Fire Chief. Ayes: Mr. Horner, Mr. Myers, I~r. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that renewals for Bingo Permits be and they hereby are approved for the County Fair Association, the Music Boosters Club of Thomas Dale, the Dale Volunteer Fire Dept., the Disabled American Veterans and Robert E. Lee Post 2239, Veterans of Foreign Wars for a per- iod of one year. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that the Direc- tor of General Services be authorized to hire an additional mechanic for the County Garage which position is in the budget for this year. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Abstention: Mr. Myers. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that the following erroneous tax claims be and they hereby are approved for payment: Wheels, Inc. William A. Leaneave, Jr. Gaines M. Hooper Kalidas Chakravar ti Charles K. Davis Saundra H. Davis Debbie Custom Framing Maxine L. Matthews Cee Jay Enterprises, Inc. Edgar H. Mallory Erroneous Assess for 1975 Personal Property Erroneous Assess for 1974 Personal Prop. Erroneous Assess Personal Prop Erroneous Assess Personal Prop Erroneous Assess Personal Prop Erroneous Assess Personal Prop Erroneous Assess Personal Prop Erroneous Assess Personal Prop. County Dance License for 1975 Erroneous Assess. for 1975 for 1975 for 1975 for 1975 for 1975 for 1975 for 1975 Personal Prop. National Car Rental System, Inc. Erroneous Assess. for 1975 James N. Russell James N. Russell Douglas Manfred Newcomb Robert Earl Harris William A. Fagan Gilbert Tyler Personal Prop. Erroneous Assess. for 1975 Personal Prop. County License County License County License County License Ayes: $ 88.40 53.88' 38.08 27.88 20.40 49~30 62.90 40.12 50.00 144.50 76.50 27.88 15.00 15.00 15.00 7.50 Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that the fol- lowing resolution be and it hereby is adopted: Whereas, young people from Chesterfield County recently participated in the United States Youth Games in Fort Worth, Texas; and Whereas, our County young people with those from the Richmond area came in sixth in the Nation, bringing great credit to our area; and Whereas, the Coaches and the boys and girls from this County behaved in an exempliary manner, attested to by all in attendance. Now, therefore, be it resolved that the Board of Supervisors of Chesterfield County publicly applauds and congratulates those County people in attendance at this national contest and thanks them for the credit accruing to the area by their great efforts. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 75S105 In Matoaca Magisterial District, William H. Smith requests a Variance to use a par- cel of land which has no public road frontage for dwelling purposes. This parcel lies 1,050 ft. off the south line of Reedy Branch Road measured from a point ap- proximately 3,600 ft. east of its intersection with Nash Road. T. M. Sec. 145 (1) parcel 11-2 (Sheet 39). The applicant not being present, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this request be and it hereby is deferred until September 10, 1975. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Burnett states that all Board members have received a copy of the proposed Winter Recreation Program for the County and also a status of the park construction in the County. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the follow- ing resolution be and it hereby is adopted: Whereas, the Bureau of Outdoor Recreation, U. S. Department of Interior and the Virginia Commission of Outdoor Recreation provides federal and state funds to assist political subdivisions of the State of Virginia in acquiring and developing open space and park lands; and Whereas, there are urgent needs within the County of Chesterfield to acquire and develop open space and park lands, and Whereas, an area presently controlled by the County of Chesterfield is deemed of high'development priority by said County and is referred to as the Enon Park Site; and Whereas, in order to attain funding assistance from the Bureau of Outdoor Recreation, Department of Interior and the Virginia Commission of Outdoor Recrea- tion, it is necessary that each political subdivision provide a proportionate share of the cost thereof; and Whereas, the proportionate project share is funded fifty percentum (50%) by the Bureau of Outdoor Recreation, U. S. Department of Interior, twenty-five per- centum (25%) by the Virginia Commission of Outdoor Recreation and twenty-five per- centum (25%) by the applicant political subdivision. Now, therefore, be it resolved by the Board of Supervisors of Chesterfield County: That, the County Administrator is hereby authorized to cause such information or materials as may be necessary to be provided to the appropriate state and federal agencies to permit the formulation, approval and funding of the Enon Park project. And be it further resolved, that the County gives its assurance that the funds needed, as the County's proportionate share of the cost of the approved program will be provided. And be it further resolved, that the County of Chesterfield will abide by all applicable state and federal regulations governing such expenditure of funds pro- vided by the Bureau of Outdoor Recreation, U. S. Department of Interior and the Virginia Commission of Outdoor Recreation. And be it further resolved that the Bureau of Outdoor Recreation, U. S. Depart- menn of Interior and the Virginia Commission of Outdoor Recreation is respectfully requested to assist in the prompt approval and funding of the Enon Park project in order to enhance the standard of recreational enjoyment for all our citizenry. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that the follow- ing resolution be and it hereby is adopted: The County of Chesterfield (hereinafter called "Applicant-Recipient") hereby agrees that it will comply with Title VI of the Civil Rights Acts of 1964 (P. L. 88-352) and all requirements imposed by or pursuant to the Department of the In- terior Regulation (43 CFR 17) issued pursuant to that title, to the end that, in accordance with Title VI of that Act and the Regulation, no person in the United States shall, on the ground of race, color, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimi- nation under any program or activity for which the Applicant-Recipient receives financial assistance from the Bureau of Outdoor Recreation and hereby gives assur- ance that it will immediately take any measures to effectuate this agreement. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant-Recipient by the Bureau of Outdoor Recreation. This assurance obligates the Applicant-Recipient, or in the case of transfer of such property, any transferee for the period during which the real property or structure is used for a purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance obligates the Applicant-Recipient for the period during which it retains ownership or possession of the property. In all other cases, this assurance ob- ligates the Jpplicant-Recipient for the period during which the Federal financial assistance is extended to it by the Bureau of Outdoor Recreation. This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property discounts or other Federal financial assistance extended after the date hereof to the Applicant-Recipient by the bureau or office, including installment payments after such date on account of arrangements for Federal financial assistance which were approved before such date. The Applicant-Recipient recognizes and agrees that such Federal financial assist- ance will be extended in reliance on the representations and agreements made in this assurance, and that the United States shall reserve the right to seek judicial en- forcement of this assurance. This assurance is binding on the Applicant-Recipient, its successors, transferees, and assignees, and the person or persons whose signa- ture appear below are authorized to sign this assurance on behalf of the Applicant- Recipient. Ayes: Mr. Horner~ Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Krepela, it is resolved that the County Attorney institute condemnation proceedings against the property owner listed be- low if the amount offered by the County as set out opposite their name is not accept Be it further resolved that the County Administrator notify the said property owner by registered mail on August 18, 1975, of the intention of the County to enter upon and take the property which is to be the subject of the said condemnation proceed- ings. An emergency existing, this resolution shall be, and it is hereby declared in full force and effect innnediately upon passage. Estate of Emmett Mickens S73-32TD $150.00 Ayes: Mr. Horner, Mr. Myers, Mr. Apperosn, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the County Attorney institute condemnation proceedings against the property owner listed be- low if the amount offered by the County as set out opposite their name is not ac- cepted. Bie it further resolved that the County Administrator notify the said prop- erty owner by registered mail on August 18, 1975, of the intention of the County to enter upon and take the property which is to be the subject of the said condem- nation proceedings. An emergency existing, this resolution shall be, and it is hereby declared in full force and effect immediately upon passage with the under- standing that furhter negotiations be continued. Kingsland and Associates 7032-19/1 $701.25 Ayes: Mr. Hornet, Mr. Myers~ Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that the County Engineer proceed with the sewer lines in the Trampling Run area with an alternate route that has been discussed at the sight between Mr. Howard and the County engi- neers which alternate route will cost the County approximately $486.50 with the understanding that Mr. Beach'give the County this new easement. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O.'Neill. Again the matter of awarding the five sewer contracts, three of which is for the Brandermill area is discussed. Mr. Sowers of the Spratt Construction Company, low bidder on Project 27T, explains that his Company has done many jobs similar to the one in question. After much discussion of this matter, Mr. Myers states that he feels he should be given a resolution properly worded to safeguard the installation of sewers in Bermuda District; that he has worked with supervisors from other areas and now wants a guarantee that he will be accorded the same treatment and he has discussed this matter with Mr. Mason, his own lawyer and Mr. George Moore, all of whom state that it would be legal to pass a properly worded resolution setting aside funds for the Bermuda District. After more discussion, Mr. Horner makes a plea for the passage of the five projects and moves that the five contracts listed by the County Engineer on his agenda be awarded to the bidders named. Mr. Myers leaves the meeting at 6:10 p.m. On motion of Mr. Apperson, seconded by Mr. Krepela~ it is resolved that Mr. Horner's motion be tabled temporarily. Ayes: Mr Horner Mr. Apperson, Mr. Krepela and Mr O'Neill Mr. Bert Howard thanks the Board for its cooperation in the Beach matter and states publically that he is not getting a fee for his work, that he is representing the neighborhood and no one man will benefit from this situation. I~ is generally agreed that the Board will recess for a few minutes. Reconvening: Mr. Prosise states that Mr. and Mrs. G. C. Moore of 3531 Sherbrook Court has asked the Engineering Department to clean their pond from siltation. Mr. Prosise states that the estimate for this work is $4,000 and he feels this will happen repeatedly. It is generally agreed that the Engineering Department should contact Mr. and Mrs. Moore and offer to pay one-third of the cost of cleaning this pond, the County will not have anymore responsibility in this matter and that it be brought back before the Board as to their decision. On motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the Engi- neering Department be authorized to hire three inspectors for the Utility Depart- ment and that he may get the consultants to employ additional inspectors, also, since 75% reimbursement will be given by the federal government. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It is generally agreed that since the Engineering Department is not satisfied with the low bids for the reproduction machine that Mr. Apperson, Mr. Manuel, Mr. Prosise, Mr. Painter and a purchasing agent investigate which would be the best machine to buy. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that the Chair- man and the Clerk be and they hereby are a.uthorized to sign a sewer agreement with the City of Colonial Heights in order that the federal aid grants for the Old Town Creek projects may be completed. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Inman comes before the Board and states that although he is a resident of Dale District, he feels the County should take advantage of savings when installing sewer lines, etc. as in the Clover Hill District which was discussed earlier. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that this Board go into Executive Session. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Reconvening: On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that Mr. Tom Fulghum be and he hereby is appointed to the Board of Directors of the County Library. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that the Judges of the Circuit Court be and they hereby are requested to appoint the following named people to be Police Officers for the County of Chesterfield effective Septem- ber 1, 1975: Thomas Edward Stiles Henry 0kie Holland, III Dennis S. Proffitt, Jr. Hugh H. Dickerson, III Robert C. French Carson G. Bosher Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Krepela, it is resolved that Sara M. Bowles be and she hereby is appointed Police Dispatcher as of August 16, 1975, and Nicholas C. Fuccella be and he hereby is appointed Police Dispatcher as of Septem- ber 1, 1975. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that emergency sick leave be granted for Robert Floyd, Patricia Brown and Dorothy Newcomb. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. It is generally agreed that the Personnel Committee and the Director of Personnel should meet to establish a better policy on granting emergency sick leave. There arose a discussion of the military leave policy and it was generally agreed that this be deferred for further consideration. Mrs. Ann Mann has resigned from the Bicentennial Committee and on motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that Mr. W. P. Gant be and he hereby is appointed to the Bicentennial Committee. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that Mr. George W. Moore, Jr., Treasurer, be and he hereby is authorized to negotiate a short term loan and borrow an amount up to and not to exceed $2,000,000 to meet casual defi- cits in anticipation of revenue in accordance with the law for such cases made and provided. Ayes: Mr. Hornet, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that the County Administrator be allowed to spend up to $6,000 for a promotion of the County Fair and Bicentennial exhibits. Ayes: Mr. Hornet, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Krepela, it is resolved that the follow- ing alternates be named for the Chesterfield representatives to the Richmond Re- gional Planning District Commission: Mr. Michael Ritz for Mr. E. Merlin O'Neill. Mr. M. W. Burnett for Mr. J. Ruffin Apperson. Mr. C. G. Manuel for Mr. Leo Myers. Mr. Lee O. Falwell for Mr. A. J. Krepela. Mr. Irvin G. Hornet for Mrs. Retha Kraehenbuehl. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Lee 'Falwell states that on June llth the Board hired architects to study the needs for County buildings and proposed locations, that on July 28th the report was given to the Board on the final proposed location and the proposed area for the first stage of construction. Mr. Falwell states that the architects would like to have the proposed location approved and some indication concerning the size of buildings for the first phase. Upon consideration whereof and on motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that the contract with the archi- tects be signed, that this Board requests a better schematic idea of the $81,000 sq. ft. building and ask further that the architects investigate the possibility of cutting the cost to approximately $45 per sq. ft. Ayes: Mr. Horner~ Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that the County Attorney, Morris Mason, be authorized to appeal the decision in the Cardinal Realty case involving the extension of Powhite Parkway. Ayes: Mr. Horner, Mr. Krepela and Mr. O'Neill. Abstention: Mr. Apperson. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that if COR and/or BOR funds are made available for land acquisition, the Board of Supervisors will guarantee that funds will be made available for development of the park beginning in the spring of 1976 at the latest. Ayes: Mr. Hornar, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that the High- way Department be requested to accept the roads in the following subdivisons into the State Secondary System: 60 WEST COMMERCIAL PLAZA, SECTION B Trade Road Beginning at its intersection with Rt. 772 (Research Road) westerly 0.07 mile to a dead end. 0.07 mile RIVER OAKS, SECTION B River Oaks !Drive From a point 0.04 mile north of its intersection with State Route 1052 northerly 0.12 mile no a cul-de-sac. Earlswood Road From a point 0.05 mile from its intersection with State Route 1052 northerly 0.08 mile to a cul-de-saa. Ayes: Mr. Horner, Mr. Apperson, Mr. Krepela and Mr. O'Neill. 0.16 mile O. 13 mile On motion of Mr. Krepela, seconded by Mr. O'Neill, it is resolved that this Board adjourns at 8:45 p.m. to 4:00 p.m. on August 18, 1975.