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08-18-75 MinutesPresent: Mr. Irvin G. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr. A. J. Krepela Mr. E. Merlin O'Neill Mr. M. W. Burnett, Co. Admin. VIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on August 18, 1975, at ~:00 Also Present: Mr. C. G. Manuel, Asst. Co. Admin. Mr. Morris Mason, County Attorney Mr. Robert Painter, County Engineer Mr. Michael Ritz, County Planner Mrs. Joan Smith, Secretary Mr. David Welchons, Asst. Co. Eng. The meeting is called to order by the Chairman. Mr. Apperson states that in looking at the five contracts to be considered, two are not for Brandermill. Mr. Horner states that they all involve money for Clover Hill and that is why they were deferred. Mr. Apperson states that the course of the development of this line has been a day to day operation and adds that it began as a simple operation and now has become enlarged with a pumping station already underway. He states that he feels morally bound than the Board has obligated itself to serve this area, especially the Clover Hill High School, which had sewage treatment plans of its own and was persuaded to abandon these in lieu of the County's plan and theSchool has been waiting for the County to come through. He states further that to abandon this project.now would ' waste money that has gone into the pumping station on Bailey Bridge Road and for these reasons he makes a motion that these five contracts be approved. Mr. Myers states that he feels the Board is obligated, also, and he is willing to approve these projects as well but that he would like a resolution passed or re- jected giving Bermuda District time to canvass the certain areas regarding sewer installations and for funds to accomplish those projects which were included in the bond issue should they get the necessary percentage to sign and introduces the prepared resolution. Mr. Mason and Mr. Burnett state some changes that should be made in the resolution as proposed. Mr. Myers states that he does not feel the five projects listed will get the needed percentage but he does want to give the people the opportunity; that Walthall is a business proposition for the County in the event industry develops in the area; that he is having the Engineering Department prepare another letter regarding sewer as the language in the letter senn previously was a little confusing; that sewer has been promised in Bermuda District by two previous supervisors and he does not want to be the third to sin by while other areas get sewer and not Bermuda; that he will not spend anymore money than is absolutely necessary, etc. Mr. Apperson states that the entire resolution is directed towards Bermuda District and that is non the only District in Chesterfield County. He states that Garland Heights and Deerfield in his District are in bad need of sewer; discusses the in- stallation of sewers in the Walthall area with future development in mind; and adds that he will not vote for this resolution unless his two projects are included. He inquires as to who is paying for Mr. Myer's counsel since this may be a conflict of interest. Mr. Myers states that he is and Mr. John Pearsal states that Mr. Myers has been sent a statement for services rendered. Mr. Apperson states that he was curious since he had been told my Mr. Myers that counsel would not cost him a cent. Mr. Apperson refers to the temporary treatment plant that Mr. Myers referred to. Mr. Myers states that this project was a three-way split between Matoaca, Dale and Bermuda; that he will be conservative and cut corners where possible; and that he does not feel he has cut anyone short because he has gone along with all other Board members when they recommended projects for approval in their districts. Mr. Krepela discusses the Crestwood Farms situation and states they have not been acted upon. Mr. Welchons states that one is awarded, one has been advertised and the other they are working on at his request. Mr. Krepela explains that there is a problem on Jahnke Road and inhibiting the traffic flow while constructing sewer lines. Mr. Apperson withdraws his motion. Mr. Homer inquires if Mr. Apperson intends to present a resolution reserving money for his district, will reasonable costs per connection be considered, and is this bonded money to which they are speaking or estimated cost. Mr. Apperson states that he would like to make an amendment to Mr. Myers' resolu- tion. Mr. Myers states that when the figures are too high for the percentage signing, he will try to get a better percentage thus lowering the cost per connect- tion and that this ms estimated cost. On motion of Mr. Myers, seconded by Mr. Apperson, the following resolution is pro- posed for adoption: Whereas, the Board of Supervisors in 1972 adopted a master plan for develop- ~ment of sewer service and treatment countywide for the County of Chesterfield Vir- ~ginia; and ' Whereas, in 1973 a sewer bo~d referendum was authorized and held in Chester- field County, Virginia, to raise funds necessary to implement the master sewer plan, ~'and the voters of Chesterfield County authorized the sale of General Obligation bonds in the amount of $18 million; and Whereas, for the Bermuda District, the master plan encompassed five (5) sewer line projects, four of which are generally identified as follows: 1. Cattle Run 2. Osbourne, Fan Court, Shady Court 3. Chester 4. Johnson Creek Remainder 5. Walthall !which projects have or had an estimated completion cost of $4.86 million; and Whereas, none of the said projects have been engineered or designed due to lack of qualifying - that to qualify for expenditure of bond funds the Board has had iia long standing policy requiring a minimum service and connection participation by ~users of 70 percent of the local community affected; and Whereas, the communities affected by the said projects, or some of them, have, 'ifrom time to time, been canvassed for sewer line participation but have failed to iiqualify; and Whereas, there is sufficient sewer revenue bond money available to take and c0mpleteo one or more Of such projects in Bermuda District as may qualify by secur- ~zng contracts in a recanvassing for these projects; and Whereas, the Supervisor-of Bermuda District proposes to undertake a recan- ilvassing of the affected communities to determine if any can qualify; and Whereas, two months (60) days from date is deemed to be a fair and reasonable !!period of time within which to recanvass the said communities. Now, therefore, be it resolved that the Bermuda Supervisor be and he is hereby iigiven 60 days from the date hereof to recanvass the communities affected by the said :sewer projects, and in the event one or more of such projects qualify, the Treasurer ~shall be and is hereby authorized to establish a special account for such project ~or projects and transfer from the bond account an amount up to but not to exceed the iicost for the engineering, design and construction of such project or projects as ~ldetermined by the Engineering Department. !iMr. Burnett states that we have cash on hand and due from developers, $13~ million. i!We have funds needed for projects that amount to $51,321,273. Now, if we take away lithe amount for the Falling Creek Sewage Treatment Plant, $14,714,000, we come up liwith $36,607,273, less the money which is on hand, we have $23,097,065, less the federal aid which we expect to get, $13,157,494, and we now have a deficit to be financed of $10 million. He states that he has suggested certain deferrals which amount to $9 million. In passing such a resolution, you are encumbering money which we cannot afford at this time. We need this money to pay our share of the federal aid that we are getting. We are now at a point where we cannot afford to put the sewer system in jeopardy because we just cannot pay off the bonds if we do not get :~more connections on our sewer system. If every house in the Fan Court area, right today, were to connect, it would cost us $9,889 per house and we will not live long enough to pay that off if we keep doing that all over the County. Now, I am not speaking against the resolution, I just want to point out to you these things you should consider. I don't believe that by spending some of these large sums of money for sparsely settled subdivisions that cost a lot of money, that we can meet our ilneeds in the coming years. Mr. Krepela states that for the past three years he has been very frustrated in sit- ting on the Board. He states he has felt the Board has legislated sewers to land developers, speculators, etc. in lieu of taking care of our own citizens. He states he has often been beaten four to one on issues involving citizens of the County that were already here and feels it is about time that we reverse some of our programs so that they help the citizens that are here and don't favor developers. He states that the money that is sought for the line along 360 is not going to help those al- ready here and paying taxes, but will line the. pockets of those people who owned the land along the way and built homes for people coming in. He states he thinks the Board ought to consider this as a principal not as to the fact of the money when making this decision today. Mr. Burnett states that when the Board agreed to the bond issue, it pledged it would not take any money out of the General Fund. It pledged to charge the rates neces- sary to finance the system. If you spend money you propose to spend on some of these projects, then you are going to be forced to double, triple or whatever necessary, the rates on the existing sewer customers and some of them are going to be holler- ing, I think. Mr. Myers states that he appreciates Mr. Burnett's conservative leadership but when going into the bond issue, all projects were scrutinized very closely. He states that he regrets the high cost and it'is the last bond issue in which he will be in- volved. Mr. Apperson states that it is unfortunate that the County has to borrow through the political process like bond issues because it puts the administrative way of spending money in the political arena and this has been quite a battle. A vote being taken: Ayes: Mr. Horner, Mr. Myers~ Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the following resolution be and it hereby is adopted: Whereas, the Board of Supervisors in 1972 adopted a master plan for develop- ment of sewer service and treatment countywide for the County of Chesterfield, Virginia; and Whereas, in 1973 a sewer bond referendum was authorized and held in Chester- field County, Virginia, to raise funds necessary to implement the master sewer plan, and the voters of Chesterfield County authorized the sale of General Obligation bonds in the amount of $18 million; and Whereas, for the Dale District, the master plan encompassed several line projects, two of which are generally identified as follows: 1. Garland Heights 2. Deerfield Estates which projects have or had an estimated completion cost of $1,036,350; and Whereas, none of the said projects have been engineered or designed due to lack of qualifying that to qualify for expenditure of bond funds the Board has had a long standing policy requiring a minimum service and connection participation by users of 70 percent of the local community affected; and Whereas, the communities affected by the said projects, or some of them, have, from time to time, been canvassed for sewer line participation but have failed to qualify; and Whereas, there is sufficient sewer revenue bond money available to take and complete one or more of such projects in Dale District as may qualify by securing contracts in a recanvassing for these projects; and Whereas, the Supervisor of Dale District proposes to undertake a recanvassing of the affected communities to determine if any can qualify; and Whereas, two months (60 days) from date is deemed to be a fair and reasonable period of time within which to recanvass the said communities. Now, therefore, be it resolved that the Dale Supervisor be and he is hereby given 60 days from the date hereof to recanvass the Communities affected by the said sewer projects, and in the event one or more of such projects qualify, the Treasurer shall be and is hereby authorized to establish a special account for such project or projects and transfer from the bond account an amount up to but not exceed the sum of $1,036,350 for the engineering, design and construction of such project or projects, or as may otherwise be determined by the Engineering Department. Ayes: Mr. Homer, Mr. Myers, Mr. Apperson, Mro Krepela and Mr. O'Neill. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the follow- ing Sewer Contracts be and they hereby are approved: 1~ S74-62C Loch Braemar Outfall $ 29,807.00 Fred Barnes Construction Co. 2. S73-1T Trampling Farms Trunk and Gravelbrook Drive Collectors Hawkins and Dettor 3. S73-27T Swift Creek Trunk Bailey's Bridge to Rt. 360 W. C. Spratt 4. S73-28T 5. 7032-11 Bailey's Bridge Force Main Roanoke Construction Company Division B Miller's Run from Horner's Run to Courthouse Road Stamie E. Lyttle Co., Inc. Ayes: Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Abstention: Mr. Horner. 123,236.25 123,236.35 914,917.00 447,560.30 227,945.50 Mr. Burnett advises the Board of the LOGC Conference will be held next week. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that this Board adjourns at 5:45 p.m. until 9:00 a.m. on August 27, 1975. Ayes: Mr. Horner, Mr. Myers, Mr. Appers~ Mr. KreDela~.-~hd Mr. O'Neill. M~. W.'Bhrn~tt, Secr~t~r~~ ~ r ' . o r, airman .