11-28-1984 Packet
Herbert W. Evans, Bacteriologist, Utilities Department
On November 8, at the annual meeting of the Virginia Section
of the American Water Works Association, Herbert Evans received
the "Fuller Award" which is given annually to a member of the
Virginia Section for distinguished service in the water supply
field. This award is given in commemoration of the sound engineering
skill, brillant diplomatic talent and the constructive leadership
of George W. Fuller, a noted engineer, inventor and skilled negotiator.
Since becomming a member of AWWA, Mr. Evans has dedicated many
hours of service to the Association:
He has served as Chairman of the Membership Committee. He
received the Diamond Pin Award in 1977 for recruiting 32
new members and later received the Ambassador Award for
recruiting at least 100 new members. To date, he has
recruited 134 new members. Mr. Evans has also served as
Chairman of the Education Committee of the VA Section. He
was the first recipient of the Edward H. Ruehl Operator of
the Year Award given by AWWA for his work in developing
training courses and workshops for water plant operators
and serving as an instructor. Mr. Evans is also past
President of the Water and Wastewater Operators Association.
He also received the Hudson Award for outstanding service from
that organization.
At the annual meeting of the VA Section, Mr. Evans was also
elected as Trustee for two years. He will then serve as Vice
Chairman and then Chairman of the Association.
Mr. Evans was hired as a Water Plant Operator at the Falling
Creek Water Plant in 1967 and now fills the position of Bacteriologist.
Through his efforts, the County's bacteriological laboratory was
certified by the State Division of Consolidated Laboratories in 1973
receiving the only perfect rating given any laboratry at that time.
Through his actions, Mrs. Evans has brought recognition to
the County's Utilities Department and enhanced our image as one of
the best municipal water departments in the State.
CHESTERFI ELD COUNTY
BOARD OF' SUPERVISORS
AGENDA
MEETING DATE' November 28, 1984 ITEM NUMBER:
SUBJECT: Beach Road Recreational Access Project
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff is still working on related details to this issue which was
deferred from the October 24, 1984 meeting. We are confident that
it will be ready within two weeks.
Recommended deferral until December 12, 1954 at 7:00 p.m.
ATTACHMENTS: YES [] NO []
SIGNATURE:
COUNTY ADMINISTRATOR
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
SUBJECT:
November 28, 1984
ITEM NUMBER'
9.E.2.a.
UTILITY PUBLIC HEARING: Ordinance to vacate a portion
of a 16' drainage easement across Lot 29, Block C,
Heatheridge, Section 2.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
We have received an application from New Lifestyle
Development Corporation requesting the vacation of a portion of a
16' drainage easement across Lot 29, Block C, Heatheridge,
Section 2 as shown on the attached plat.
Staff has reviewed this request and approval is recommended.
District: Clover Hill
Recommend Approval
PREPARED BY; .,L//~/~ ,/~~'---~
ATTACHMENTS: YES ~ NO []
SIGNATURE:
COI~NTY ADMINlSTRATOR
061
YOUNGBI_OOB, TYLER & ASSOCIA lES
CO¢,;SULTtNG [~oGIN[
BOX 517 ~,~ECHAN~CSVI[LE VA 23111
BY-
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, ~ "'e ' REAMS
BERR.ANO R[~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE'
SUBJECT:
November 28, 1984
ITEM NUMBER:
Extension Service Volunteer Recognition
5oao
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OFINFORMATION:
As a result of the growing demand for services and information, extensive
use of volunteers has become a necessary and essential part of Chester-
field County's cooperative Extension Service. Since January 1, 1984
volunteers have donated some 7563 hours to the county valued conservatively
at $60,500. These volunteers serve in all areas of Extension proqraming
such as Agriculture, Home Economics, 4-H and Community Resource Develop-
ment.
The following outstanding volunteers have been selected for recognition
for their dedicated contributions to the citizens of the County through
their contribution of time and energy in our Extension Program services:
Mrs. Sarah Gregory
9111 Omaha Street
Richmond, VA 23237
Mr. Wilbert (Gil) Marders
3009 Dupont Avenue
Richmond, VA 23234
Mrs. Mary Cooper
11307 Bundle Road
Chesterfield, VA
23832
Mrs. Ann Dancy
2410 Hillanne Drive
Midlothian, VA 23113
PREPARED BY% ,Richard Nunnally, Uni~f Dir.
ATTACHMENTS: YES I~ NO []
SIGNATURE: ~
COUNTY ADMINISTRATOR
001
WHEREAS, Mrs. Ann Dancy has been an active volunteer and
supporter of Extension Service programs for more than five
years, and
WHEREAS, Mrs. Dancy has served the Extension Homemaker
Organization as a club, county and area officer, and
WHEREAS, she has given many hours in support of the 4-H
Educational Centers fund raising campaign, and
WHEREAS, she has consistently demonstrated dependability,
reliability and dedication
BE IT THEREFORE RESOLVED that the Board of Supervisors
commends and expresses appreciation to Mrs. Ann Dancy for
her outstanding contributions to the citizens of Chesterfield
County.
002
WHEREAS, Mrs. Sarah Gregory has been an active volunteer
and supporter of Extension Service programs for many years,
and
WHEREAS, Mrs. Gregory has taught upholstery to Chesterfield
residents for each of the past 9 years; and
WHEREAS, her efforts and example have had great impact on
hundreds of Chesterfield residents
BE IT THEREFORE RESOLVED, that the Board of Supervisors
commends and expresses appreciation to Mrs. Sarah Gregory
for her outstanding contributions to the citizens of
Chesterfield County.
OO3
WHEREAS, Mr. Gil Marders became an Extension Service volunteer
in 1981; and
WHEREAS, Mr. Marders has donated over 700 hours of volunteer
time to Chesterfield County, and
WHEREAS, he has given direct service to over 2,000 Chesterfield
County residents
BE IT THEREFORE RESOLVED that the Board of Supervisors commends
and expressed appreciation to Mr. Gil Marders for his outstand-
ing contributions to the citizens of Chesterfield County.
WHEREAS, Mrs. Mary Cooper was one of the original members
of the Keep Chesterfield Clean Committee, and
WHEREAS, Mrs. Cooper has continued her dedicated service
in community improvement for the past five years, and
WHEREAS, she has consistently worked toward improving our
environment thus making Chesterfield County a better place
to live
BE IT THEREFORE RESOLVED that the Board of Supervisors
commends and expresses appreciation to Mrs. Mary Cooper
for her outstanding contributions to the citizens of
Chesterfield County.
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
November 28, 1984
MEETING DATE;
ITEM NUMBER:
SUBJECT: Resolution Recognizing Hs. Betty B. Hunter Upon Her Re-
tirement
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Whereas, Ms. Betty B. Hunter will retire from the Mental Health/
Mental Retardation Services Department, Chesterfield County, on
January 1, 1985; and
Whereas, Ms. Hunter has been a faithful and dedicated employee
of Chesterfield County since January, 1976; and
Whereas, Ms. Hunter's nine years of selfless dedication to the
Citizens of Chesterfield County will be missed by Chesterfield County
and the~Board of Supervisors.
Now, Therefore, Be It Resolved, that this Board of Supervisors
publicly recognizes Ms. Hunter's faithful and dedicated service and
extends on behalf of its members and the Citizens of Chesterfield
County their appreciation for her service to the County and wishes
her a long and happy retirement.
And, Be It Further Resolved, that a copy of this Resolution be
presented to Ms. Hunter and that this Resolution be permanently re-
corded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
PREPARED BY;,~
Robert B. Galusha
Pe, r~onnel Director
ATTACHMENTS: YES r-I NO
SIGNATURE:
-C~3~ON:I'Y ADMINI STRATOR
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
November 28, 1984
MEETING DATE:
ITEM NUMBER:
SUBJECT:
Resolution Recognizing Mrs. £1izabeth Skinner Upon Her
Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Whereas, Mrs. Elizabeth Skinner will retire from the Lucy~Corr
Nursing Home, Chesterfield County, on December 1, 1984; and
Whereas, Mrs. Skinner has faithfully served the Citizens of
Chesterfield County for ten years, and
Whereas, Mrs. Skinner's dedication to her job and individual
contribution to the mission of her department will be especially
missed by the Citizens of Chesterfield County and the Board of Super-
visors.
Now, Therefore, Be It Resolved, that Mrs. Skinner be publicly
recognized by this Board of Supervisors and extended, on behalf of
its members and the Citizens of Chesterfield County, their apprecia-
tion for her service to the County.
And, Be It Further Resolved, that a copy of this Resolution be
presented to Mrs. Skinner; that this Resolution be permanently re-
corded among the papers of this Board of Supervisors of Chesterfield
County, Virginia; and that Mrs. Skinner enjoys a long and fruitful
retirement.
Robert B. Galusha~
Pe~rsonnel Director
ATTACHMENTS: YES r-i NO []
SIGNATURE:
~-C~' ~~A DM I N ! STRATOR
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: November 28, 1 984 ITEM NUMBER:
SUBJECT: Resolution Recognizing Mr. Charles R. Quaiff Upon His Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Whereas, Mr. Charles R. Quaiff will retire from the Utilities Department,
Chesterfield County, on January 1, 1985; and
Whereas, Mr. Quaiff's 32 years of service to the Citizens of Chesterfield
County has been characterized by professional excellence and selfless dedication;
and
Whereas, during Mr. Quaiff's 32 years of service he has served as a charter
member of the Chesterfield County Federal Credit Union; served as President of
the Chesterfield County Employees Association; and contributed many hours of his
time to other such worthwhile programs dedicated to the advancement of excellence
within the working environment; and
Whereas, Chesterfield County and the Board of Supervisors will especially
miss Mr. Quaiff's exceptional abilities to bring complex issues to the Citizens
of Chesterfield County and explain them in terms readily understandable to the
lay person.
Now, Therefore, Be It Resolved, that this Board of Supervisors proudly re-
cognizes Hr. Quaiff and extends on behalf of its members and the Citizens of
Chesterfield County their appreciation for his long service to the County, and
wishes for him and his family a long and happy retirement.
And, Be It Further Resolved, that a copy of this Resolution be presented to
Mr. Quaiff and that this Resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield PREPARED BY;. ~ ~_~ _
County, Virginia. Ro~-~. Galusha ·
Personnel Director
ATTACHMENTS: YES [] NO ~
SIGNATURE:
C (~I'~TY ADM I NI STRATOR
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
November 28, 19 84
MEETING DATE:
ITEM NUMBER:
SUBJECT:
Resolution Recognizing Joseph A. Truchan Upon His Retire-
ment
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Whereas, Mr. Joseph A. Truchan will retire from the Utilities
Department, Chesterfield County on December 1, 1984; and
Whereas, Mr. Truchan has provided 16 years of quality service
to the Citizens of Chesterfield County; and
Whereas, Chesterfield County and the Board of Supervisors will
miss Hr. Truchan's dedicated service.
Now, Therefore, Be It Resolved, that this Board of Supervisors
publicly recognizes Mr. Truchan and extends on behalf of its members
and the Citizens of Chesterfield County their appreciation for his
service to the County; and wishes he and his family a long and happy
retirement.
And, Be It Further Resolved, that a copy of this Resolution be
presented to Mr. Truchan and that this Resolution be permanently re-
corded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
Robert B. Galusha'
Pe, rsonnel Director
ATTACHMENTS: YES I-1 NO
SIGNATURE:
' C~JNTY ADMINISTRATOR
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: November 28, 1984
ITEM NUMBER: 5. F.
SUBJECT: Resolution Declaring December as "Chesterfield Readim~ Month"
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
WHEREAS, reading undergirds excellence in critical and
creative thinking, enhances intellectual and personal
development, and serves as a medium for the continuous and
expanding learning expected in an information-based
technological society; and
WHEREAS, Chesterfiel(~Reading Month has proven to be a
uniquely successful avenue for stimulating public interest
in the improvement and enjoyment of reading; and
WHEREAS, the observanceof Chesterfield Reading Month has
resulted in the unparalleled cooperation of the business,
industrial, civic, and lay community in support of a
countywide educational endeavor; and
WHEREAS, reading is a leisure and learning pursuit of
value to adults, adolescents, and children in lifelong
educational and personal endeavors.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors hereby designates the month of
December, 1984, as CHESTERFIELD READING MONTH, and urges all
citizens to personally' participate in countywide extension,
and improvement of reading.
PREPARED BY:
ATTACHMENTS: YES ~ NO []
SIGNATURE: ~'
COUNTY ADMI NISTRATOR
o10
COMMONWEALTH o[ VIRCjlNIA
DEPARTMENT OF EDUCATION
P.O. Box 6Q
RICHMOND 23216
October 22, 198#
TO:
Mayors of Virginia Cities, Chairpersons of County Boards of
Supervisors, Town Administrators, and all Localities in the
Commonwealth of Virginia
FROM: State Superintendent's Reading Month Task Force, Department of
Education
Laverne Byrd Smith, Supervisor of Reading and Language Arts
SUB2IECT: Virginia Reading Month, 198#
Governor Charles S. Robb has recognized December 198t~ as Virginia
Reading Month and urges all citizens to personally participate in statewide and
community efforts to promote the enjoyment, improvement and extension of
reading. The enclosed card which includes a replica of the Certificate of
Recognition signed by the Governor indicates that reading serves as a medium for
the continuing and expanding learning expected in an information-based
technological society.
Mrs. Lynda J. Robb has accepted the invitation of Department of
Education personnel to serve as honorary chairperson for the third year of the
reading month observance. The statewide theme for the 198# Reading Month
observance is "Virginians are Reading...For Literacy, Leisure and Lifelong
Learning."
County, city, and town officials throughout the Commonwealth are
invited to support this effort by designating December as Reading Month in their
localities and by encouraging citizens to participate in reading month activities.
Support for reading improvement and enjoyment throughout the year should also be
encouraged. Officials in 110 Virginia communities officially proclaimed December as
Reading Month in their locality for 1983 and received a Certificate of
Commendation for their support. We hope that you, as the leading official, will
again proclaim December as Reading Month in your locality for 198#. Your support
can demonstrate your commitment to educational excellence as a vital component
of economic, industrial and cultural progress in Virginia.
Virginia Reading Month will be initiated on Saturday, December 1, in
local communities with a variety of activities in shopping districts, shopping malls,
department stores, public parks and theme parks. We hope that activities such as
storybook parades, reading fairs, poster contests, book sales and other meaningful
activities will be sponsored by community groups, terminating with a simultaneous
balloon launch statewide at 1:00 P.M.
· . over
Members of a reading Month Community Advisory Committee
representing leaders in business~ industrial~ and community organizations have
encouraged their contituents throughout the Commonwealth to cooperate in Reading
Month activities in their local communities. The Honorable Dr. Yvonne MilIeG
Virginia House of Delegates, is serving as honorary chairperson of the Reading
Month Advisory Committee. We hope you will plan to make this an outstanding
observance in your locality.
We look forward to receiving a copy of your proclamation for display in
our Reading Month exhibit at the Department of Education and for inclusion in our
Reading Month) 198# scrapbook. The Reading Month Task Force is planning ways to
recognize localities for outstanding participation by the total community. A
contact person in each school division will receive details about activities for
launching reading month and information concerning media coverage of Reading
Month activities. If your office can be of assistance) I'm certain that your school
personnel would be appreciative.
The enclosed items might assist you in planning for Reading Month
participation by your constituents.
· Thank you for your support of Virginia Reading Month. If additional
information is needed~ please contact your local superintendent or Mrs. LaVerne
Byrd Smith~ Supervisor of Reading and Language Arts~ Department of Education)
PoO. Box 6-Q, Richmond~ Virginia 23216 or telephone (g0#) 225-2397.
LBSlgjm
Enclosures
012
CERTIFICATE'of RECOGNITION
By virtue of the authority vested by the Constitution
in the Governor of the Commonwealth of Virginia,
there is hereby officially recognized:
VIRGINIA READING MONT~
WHEREAS, reading undergirds excellence in critical and
creative,thinking, enhances intellectual and personal
development, and serves as a medium for the continuous and ·
expanding learning expected in an information-based technological
society; and
WHEREAS, Virginia Reading Month has proven to be a uniquely
successful avenue for stimulating public interest in the
improvement and enjoyment of reading; and
WHEREAS, the observance of Virginia Reading Month has
resulted in the unparalleled cooperation of the business,
industrial, civic, and lay community in support of a statewide
educational endeavor; and
WHEREAS, reading is a leisure and learning pursuit of value
to adults, adolescents, and children in lifelong educational and
personal endeavors;
NOW, THEREFORE, I, Charles S. Robb, Go%~ernor, do hereby
designate tho ~onth of December, 1984, as VIRGINIA READING MONTH,
and I urge all citizens to personally participate in statewide
and community efforts to promote and enhance the enjoyment,
extension, and i~prove~ent of reading.
You are invited...
To get involved in Reading Month activities
To share this message with others
Virginia Department of Education · September 1984
VIRGINIANS ARE READING FOR LITERACY) LEISURE AND LIFELONG LEARNING
VIRGINIA READING MONTH) 1984
INFORMATION UPDATE /t2
FOR SCHOOL DIVISION CONTACT PERSONS
The theme for Virginia Reading
Month, 1984 is "Virginians are Reading
for Literacy~ Leisure and Lifelong
Learning," The Reading Month
statement signed by Governor Charles S.
Robb calls attention to the fact that
reading is a leisure and learning pursuit
for adults) adolescents~ and children in
lifelong educational and personal
endeavors.
Announcement Cards
In an effort to reach more
commmunity adults) Reading Month
Announcement Cards are being dis-
seminated statewJde for use on buses in
urban areas and for distribution through
businesses and churches in other
communities. Limited quantities are
available to school divisions. Please feel
free to reprint or copy these for wide
dissemination.
Brochures
A limited number of brochures
reprinted from the 1993 Reading Month
observance are available. Requests for
these are being handled through school
division contact persons.
Parade and Balloon Launch
December I comes on Saturday this
year. Thus, we are suggesting that
community-based initiation activities
might be planned in each locality.
Plans are underway for initiating
Reading Month at the State Capitol.
These plans include a parade through the
downtown business district culminating
with a balloon launch and book
distribution at the State Capitol at I:00
P.M. The parade) spearheaded by Magic
Industries of Richmond) will be co-
sponsored by local businesses and will
include storybook and seasonal
characters from agencies and stores.
At the same time, it is hoped that
similar activities will be sponsored in
shopping mails, at public parks, religious
establishments, libraries or other
community facilities in surrounding
communities and in localities throughout
the state. Wherever activities are held)
they are expected to culminate with a
simultaneous balloon launch at 1:00 P,M,
on Saturday) December 1.
Broad-based community support
for reading is the desired outcome of
these activities.
Book Distributions
Books for teenagers and adults as
well as children might be considered) if
book distributions are held in your
community. Gommunity citizens might
appreciate the opportunity to make
books and magazines) old or new~
available for such a distribution.
Encourage community organizations and
the business community to get involved
by sponsoring initiation activities on
Saturday~ December 1. Schools might
support these activities by providing
children with cards on which to put their
name, address (or school address) and the
name of their favorite book; also a
space for a person ~inding the balloons to
write the name of a favorite book.
Parents might be encouraged to
take their children to the launching site
of their choice and assist the children in
attaching the cards to balloons) which
may be donated by businesses and
organizations, or which may be
purchased from vendors.
Local businesses may be
encouraged to provide balloons carrying
the message: .".(XYZ, Inc.) supports
Reading Month." Such balloons provide
advertisement for the business) as well
as support for the project.
Only children or groups of children
accompanied by adults should receive
free balloons. Other stipulations for
participation should be developed at the
local ievel. Inclusiveness~ howeveG
rather than exclusiveness should be the
guiding factor in such planning.
..Encouragement
These activities related to Reading
Month will take place in communities
mainly if they are encouraged by the
school. Encouraging the sponsorship of
such activities by community-based
groups is an important way in which
school and central office personnel may
assist your contact person.
Initiating Reading Month in the Schools
Monday, December 3, might be
designated for initiating activities within
the schools. Reports from previous
Reading Months have shown that schools
have many creative ideas for such
activities and need few suggestions from
us. It has, however, been suggested that
poster or banner contests might be
planned by schools during November and
prizes for award winning posters might
be made during December 1 activities.
Winning posters might also be featured
in the Reading Month parades on
Saturday.
Specific suggestions concerning
poster or banner contests and Reading
Month skits related to such contests are
available upon request from the
Department of Education. Reading
Olympics, Book Bowls, assembly
programs and other substantive
activities are encouraged for December
3 in support of the
Governor's statement that reading
undergirds excellence in critical and
creative thinking and enhances
intellectual and personal development.
D.O.E. Book Sale
The Department of Education will,
in addition to sponsoring activities at the
State Capitol on Saturday, hold a book
sale or book swap at the James Monroe
Building, in Richmond, on Friday,
November 297 and December 3. Other
public agencies, city halls and county
administration buildings might wish to
adopt this idea.
Letters to Officials
Letters to mayors, chairpersons of
County Board of Supervisors and school
Board chairpersons are being
disseminated through division contact
persons. Encourage your leading
officials to declare Reading Month in
your locality.
Reading Train
A member of the Reading Month
Task Force suggested that a 'tReading
Train" might be among activities
sponsored by local groups during
December. A train ride from one
locality to another would certainly be an
exciting experience for children,
especially ii Santa Claus happens to
come aboard and give them books. We
have no guidance for planning such an
activity, but if a local group should plan
to do this, we'd like to know so we can
participate. A train ride would be fun!
Great News!
Media General, Inc., publishers of
Richmond Newspapers, has committed
$10,000 to sponsor prime time radio spot
announcements during Virginia R.e. adin. g
Month. Encourage the meclm in
your community to recognize reading
month in various ways. Tapes as well as
scripts for live spot announcements are
available upon request from the
Department of Education.
Other community agencies are
helping to spread the reading month
message. Their contributions include:
The Virginia Chamber of
Commerce mailing 5,000 copies of
Reading Month Information to its
members throughout the Commonwealth.
They are also featuring a Reading Month
Article in their Newsletter.
The Virginia Retail Merchants
Association addressing envelopes for
dissemination by the Department of
Education staff to 1,500 members of the
Retail Merchants across the state.
The Virginia Press Association
sending nearly 400 copies of our press
release to newspapers throughout
Virginia.
Channel 23 ETV making video tape
of the 1°~$3 Reading Month initiation
activities at the State Capitol available
to the Department of Education for
sharing with school divisions upon
request.
The Virginia Council of Churches
disseminating 1,000 copies of Reading
Month information during an October
Meeting with members of leaders of 30
maior religious denominations.
The Virginia State Library mailing
Reading Month notices to directors of
public libraries.
VEPCO pledging to sponsor
balloons for the 1984 Reading Month
Balloon Launch at the State Capitol.
The Virginia Association of Public
Television Stations disseminating
information which has led to responses
concerning special programming, spot
announcements and other activities
planned by all ETV Stations in Virginia.
The Virginia Association of
Broadcasters asking all member stations
to run Reading Month Public Service
Announcements (PSAs).
Pledges of other types of
community support are being received
daily.
Another edition of "Information
Update" will be sent to contact persons
before December. Let's make Reading
Month an exciting, meaningful and
dynamic event in Virginia.
Best Wishes for a successful 1984
Reading Month observance in your local
community.
If there are questions, please
contact LaVerne Byrd Smith or Elizabeth
B. Snell at (80t~) 225-2397.
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 28, 1984
MEETING DATE'
ITEM NUMBER:
SUBJECT: Public Hearing to Amend ~12-33 and 14.1-28 of the
Code of the County of Chesterfield, 1978, as amended,
to Permit the License Inspector to Issue Summons
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the October 24, 1984 Board Meeting the Board of Supervisors set
this date for a Public Hearing to consider amending the Code of the
County of Chesterfield to permit the license inspector to issue
summons.
CURRENT PROCEDURE
The license inspector routinely checks each place of business during
the year to see that business licenses are obtained. In addition,
this department uses various methods to determine that automobiles
which are housed in the county and used on county highways have a
county decal. Whenever a violation of either of these requirements is
found, the automobile owner or business owner is given a warning
citation. Automobile owners are given 72 hours to obtain a decal
without penalty. Businesses are given 10 days to obtain a business
license without penalty. In those cases where warning citations are
ignored, the license inspector proceeds to the next step of issuing a
summons for the person to appear in court and explain why there was no
compliance with the county code. If the summons is ignored through
the courts, a warrant may then be issued for this violation.
ATTACHMENTS: YES,/~
NO []
PREPARED BY;, _~~'
Elmer C. Hodge
Asst. County Administrator
SIGNATURE:.
014
§ 12-32
Chesterfield County Code
§ 12-34
due be not paid within thirty days from the date of assessment, the assessment
shall bear additional interest on the full amount of tax, penalty and interest at
the rate of ten per centum per annum from the date of assessment until paid.
(11-29-62, § 2; 10-13-82, § 1.)
Sec. 12-32. Assessment by commissioner of the revenue generally; relief
~rom erroneous assessment.
Except as otherwise provided in this chapter, the commissioner of the re-
venue shall assess all license taxes prescribed in this chapter. Any person ag-
grieved by the action of the commissioner of the revenue may apply to the cir-
cuit court for relief from the alleged erroneous assessment within the time and
in the manner provided bY general law. (11-29-62, § 2.)
See~;~' '12-33. License inspector, v-,,,~ 4:'.~
The license inspector is authorized to enforce the provisions of this chap-
ter and any ordinance of the county requiring license taxes to be paid to the
county, review any and all records of the commissioner of the revenue other
than income tax returns and examine and audit the returns of all persons whom
· he has reasonable cause to believe to be liable to payment of any license tax levied
by the county, do any and all acts authorized to chapter 57, Acts of Assembly,
1956, as amended by chapter 490, Acts of Assembly, 1962, and shall at all times
be under the supervision and control of the board of supervisors or its agents~,
'Police powers are hereby conferred upon the license inspector and all deputy3
license inspectors, while engaged in performing their duties,as such under the
provisions of this chapter, and they shall exercise ali"the powers and aUthority
of police officers in performing those duties. The license inspector or deputy
license inspector shall ascertain the name of each person engaged in conducting
any business, occupation or profession in the county without having obtained
a license therefor and the name of each person having a slot machine in any
place mentioned in this chapter without' having obtained a license therefor. The.
license inspector or deputy license inst~ector may. have .a. summons or warrantof~
arrest issued for any such"p , c~..ging violation of the provi-
erson i h{m w{~:l-~ ~. ....................
sions of this chapter and may serve a copy of such summons or execute such
warrant upon such person in the manner provided by law. He shall return the
original to the general district court with the matter and time of service or
execution stated thereon. (11-29-62, § 2.)
Sec. 12-34. Tins and tags provided; display of tins and tags~-
The commissioner of the revenue shall provide annually tins or tags of
such color and design as he may prescribe, to be used as evidence of payment
of the license tax prescribed for peddlers, junk dealers, canvassers and deal-
ers in secondhand paper. (11-29-62, § 2.)
104
Supp. #6, 6-83
§ 14.1-27
Motor Vehicles and Traffic
§ 14.1-28
bottom; or to such other location as the treasurer shall direct on vehicles r~ot
equipped with windshield. Failure to display license plates or other indicia of
license issued under the provisions of this article shall be considered a viola-
tion even though the license tax has been paid.
It shall be unlawful for any person to whom a license plate or other indicia
of license is issued upon payment of any license tax prescribed in this article
to give, loan, rent, sell, assign or transfer such license plate or other indicia
of license to another or to otherwise permit another to use in any manner such
license plate or other indicia of the license tax year for which same is issued.
Any owner who sells or transfers a registered motor vehicle, trailer or semi-
trailer may have the license indicia assigned to another vehicle titled in such
owner's name according to the provisions of this article which is in a like vehi-
cle class as specified in sections 14.1-20 and 14.1-21 and which requires an
identical license fee, upon application to the treasurer accompanied by a fee
of one dollar and surrender of the old license plate or indicia. If such other ve-
hicle requires a greater license fee than that for which the license was assigned,
then upon payment of a fee of one dollar, and the payment of the difference in
license fees between the two vehicles and surrender of license indicia, an
indicia of transfer will be issued.
No vehicle so taxable shall be licensed unless and until the applicant for
such license shall have produced satisfactory evidence that all personal prop-
erty taxes upon the vehicle to be licensed and upon any other vehicle currently
owned or previously owned by the applicant, which personal property taxes
have been assessed or are assessable against such applicant, have been paid.
(4-12-78, § 5; 5-27-81, § 1.) ~.
Sec. 14,1-27. ~Replacement of license;~, fee.
q,In the event that any license plate or other indiciaof license issued unde~
~the provisions of this article~ shall be lost or mutilated or.,shall have become,'
~illegible, the person who is entitled thereto shall make immediate applicatio~$.
for and obtain a duplicate or substitute therefor upo~ furnishing information
,~uch fact satisfactory to the. treasurer, and upon payment.of Pn.e ~dolla~.~''
~ Sec :i,.~1.4.1,, 2 8'~ ":~" 'Violations,
It shall be unlawful to violate any provision of this article and every per-
son who violates any provision of this article shall be guilty of a misdemeanor
punishable as provided in section 1-6. Police powers are hereby conferred
upon the license inspector while engaged in performing his duties under the
provisions of this article and he shall exercise all the powers and authority of
police officers in performing these duties. The license inspector may have a
summons or warrant of arrest issued for any person charging him wit~ a viola-
tion of the provisions of this article and may serve a copy of such 'summons or
execute such warrant upon such person in the manner provided by law and
make return thereof to the proper court as Provided by law.
173-271
Supp. #5, 7-81
AN ORDINANCE TO AMEND THE CODE
OF THE COUNTY OF CHESTERFIELD, 1978, AS
AMENDED, BY AMENDING SECTION 12-33 and 14.128
RELATING TO THE LICENSE INSPECTOR
BE IT ORDAINED by the Board of Supervisors of the County of
Chesterfield, Virginia:
(1) That Sections 12-33 and 14.128 of the Code of the
County of Chesterfield, 1978, as amended, is amended as follows:
Sec. 12-33. License Inspector.
The license inspector is authorized to enforce the pro-
visions of this chapter and any ordinance of the county requiring
license taxes to be paid to the county, review any and all
records of the commissioner of the revenue other than income tax
returns and examine and audit the returns of all persons whom he
has reasonable cause to believe to be liable %e for payment of
any license tax levied by the county, do any .... and all acts
authorized ~ by Chapter 57, Acts of Assembly, 1956, as amended
by Chapter 490, Acts of Assembly, 1962, and shall at all times be
under the supervision and control of the board of supervisors or
its agents. Police powers are hereby conferred upon the license
inspector and all deputy license inspectors, while engaged in
performing their duties as such under the provisions of this
chapter, and they shall exercise all the powers and authority of
police officers in performing those duties. The license
inspector or deputy license inspector shall ascertain the name of
each person engaged in conducting any business, occupation or
profession in the county without having obtained a license
therefor and the name of each person having a slot machine in any
place mentioned in this chapter without having obtained a license
therefor. The license inspector or deputy license inspector may
hame issue a summons or have a warrant of arrest issued for any
such ~erson, charging him with a violation of the provisions of
this chapter and may serve a copy of such summons or execute such
warrant upon such person in the manner provided by law. He shall
return the original to the general district court with the matter
and time of service or execution stated thereon.
Sec. 14.1-28. Violations.
It shall be unlawful to violate any provision of this
article and every person who violates any provision of this
article shall be guilty of a misdemeanor punishable as provided
in Section 1-6. Police powers are hereby conferred upon the
license inspector while engaged in performing his duties under
the provisions of this article and he shall exercise all the
powers and authority of police officers in performing these
duties. The license inspector may ha~e issue a summons or have a
warrant of arrest issued for any person charging him with a
violation of the provisions of this article and may serve a copy
of such summons or execute such warrant upon such person in the
manner provided by law and make return thereof to the proper
court as provided by law.
0}4
O0
THE RICHMO NEWS L
P~bhsher of
THE RICHMOND NEWS LEADER
¥ November 21 ~ 19 84
R~chm~nd, a .............
This as ~e cert~i'y thag the a~tached Legal Notice
was published in ;Fhe ~iehmoad Ne~"~l~d'~i'~'~'~'~'~'~:~l
~ished fa the Cfty of R~chmond, State ef"Virgin~a,
~4 ~ '~984
Robert M. Copeland
Post Office Box 842
CHESTER, VA 23831
November 11, 1984
The Honorable
R. Garland Dodd
Supervisor, Bermuda District
13050 Jefferson Davis Hghwy.
Chester, Virginia 23831
Dear Mr. Dodd:
My letter is in reference to the public hearing set for
November 28 to address a request by the Chesterfield License
Inspectors office that license inspectors be granted the power to
issue summonses.
It is my view that Chesterfield County already has a duly
authorized body which has among its powers the issuance of
traffic summonses. By granting this power to license inspectors
as well, we are leaving them open to the possibility of hostility
by motorists for which they are neither trained nor equiped to
handle.
If we were to grant power to issue summonses to license
inspectors, their next request would be for permission to carry a
side arm. Let's leave that area of law enforcement in the hands
of those who are doing a capable job and who are trained
specifically for that purpose; the Chesterfield County Police
Department.
I regret that I cannot attend the November 28 hearing to
express these views vocally, but appreciate knowing that you will
give my letter "equal weight" in arriving at your personal
judgment.
Thank you for your consideration.
Sincerely yours,
Rob Copeland
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE'
,SUBJECT:
November 28, 1984
ITEM NUMBER:,
Presentation on Richmond Renaissance
9 ea.
COUNTY ADMINISTRATOR,S COMMENTR:
SUMMARY OF INFORMATION:
See attached letter.
PREPARED BY;,
ATTACHMENTS: YES EIX NO []
SIGNATURE:.,
COUNTY ADMI N ISTRATOR
018
RICHMOND RENAISSANCE
Suite 960 - 600 East Broad Street
Richmond, virginia 23219
November 15, 1984
Mr. Richard L. Hedrick
Chesterfield County Administrator
P. O. Box 40
Chesterfield, Virginia 23832
Dear Rick:
This note is to remind you of our conversation concerning
Richmond Renaissance's staff briefing the Supervisors and Ad-
ministration of Chesterfield County on our various programs
and projects and the progress of the 6th Street Marketplace.
You mentioned a date in late November. As we are trying to
schedule appointments around the holidays, it would help us if
you could set a date and time for our presentation.
While awaiting your reply, I remain,
Sincerely,
Deputy Director
Jr.
019
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE' November 28, 1984
ITEM NUMBER:
SUBJECT: Proposed Holiday Schedule for 1985
9.B.1.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Observed Holiday
Date
New Year's Day
Lee-Jackson Day/Martin Luthur King, Jr.
Washington's Birthday
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans' Day
Thanksgiving Day
Day After Thanksgiving Day
Christmas Eve (~ day)
Christmas Day
New Year's Eve (½ day)
January 1
January .21
February 18
May 27
July 4
September 2
October 14
November 11
November 28
November 29
December 24
December 25
December 31
Total holidays for 1985 ...... 12
ATTACHMENTS: YES E] NO ~D
This recommendation coincides with the State holidays.
PREPARED BY; ~~
Robert B. Galusha
P,ersonnel Director
SIGNATURE:
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: November 28, 1984
SUBJECT: State Road Acceptance
ITEM NUMBER:
9.B.2.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Bermuda District:
Chester Mill
Midlothian District:
Edgehill Townhouses, North Creek, Section F
Heritage Village, Section A and remaining portion of
Early Settlers Road
ATTACHMENTS: YES ~ NO []
~icnard M. McElfish, ~.E.
Director
Environmental Engineering
SIGNATURE:
COUNTY ADMINISTRATOR
MEMORANDUM
TO:
FROM:
SUBJECT:
MEETING DATE:
Board of Supervisors
Environmental Engineering
State Road Acceptance - Chester Mill
November 28, 1984
Petersburg Street: Beginning at the intersection with
Daniel Street, State Route 1546 and running southerly
to end in a cul-de-sac.
022
MEMORANDUM
TO:
FROM:
SUBJECT:
MEETING DATE:
Board of Supervisors
Environmental Engineering
State Road Acceptance - Edgehill Townhouses,
North Creek, Section F
November 28, 1984
Groundhog Drive: Beginning where State maintenance ends,
Groundhog Drive, State Route 1706, and going southwesterly
to a cul-de-sac.
5gc ?-io~ "F"
TO:
FROM:
SUBJECT:
MEETING DATE:
MEMORANDUM
Board of Supervisors
Environmental Engineering
State Road Acceptance - Heritage Village,
Section A and remaining portion of Early
Settlers Road
November 28, 1984
Early Settlers Road: Beginning at intersection with
Robious Road, State Route 675, and going southwesterly
to intersection with Red Lion Place, then continuing
southwesterly to tie into existing Johnston Willis Drive,
State Route 777.
Red Lion Place: Beginning at intersection with Early
Settlers Road and going northwesterly to tie into exist-
ing Red Lion Place, State Route 1952.
V LLf)G/
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE
SUBJECT:
November 28, 1984
ITEM NUMBER:
State Acceptance of Landfill Drive
9.B.3.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
As previously required by the Virginia Department of Highways and
Transportation, the Board, on March 14, 1984, approved the conveyance
of a 60' wide parcel connecting the new Southern Area Landfill with
Route 10 (Landfill Drive) to the Virginia Department of Highways and
Transportation. Since that time, VDH&T has informed us of a change in
policy and that they will no longer accept conveyance by deed of road
rights of way from the County. They have requested that the County
submit Landfill Drive as a Rural Addition project under Section 33.1-229
of the Code of Virginia.
We are, therefore., requesting the Board to rescind the resolution of
March 14, 1984 and adopt the attached resolution for the acceptance
of Landfill Drive.
ATTACHMENTS: YES I~ NO []
PREPARED R~-chard ~'. 'i~cEif~, -P.E.
Director
Environmental Engineering
SIGNATURE:.
COUNTY ADMI NISTRATOR
CHESTERFIELD COUNTY: At the
regular meeting of the Board
of Supervisors held at the
Courthouse on
This day the County Environmental Engineer, in accordance
with directions from this Board, made report in writing
upon his examination of Landfill Drive, Matoaca District.
Upon consideration whereof, and on motion of
seconded by
'it is resolved that Landfill Drive, Matoaca District, be
and it hereby is established as a public road.
And be it further resolved, that the Virginia Department
of Highways and Transportation, be and it hereby is re-
quested to take into the Secondary System, Landfill Drive,
beginning at its intersection with Iron Bridge Road, State
Route 10, and running westerly 0.18 mile.
This request is inclusive of the adjacent slope easements.
Also, by virtue of this road serving a public facility, a
County landfill, it may be added to the system as an addi-
tion under Section 33.1-229 of the Code of Virginia.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways an unob-
structed, 60' right-of-way for this road.
Vote:
Certified By:
Joan S. Dolezal, Deputy Clerk
to the Board of Supervisors
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: November 28, 1984
ITEM NUMBER:
9.B.4.
SUBJECT:
Request for Bingo/Raffle Permits from Optimist Club of
Bermuda; Virginia Physical Theraphy Association; Clover Hill
High School Keynotes; and Robert E. Lee Post 2239 VFW
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This office has reviewed the applications from the Optimist Club of
Bermuda; Virginia Physical Theraphy Association; Clover Hill High School
Keynotes; and Robert E. Lee Post 2239 VFW and has determined that these
applications meet all statutory requirements.
PREPARED BY;~'
ATTACHMENTS: YES I-I NO ,1~
SIGNATURE:
Steven L. Micas
County Attorney
COUNTY ADMI NI STRATOR
Dept.
Pay-in
Voucher
mo. day'
CHESTERFIELD COUNTY, VA.
PAYER
3287~
' APPLICATION FOK pF~V~T TO CC~UCT BINC~ CJ%~S t RAFI~LES
7~. undersigned applicant, pt~rsu~nt to Section 18.2-340.1, et. sc~. of the C~x~e of Virgi3~ia,
1950, as an~ded, recasts the Ek~ard of Supervisors of Chesterfield CxDttnty to issue a uer~n~t to
conduct bingo games or raffles dttr~ng the 1985 calencL3r ye~r.
In sup~rt of this application, the applicant offers the following information under oath:
1. A. Proper n~e of organization: Robert 5 tee Post 2239 VFW .
B. A~kiress of organization's headc~ters: 14703 Jefferson Davis Highway
C. Address %/nere all ra~ords of receipts and disburse~nts are ~ently filed:
Post 0ffice Box 67 C0]0nial Heights, Virginia 23834 .
De
N~e and address of owner of the property descrik~ in C above:
Same as above
E. Type of ~rmit applied for: Bingo ga~s XX R~fles XX.
F. Add~ess or addresses%~here bingo gangs will t~ held or raffled rawq_ngs conducted:
14703 Jefferson Davis Highway Chesterfield County Va
e
NO~: ~nis pernttt is v-~lid only at the a~ve lcx~ation.
G. Dates or days of ~=ek and times of day%a hen bing~ g~es or raffles will t~ held at
above address or addresses: Saturdays 7:00 PM .
A. Date when organization was fo~ded: 1952 .
B. Has yot~r organization been i3% existence and n~t regularly in Chesterfield County for
t~ ye&rs in~iately prior to n~3king this application? Yes XX No .
C. Is your organization c%Lrrently and has your organization always k~en operated in the
past as a nonprofit organization? Yes XX N~
D. Tax Exempt Status No. (If ~q~plicable): 501(c)(19) Internal Revenue Code .
E. State the specific tYt~ and pur~se of your organization:
The furthurance of Veterans and Veterans affairs,,an~nineSabili'tati'0n, as well as
assistance to community, state and nation.
~nis application is for a n~ pe~t
per, t, answer G below).
~ or a re~ewal ~rrait XX
(if for renewal
Gross recei~fcs frc~n all sources related to the o~ration of bing~ ga~s or instant
bingo by calenda~y quarter for the 12 n~Dnth pe~ic~ in~iately prior to the date of
this application:
1st c~ ~r~_e~F~' 2nd .ql~t~/~, ,~ ~'~3rd q~e~~ ~
Actdress:
2102 Franklin Ave Col Hghts, Va 23834
14104 StevenHurst Drive Chester Va 23831
· 210 Plumtree Ave Col Hghts Va 23834
Rte 3 Box 549
Officers of Organization:
President: Floyd S Melvin
Vice President: Douglas F Primrose
Secretary: Charles A Webb Sr
Treasurer: Cl~arence C Gwaltney
Petersburg Va 23803
M~aber authorized with the organization to be responsible for c~)nducting and ope. ration of
bingo ga~s or raffles:
Na~e: ..... Arthur D Bea.sd~y k-idress:~ 4012 Tr~ely Rd Chester Va 23831 .
Hc~ne Telephone Number 526 120~ Business Telephone ~;umber: 520-3521 .
Do you, each officer, director and ~mnber of the organization fully understand each of
the following:
A. It is a violation of law to enter into a contract with any ~rson, firra, assc~iation,
organization, partnersh/p or cor~ration of any classification, w~atsoever, for the
purpose of organizing, ~naging or conducting bingo garaes or raffles?
Yes XXX b~
The organization n~st ~intain and file with the County Internal Auditor on or
before November ~, cc~lete records and disbursements ~rtaining to bingo gangs and
raffles and that such records are subject to audit by the County Internal Auditor?
Yes XX No
-~ .... ,.~u u[ [ne ~e of VirGi]qia
....... ~ ~ subject to having such ~ ,~it revoked and any organ;za~
tion or person, s~eholder, agent, member or e~pl0~e of such organization who
violated Section 18.2-340.10 or .~Ccicle 1.1 of Chapter 8 of Title 18.2'of the
Code of Virginia may be guilty of a felony? Yes ×X No
6. }~as your organization attadled to this application each of the following?
A. A copy of the organization's chatter, articles of incorporation, byl~s, and other
legal documents which describe t]~e specific purposes for which the organization is
chartered or organized? Yes No XX__~__. On fi'le your office
B. A copy of a resolution of the organization's board of directors authorizing the under-
signed to apply for this permit? Yes ×XX No .
C. A check in the amount of $25.00~yable to Treasurer, Chesterfield County as an
application fee? Yes XX No
D. Additional pages where necessary to fully ccrnplete tkis application? Yes No XX
7. Have you and each officer of your organization read the attached permit and do you and
each of you agree on behalf of the organization to ccr~ply with each of t_he conditions
therein? yes..X. XX ~_____.
8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the above questions have been completely answered and
that all the state~_nts herein are true to the best of my knowledge, informatic~ and
beliefs.
7~.~L~4mSS the following signatures and :seals:
gnature of Kp~lichn~ /~ Title
Rte 3 Box 549 //
--~+,~,,,~k,,~,,-, V~rgini~ 22893
Quartermaster (Treasurer)
STAT~ OF VIRGINIA
COUNTY OF CHESTERFT~Tn
I, Bp Troy A. Kaichen , a Not~_~y Public in and for the County and State afore-
said, do hereby certify that C]~arence C Gwaltney in his capacity as Treasurer
of Robert E Lee Post 2239 VFW organization and whose name is signed to the
foregoing appeared before me this day and .acknowledged, subscr~l~ed and swore the same
before me in the jurisdiction aforesaid· Given under my hand this 5 thday of
November , 19 F~z~
My C~ssion Expires:
My ~0mmi$$i0n Expires Auzust 18,1985
[mbossed Hereon Is My -
Commonwealth of Virginia Notary Publ(c Seal
~ Commission Expires August 18, 198~
Bp. TROY/%. KAICHEN,
AN ASSOCIATION OF MEN
WHO NAVE FOUGHT AMERICA'S
FOREIGN WARS ON LAND, SEA
AND IN THE AIR.
VETF.., ANS OF FOREIGN I /ARS
OF THE UNITED STATES
FOUNDED 1899
ROBERT E. LEE POST 2239
ROUTE I NORTH, P. O. BOX 67
PHONE (804) 748-4896
COLONIAL HEIGHTS, VIRGINIA 23834
DEPARTMENT OF VIRGINIA
November 5,1984
Board of Supervisors
Chesterfield County
Chesterfield, Virginia 23832
Dear Sirs,
At a recent meeting of the post a motion
was passed that we again apply for the annual p~rmit
to continue the bingo game at the post.
This letter is written to authorize our
po~t Quartermaster Clarence C. Gwaltney to transact
whatever business is necessary with your office
pertaining the bingo permit.
c/c Floyd S. Melvin, Post Commander
2102 Franklin Ave.
Colonial Heights, Va. 23834
Si~ncere 1~,
Charles A. Webb, Sr.
Post Adjutant
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CONSTITUTION
AND
BY-LAWS
AND
MANUAL OF PROCEDURE
Veterans of Foreign Wars of
the United States
As amended to August 20, 1981
Effective September 20, 1981
Published at
NATIONAL HEADQUARTERS
KANSAS CITY, MO.
1982
· .3NGRESSIONAL CHARTER)
AN ACT
To Incorporate the Veterans of Foreign Wars
of the United States
(Public--No. 630--74th Congress)
(H.R. 11454)
(May 28, 1936, Chapter 471, Sections I to 10,
49 Stat. 1390, 1391)
(U.S.C.A. Title 36, Chapter 7A,
Sections 111 to 120)
(Amended 83rd Congress, May 29, 1953)
Sec. lmlncorporafion; Name.
Be it enacted by the Senate and House of Representatives of the United States
of America in Congress assembled, That the following persons, to-wit: James E.
VanZandt, Altoona, Pennsylvania; Bernard W Kearney, Gloversville, New York;
Scott R Squyres, Oklahoma City, Oklahoma; Robert B. Handy, Junior, Kansas
City, Missouri; Henry E Marquard, Chicago, Illinois; William E. Guthner, Denver,
Colorado; Edward J. Neron, Sacramento, California; Joseph C. Menendez,
New Orleans, Louisiana; Paul b Foulk, Altoona, Pennsylvania; Robert E. Ker-
nodle, Kansas City, Missouri; Walter I. Joyce, New York City, New York; George
A. IIg, Cranston, Rhode Island; James E Daley, Hartford, Connecticut; Charles
R. Haley, Pittsburgh, Pennsylvania; F..C. Devericks, Clarksburg, West Virginia;
John J. Skillman, Miami, Florida; Ellie H. Schill, New Orleans, Louisiana; Gerald
C. Mathis, Lagrange, Indiana; James W. Starner, Effingham, Illinois; Leon S.
Pickens, Wichita, Kansas; Archie W. Nimens, Minneapolis, Minnesota; Harvey
W. Snyder, Denver, Colorado; Charles O. Carlton, San Francisco, California;
Walter L. Daniels, Seattle, Washington; John E. Swain, Tulsa, Oklahoma; Peter
J. Rosch, Washington, District of Col umbia; and their successors, who are, or
who may become, members of the Veterans of Foreign Wars of the United
States, a national association of men who as soldiers, sailors, marines and
airmen have served this Nation in wars, campaigns, and expeditions on foreign
soil or in hostile waters, and such national association, are hereby created and
declared a body corporate, known as the Veterans of Foreign Wars of the United
States.
Sec. 2mCompletion of Organization.
That the said persons named in Section 1, or their successors, and such other
persons as are duly accredited delegates from any local Post or State Depart-
ment of the existing national association known as the Veterans of Foreign Wars
of the United States, under its constitution and by-laws, are hereby authorized
to meet and to complete the organization of said corporation, by the adoption of
a constitution and by-laws, the election of officers, and to do all other things
necessary to carry into effect and incidental to, the provisions of this Act.
9
Sec. 3--Purpose of Corporation.
That the purpose of this corporation shall be traternal, patriotic, historical,
and educatic,nal; to preserve and strengthen comradeship among its members;
t worth comrades' to perpetuate the memory and history of our dead,
to'assis Y , _ ..... ~ta~ .r.o alleniance to the
and to assist their w dows ane orpnans, tu .,,~,.i ... .... ~
Government of the United States of America, and fide ty to its Constitution and
laws; to foster true patriotism; to maintain and extend the institutions of Amen-
can Freedom, and to preserve and defend the United States from all her
enemies, whomsoever.
Sec, 4--Corporate Powers.
That the corporation created by this Act shall have the foflowing powers: To
have perpetual succession with power to sue and be sued in courts of law and
equity; to receive, hold. own, use, and dispose of such real estate, personal
property, money, contract rights, and privileges as shall be deemed necessary
and incidental for its corporate purposes; to adopt a corporate seal and alter the
same at pleasure; to adopt, amend, apply and administer a constitution, by-
laws, and regulations to carry out its purposes, not inconsistent with the laws of
the United States or of any State; to adopt, and have the exclusive right to
manufacture and use such emblems and badges as may be deemed necessary
in the fulfillment of the purpose of the corporation; to establish and maintain
offices for the conduct of its business; to establish, regulate, or discontinue
subordinate State and Territorial subdivisions and local chapters or posts; to
publish a magazine or other publications, and generally to do any and all such
acts and things as may be necessary and proper in carrying into effect the
purposes of the corporation.
Sec, 5--Membership.
That no person shall be a member of this corporation unless he has served
honorably as an officer or enlisted man in the Armed Forces of the United States
of America in any foreign war, insurrection, or expedition, which service shall be
recognized as campaign-medal service and governed by the authorization of
the award of a campaign badge by the Government of the United States of
America.
Sec. 6--Assets of Existing Organization.
That said corporatLon may and shall acquire all of the assets of the existing
nationa! association known as the Veterans of Foreign Wars of the United States
upon discharging or satisfactorily providing for the payment discharge of all its
liabilities.
Sec. 7--Exclusive Right to Name, Corporate Seal, Emblems
and Badges.
That the said corporation shall have the sole and exclusive right to have and
to use, in carrying out its purposes, the name "Veterans of Foreign Wars of the
United States" and the sole and exclusive right to the use of its corporate seal,
emblems, and badges as adopted by said corporation.
Sec. 8--Reports to Congress..
That said corporation shall, on or before the 1st day of January in each year,
make and transmit to the Congress a report of its proceedings for the preceding
fiscal year, including a full and complete report of its receipts and expendi-
tures: Provided, however, that said financial report shall not be printed as a
public document.
Sec. 9--State Agents.
That as a condition precedent to the exercise of any power or privilege herein
10
granted or confer ~e Veterans of Foreign Wars ofthe United States shall file
in the office of the ¢ecretary of State of each State the name and postoffice
address of an authorized agent in such State upon whom legal process or
demands against the Veterans of Foreign Wars of the United States may be
served.
Sec. 10--Right to Repeal, Etc., Reserved.
That the right to repeal, alter, or amend this Act at any time is hereby
expressly reserved.
Approved May 28, 1936.
CONSTITUTION
Adopted at Pittsburgh, Pa., Sept. `15-16, '1914
PREAMBLE
We, officers and enlisted men, and honorably discharged officers and
entisted men of the Army, Navy and Marine Corps of the United States of
America, who have served in Foreign Wars of the United States of America, do
unite to establish a permanent organization, which shall be known as Veterans
of Foreign Wars of the United States.
This, the Veterans of Foreign Wars of the United States of America, was
organized by the amalgamation of the Army of the Philippines, American
Veterans of Foreign Service and the Army of the Philippines, Cuba and Porto
Rico, on September 14 to 17, 1914, at Pittsburgh, Pa.
ARTICLE ImOBJECTS
The objects of this association are fraternal, patriotic, historical and educa-
tional; to preserve and strengthen comradeship among its members; to assist
worthy comrades; to perpetuate the memory and history of our dead, and to
assist their widows and orphans; to maintain true allegiance to the Government
of the United States of America, and fidelity to its Constitution and laws; to
foster true patriotism, to maintain and extend the institutions of American
freedom; and to preserve and defend the United States from all her enemies,
whomsoever.
ARTICLE II--ORGANIZATION
Section I. The several constituted bodies of this association shall consist of:
1. Subordinate organizations, to be known as ..........................
Post No ................................ Veterans of Foreign Wars of the
United States; Provided, however, that no Post hereafter organized shall adopt
the name already adopted by any other Post in good standing.
2. County organizations, to be known as ...................... County
Council ....................... (name of State) .......................
Veterans of Foreign Wars of the United States.
3. State organizations, to be known as Department of ......................
............................... Veterans of Foreign Wars of the United States.
4. Divisional societies, to be known as .............................. (name
adopted by Society) .............................. Veterans of Foreign Wars of
the United States.
5. A national organization, to be known as the National Encampment of
Veterans of Foreign Wars of the United States.
11
ARTICLE Ill--MEMBERSHIP
Section 1. Any officer or any honorably discharged officer (including con-
tract or acting ass[sting surgeon, dental surgeon, or veterinary surgeon}, or
enlisted man, who has served or may serve in the Army, Navy, or Marine Corps
of the United States of America, in any foreign war, insurrection or expedition
(which service shall be governed by the issuance of a campaign badge by the
Government of the United States of America) asthe By-Laws may provide, shall
be eligible to active membership.
ARTICLE IV--AMENDMENTS
Section 1. This Constitution may be amended by a three-fourths referendum
vote of the individual active members of the association, said vote to be taken on
a printed ballot, containing the proposed amendment, which must first be
proposed in writing at a stated meeting of the National Encampment, and a
submission of the proposed amendment to referendum vote agreed to by a
majority vote of the members of said National Encampment in attendance at
said meeting. Said printed ballot shall contain in addition to the proposed
amendment the words "for" and "against" with an appropriate space opposite
each word for the member to indicate by a cross his vote either for or against the
proposed amendment and a space for his signature and the number of his Post
and the location of same. Each member shall be mailed a ballot at least four
months before the date set for holding the election on said amendment and
shall seal his baliot in an envelope marked "ballot' and enclose the same in an
additional envelope to be addressed and mailed to the Adjutant General. The
Adjutant General shall open and count the ballots on the date set for the
election in the presence of the Commander-in-Chief or an officer delegated by
him and one other member of the association to be designated by the National
Council of Administration. if three-fourths of the ballots are cast in favor
of the amendment it shall be declared adopted, otherwise the amendment is
declared lost.
ARTICLE V--LANGUAGE PRESCRIBED
Section 1. That all Posts of the Veterans of Foreign Wars now or hereafter
organized shall conduct their meetings in no other language than the English
language.
Section 2. Any Post or Posts violating Section 1 of this article shall imme-
diately forfeit its charter.
{End of Constitution)
Note: By action of the 83rd Congress, May 29, 1953, the Act of incorporation
was amended to cover all branches of the Armed Forces.
12
ARTICLE VII--MISCELLANE I PROVISIONS
Sec. 701--Ritual, Distribution.
The NatiOnal Convention may adopt a Ritual for governmental and cermonial
[~urposes, which Ritual shall be supplied only to those persons named in the
Manual of Procedure.
Sec. 702--Politics.
No officer or member of this Organizat on shall in any manner use this
Organization for partisan politics and no discussion of partisan questions shall
be permitted at any of its meetings; provided, this shall not appty to discussion
of policies of any organization that seeks to alter our present form of govern-
ment by force, violence or other unlawful means.
No Post, County Council, District or Department shall participate in a labor
dispute, either on behalf of labor or management without prior approval of
either the National Council of Administration or National Convention. No
member of this Organization shall wear the V. EW. uniform or V. EW. cap in any
plant or picket line or meeting of employees where a labor dispute exists.
Nothing contained in this section shall prevent the organization of a lawful
political action committee to further the purposes of the MEW. as set forth in
Article I of the Constitution, nor prove nt any discussion of the activities of such a
committee.
SeC. 703--Bonds.
Each accountable officer of this Organization shall be bonded with an
indemnity company as surety in a sum at least equal to the amount of the liquid
assets for which, so far as can be anticipated, he may be accountable. The bond
premium shall be paid from the funds of the National Organization, Depart-
ment, District, County Council or Post, as the case may be, to which each officer
is accountable.
The bonds of such accountable officers, in'amount and as to surety, shall be
approved by their respective units and held by their respective commanding
officers. The Commander of each unit shall be responsible for the proper and
adequate bonding of all accountable officers in his unit.
Sec. 704--Relief Fund.
A relief fund for the assistance of needy veterans and members of the Armed
Forces and their dependents, widows and orphans, shall be established by the
various Posts and County Councils. In this fund shall be deposited the net
proceeds of all poppy saLes. Such funds shall be administered as prescribed in
the Manual of Procedure.
SeC. 705--Official Publication.
The official publication of the Veterans of Foreign Wars of the United States
shall be a magazine entitled "The Veterans of Foreign Wars Magazine."
Orders and official notices published in the official publication shall be
deemed to be sufficient and lawful notice to all members for all purposes
whatsoever.
Sec. 706--National Home Funds.
The solicitation of funds outside the membership of the Veterans of Foreign
Wars of the United States and its Auxiliaries, where the proceeds or part of the
proceeds so solicited and so collected are advertised for the V. EW. National
Home, shall be subject to the rules and regulations as prescribed in the Manual
of Procedure.
40
Sec. 707--Nar~, Newspapers and Periodicals.
The name "Veterans of Foreign Wars of the United States" or any colorable
imitation thereof, shall not be used by any individual members, group of
members, Post, County Council, District, Department or any other individual,
firm or corporation in connection with the publication of any newspaper or
periodical unless permission for the use of the name "Veterans of Foreign Wars
of the United States" or some colorable imitation thereof has been granted to
the publisher of such paper, periodical or magazine by the Department Com-
mander, Department Council of Administration, the Commander-in-Chief or
the National Council of Administration.
Permission for the use of the name "Veterans of Foreign Wars of the United
States" in connection with the publication of any newspaper, magazine or
periodical shall not be granted to any individual, corporation or subordinate
unit of the Veterans of Foreign Wars of the United States, unless it is shown that
said publication is published in the best interests of this Organization.
The g ranting of such permiss ion to a Post, County Council or District shall be
at the discretion of the Department Commander or the Department Council of
Administration and for a Department by the Commander-in-Chief or National
Council of Administration. Such permission shall be but a license only, which
may be revoked by the licensing authority without previous notice.
Sec. 708--Incorporation of Units and Other Activities.
No subordinate unit or units of the Veterans of Foreign Wars of the United
States and no activity sponsored or carried on by, for, or in its behalf, shall
incorporate under the laws of the state in which it or they are located for any
purpose whatsoever unless it or they have first obtained approval of the pro-
posed Articles of Incorporation fram the Commander-in-Chief.
Subordinate units or any activities sponsored or carried on by, for, or in behalf
of any subordinate units of the Organization, which are now incorporated
without the Commander-in-Chief's approval, shall, within ninety (90) days
submit to the Commander-in-Chief for approval, copies of their Articles of
Incorporation, which, if they do not corn ply with the provisions of this section,
must be amended to so comply, or shall be surrendered.
All requests for incorporation of subordinate units or other activities spon-
sored or carried on by, for, or in its behalf, shall be forwarded to the Comman-
der-in-Chief, through channels, and the Commander-in-Chief shall not grant
permission for incorporation unless the request has previously been approved
by the Department Commander having jurisdiction.
Should the Department Commander refuse to approve the application of a
subordinate unit or an actively sponsored or carried on by, for, or in its behalf,
within his jurisdiction for permission to incorporate, an appeal may be taken,
through channels, to the Commander-in-Chief. Likewise, should the Comman-
der-in-Chief refuse to approve such application, an appeal may be taken,
through channels, to the National Council of Administration.
The Certificate of Incorporation shall provide as follows: "This incorporated
subordinate unit of the Veterans of Foreign Wars of the United States shall, at all
times, remain under the jurisdiction of and be governed according to the
Constitution, By-Laws and Rules of Procedure of the Veterans of Foreign Wars
of the United States." Should any State Incorporation Law prohibit such provi-
sion in the Certificate of Incorporation, it shall be permissible to change the said
wording sufficiently so that the Certificate of Incorporation will conform to the
State Incorporation Law and at the same time protect the interests of the
Veterans of Foreign Wars of the United States.
41
Sec. 709--Control of Units.
Any activity, unit or clubroom sponsored, c<. ,;ted or operated by a Post,
County Council, District or Department, incorporated separately from the
sponsoring,unit, or unincorporated, shall be at all times under the direct control
of the governing body and all funds derived therefrom shall be in the custody of
the Quartermaster of the respective governing body and subject to the rules
and regulations as set forth in the Manual of Procedure.
Title to all real property of unincorporated Posts, County Councils and
Districts shall be taken in the name of the regularly elected trustees of said un its,
and their successors in office, to be held, used and enjoyed in trust for its
members. When the laws of the respective states shall require, the delivery of a
bill of sale to establish ownership of personalty, such bills of sale shall also be
made to the trustees of said units, and their successors in office, in trust for the
members thereof.
In additioe to other legal requirements under existing local laws, no Post or
County Council shall purchase, sell or mortgage any real estate unless written
notice of such proposal has first been given to each member of said unit ten (10)
days prior to such regular or special meeting at which the proposal is to be
considered, and then only by two-thirds vote of approval of those members
present and voting at such regular or special meeting.
Sec. 710--Inspection.
The Commander-in-Chief or any Department Commander may require,
within his respective jurisdiction, the inspection of any Department, District,
County Council or Post, or any holding company or corporation subordinate
thereto, whenever he may believe the best interests of the Organization will be
served. For this purpose he may detail any officer connected with the Depart-
ment of Inspection whose duties shall be prescribed by the appointing power.
Assistant Inspectors General and Deputy Inspectors General shall be
appointed by the Commander-in-Chief.
Sec. 711--Buddy Poppy.
The manufacture and/or sale of the trademarked "Buddy Poppy" shall be in
accordance with the rules and regulations as prescribed in the Manual of
Procedure.
A tax of three and one-half cents (3~/=¢) shall be assessed against each and
and every V. EW. Buddy Poppy sold under the provisions of this section. Such
tax shall be in addition to the cost of producing the poppies and shall be payable
to the National Headquarters and be distributed as follows: One and one-half
cent (11/2¢) to the Veterans Service Fund of the Department having jurisdiction;
one cent (1 ¢) to the V. E W. National Home; one cent (1¢) to the Veterans Service
Fund of the National Headquarters, provided that the Council of Administration
of each Department shall determine the price at which poppies are sold to the
Posts of that Department. Such price shall be sufficient to adequately cover the
tax and the cost of manufacture, distribution and promotion of the poppies.
Sec. 712tNational Honor Guard.
A national Honor Guard, Veterans of Foreign Wars of the United States, may
be organized and function as prescribed in the Manual of Procedure. It shall be
9overned by and under the control of the National Convention, National Coun-
cil of Administration, and the Commander-in-Chief.
Sec. 713tLanguage Prescribed.
All Posts of the Veterans of Foreign Wars of the United States now in
existence, or hereafter organized, shall conduct their meetings in no other
language than the English language.
42
Sec. 714--Cont,~'~,f Mailing Lists.
The names and ae, ~ses of the members of the Veterans of Foreign Wars of
the United States shall be considered confidential and shall not be made
available for commercial or political use.
Nothing in this section shall be construed as prohibiting the ~F.W. from
soliciting its membership in support of the activities of a political action commit-
tee duly authorized and organized by the YEW.
Sec. 715--Rebate on Sales.
Ten per cent (10%) of the net profits of supplies (sold] by the Quartermaster
General, within a Department, shall be paid to such Department within thirty
(30) days following the termination of each fiscal period.
Sec. 716mTitle of Department Officers.
In those Departments which are located within states of the Un ted States, the
officers and committee members of such Departments shall have their office or
title designated as State rather than Department.
Sec. 717--Trust Fund Committee.
There is hereby constituted a Trust Fund Committee consisting of the Com-
mander-in-Chief, Adjutant General, Quartermaster General and three mem-
bers elected by the National Council of Administration for terms of one, two and
th ree years respectively with their successors to be elected for staggered terms
of th ree years each. The Quartermaster General shall be treasurer of the Trust
Fund Committee.
The Trust Fund Committee shall have custody of moneys contributed by
donors for the express purpose of p romoting the objectives and purposes of the
Veterans of Foreign Wars of the United States. The Committee shall have broad
administrative powers. It shall invest and reinvest funds in its custody in Class A
securities and administer said trust funds in the best interest of the Veterans of
Foreign Wars of the United States.
Sec. 718--Political Action Committee.
There is hereby constituted a Political Action Committee consisting of a
Director, a Treasurer, and a six (6) member Board of Directors.
The six (6) member Board of Directors shall be appointed by the Comman-
der-in-Chief, two (2) each for terms of one, two, and three years respectively
with their successors to be appointed for staggered terms of three years each.
The Director and Treasurer shall be appointed annually by the Commander-
in-Chief with the approval of the Board of Directors.
T~e Political Action Committee shall have custody of and authority to expend
momes contributed to it for the advancement of the purposes of the Veterans of
Foreign Wars by political action in elections to federal office in the United
States. The Political Action Committee shall report annually to the National
Convention and periodically to the National Council of Administration at its
request detailing all receipts and expenditures.
The Political Action Committee shall adopt by-laws governing the operation
of the Committee, said by-laws and any amen dments thereto shall be presented
to and approved by the Council of Administration.
The National Council of Administration shall have authority to dissolve the
Committee at any time.
(End of Article VII)
43
ARTICLE VIII--UNIFORM-~ ,DGES, ETC.
Sec. 801--Seals.
The Great Seal of the Veterans of Foreign Wars of the United States shall be
~he same design as the medal and encircled with the legend "VETERANS OF
FOREIGN WARS OF THE UNITED STATES--NATIONAL CONVENTION."
The Seal of all subordinate units shall be identical with that of the National
Convention, except that the legend for Department Seals shall read: "DEPART-
MENT OF (insert name of Department), VETERANS OF FOREIGN WARS OF
THE UNITED STATES," and within the inner circle shall be added the date of
the institution of the Department.
The Seal of Districts shall be identical with that of the Great Seal of the Order
with the exception of the legend which shall read: "District (insert number of
District), Department of (insert name of Department), Veterans of Foreign Wars
of the United States."
The Seal of the County Councils shall be identical with that of the Great Seal
of the Order with the exception of the legend, which shall read: "(Name of
County) COUNTY COUNCIL, DEPARTMENT OF (insert name of Department),
VETERANS OF FOREIGN WARS OF THE UNITED STATES," and within the
inner circle shall be added the date of the institution of the Council.
The Seal of Subordinate Posts shall be identical with that of the Great Seal of
the Order with the exception of the legend, which shall read: "(insert name of
Post) Post No .................. and then the name of the city and state in
which it is located," and within the inner circle shall be added the date of the
mustering in of the Post.
Sec. 802--Colors of Units.
The colors of the various units of the Veterans of Foreign Wars of the United
States shall show the authorized emblem of the organization on fields which
shall be colored as follows:
National Convention ......... Purple
State Departments ........... Maroon
Department Districts ......... Maroon over White
County Councils ............ White
Posts ....................... Navy Blue
Department Colors shall bear the name of the Department; Department
District Colors shait bear the name of the Department and the numerical
designation of the District; County Colors shall bear the name of the County;
and Post Colors shall bear the name and number of the Post.
Sec. 803--Uniforms, Badges and Insignia.
The design, manufacture and use of uniforms, badges, buttons, grave mark-
ings and other insignia shall be subject to such rules and regulations as shall be
set forth in the Manual of Procedure.
(End of Article VIii)
44
'ICLE IX--DISCIPLINE
Sec. 901--Offenses.
Offenses cognizable by the Veterans of Foreign Wars of the United States
shall be:
1. Disloyalty to the United States of America or obligation taken at time of
installation in office.
2. Willful disobedience or disregard of the provisions of the Charter and
By-Laws and Ritual or lawful orders.
3. Conviction of a misdemeanor involving moral turpitude, or of any crime
amounting to a felony, in a state or federal court of the United States of America.
4. Conduct unbecoming a soldier and gentleman in his relations to the
Veterans of Foreign Wars of the United States.
5. Conduct prejudicial to good order and discipline.
6. The divulging of any of the private affairs of the Veteran s of Foreign Wars of
the United States.
7. Knowingly participating in any meeting or organization or activity which is
subversive in its or their influence; knowingly contributing to or permitting the
use of his name in connection with such activities.
Sec. 902--Charges, How Made.
All accusations shall be made in the form of written charges and specifica-
tions, as set forth in the V. EW. Manual for Courts-Martial, and shall be under the
oath of the accusers.
Sec. 903--Procedure.
Court-martial trials shall be governed as to testimony, procedure and rules of
evidence by the Manual of Procedure.
Sec. 904--Sentence.
No sentence of a court-martial shall be carried into execution until the whote
proceedings shall have been laid before the Commander-in-Chief for his con-
firmation or disapproval and orders thereon, provided that in each case the
proceedings shall be forwarded through channels and shall bear the recom-
mendation of the officer ordering the court-martial or his successor in office
and of the Department Commander having jurisdiction, for confirmation or
disapproval; provided, however, that if the sentence of such court-martial is
dishonorable discharge or degradation from office, the offender shall automati-
cally be suspended from any office he may hold, until the final confirmation or
disapproval of said sentence, un~ess the Commander-in-Chief, or the Depart-
ment Commander having jurisdiction otherwise direct in writing.
Sec. 905--Right of Appeal.
Any member sentenced by a Post, District, County or Department court-
martial, upon notice of confirmation by the Commander-in-Chief, shall have the
right of appeal to the National Council of Administration; provided, however,
that such appeal shall have been taken within sixty (60) days from the time of
service of written notice of the confirmation of the sentence imposed by the
court-martial.
Nothing herein shall be construed as preventing the Commander-in-Chief
from enforcing the provisions of the National Charter, By-Laws, and/or the
duties of his office, upon his own initiative or motion, regardless of the expira-
tion of the sixty (60) day period for appeal of any member above mentioned.
Sec. 906--Courts-Martial, How Ordered.
Subject to the rules and regulations of the Manual of Procedure, courts-
martial may be ordered by the Commander-in-Chief, or by Post, County,
45
District or Department Commanders as t~ nders within their respective
jurisdictions.
Sec. 90,7--General Court.
Subiect to the rules and regulations set forth in the Manual of Procedure, any
member ordered for trial may request to be tried by a general court.
Sec. 908--Suspension from Office.
When charges are preferred against a member ho[ding office, the Comman-
der-in-Chief or the Department Commander having jurisdiction, may suspend
the accused from office. During the suspension of a Post, County, District or
Department Commander, the offices shall be filled by the Senior Vice
Commander.
Sec. 909--Prima Facie Case.
In case the acc used is charged with the "corn mission of a scandalous offense
against the laws of the land," the record of his conviction by a court of compe-
tent iurisdiction shall be "prima facie" evidence of his guilt of the offense of
which he has been convicted, and the court may proceed to try the same as if
the accused were willfully absent.
Sec. 910--Penalties.
Penalties shall be:
1. Dishonorable discharge from the Veterans of Foreign Wars of the United
States.
2. Degradation from office.
3. Suspension from membership for a specified time.
4. Reprimand.
imposed at the discretion of the court, subject to the review of the proper
officers.
(End of Article IX)
ARTICLE X--RULES OF ORDER
Sec. 1001--Rules of Order.
Rules for governing the conduct of meetings of all units of the Veterans of
Foreign Wars of the United States, including the National Convention, shall be
as prescribed in the Ritual and Manual of Procedure.
(End of Article X)
ARTICLE XI--LADIES' AUXILIARY
Sec. 1101--Formation and Control of.
The Ladies' Auxiliary to the Veterans of Foreign Wars of the United States
shall be governed by and under the control of the National Convention of the
Veterans of Foreign Wars of the United States, the National Council of Adminis-
tration and the Commander-in-Chief. Departments, Districts, County Councils
and Posts may establish and discontinue equivalent units of the Ladies' Auxil-
iary in accordance with the Manual of Procedure of the Veterans of Foreign Wars
of the United States.
46
Sec. 1102--Eligib,,../.
Active membership in the Ladies Auxiliary to the Veterans of Foreign Wars of
the United States shall be limited to mothers, wives, widows, sisters, half-sisters,
daughters, foster daughters and step daughters (prior to age 16J, grandmothers
and granddaughters, foster mothers and step mothers, who have performed the
duties of a parent to the child of another prior to the child reaching sixteen (16)
years of age; foster sisters and step sisters (prior to age 16) all of whom must be
citizens of the United States of America and not less than sixteen years of age.
T he person upon whose service applicants base their eligibility for membership
in the Ladies' Auxiliary must be or must have been eligible to active membership
in the Veterans of Foreign Wars of the United States
Women who served honorably in the active Military or Naval Forces of the
United States of America outside the continental limits of the United States,
which service is covered by the issuance of a campaign medal by the Govern-
ment of the Un ited States will also be etigi ble to active membership in the Ladies
Auxiliary.
Membership of the Ladies' Auxiliary to the Veterans of Foreign Wars of the
United States shall be extended to include the mothers, sisters or daughters of
female overseas veterans.
Sec. 1103--Ritual, By-Laws and Regulations.
For governmental and ceremonial purposes, The National Organization of
the Ladies' Auxiliary to the Veterans of Foreign Wars of the United States, and
subdivisions thereof, may adopt a Ritual, By-Laws, and such Rules and Regula-
tions as are deemed necessary for proper functioning thereof and may amend
same from time to time, provided said Ritual, By-Laws and Rules and Regula-
tions do not conflict or are not inconsistent with the Congressional Charter,
By-Laws, and Manual of Procedure of the Veterans of Foreign Wars of the
United States. In the event any part of the Ritual, By-Laws, and Rules and
Regulations of the Ladies' Auxiliary to the Veterans of Foreign Wars of the
United States or any subordinate unit thereof, does conflict with the By-Laws
and Manual of Procedure of the parent organization, such parts shall be
considered null and void.
(End of Article XI)
ARTICLE XlI--MILITARY ORDER OF THE COOTIE
Sec. 1201--Formation and Control.
The "MILITARY ORDER OF THE COOTIE" is recognized as a subordinate
and auxiliary order to the Veterans of Foreign Wars of the United States. Said
Order shall be considered the "honor degree" of the parent organization and
shall be governed by and under the control of the National Convention of the
Veterans of Foreign Wars of the United States, the National Council of Adminis-
tration, and the Commander-in-Chief. The Grand Pup Tents and all subordinate
units of the Military Order of the Cootie shall be under the control of the
Commanders, Councils of Administration, and Conventions of the respective
Departments of the parent organization in accordance with the Manual of
Procedure of the Veterans of Foreign Wars of the United States.
An application for membership in the Military Order of the Cootie must be
accompanied by a certificate verifying that the applicant has been a member in
good standing in the Post for the preceding six months, and has completed
satisfactory service on a major Post committee or has satisfactorily performed
Post duties or participated actively as a leader of Post fu nctions; said certificate
enumerating such qualifying service and showing approval of application by a
47
majority v~, . the members at a meeting of the Post shall bear the endorse-
ment of the Post Commander attested to by the Post Adjutant.
The Military Order of the Cootie is authorized to establish an Auxiliary for
adult femates, under the control of the Supreme Scratch (National Convention),
the Supreme Council of Administration and the Supreme Commander. Subor-
dinate divisions of the M.O.C. may establish and discontinue corresponding
units in accordance with the By-Laws of the M.O.C. of the U.S. Membership
shall be limited to members in good standing in the Ladies Auxiliary to the
Veterans of Foreign Wars of the United States.
(End of Article XII)
ARTICLE XIII--AMENDMENTS
Sec. 1301--Amendments.
These By-Laws may only be amended or altered bythe National Convention
by a two-thirds vote of the members present at a stated meeting thereof;
provided, that such amendments have been forwarded, through channels, have
been properly approved and have been proposed by a Post, a County Council,
a Department, or have been recommended by a National officer and written
notice thereof, together with a copy of the proposed amendment, has been
given each Post by the Adjutant General in the official journal of the Organiza-.
tion at least fifteen days before the assembling of the National Convention.
All amendments adopted at any National Convention according to the provi-
sions of this section shall take effect thirty days after the final adjournment of the
National Convention at which they were adopted.
(End of Article Xlli)
48
I~.eceived of
Form n o~
__$
Pay-in
Voucher
day
CHESTERFIELD COUNTY, VA.
PAYER
mO,
32869
~PPLICATION FOR A PF/tM/T TO CONDUCT BINGO CJkMES OR RAFFLES
The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Me o5 Uirginia
1950, as aurended, requests the Board of Supervisors of Chesterfield County to issl~ a permit to
conduct bingo games or raffles during the 1~ calendar year.
In support of this application, the applicant offers the following information under oath:
1. A. Proper name of organization: ~;~u~ ;~;1/ ;~1'9~ -~~ ] ~ev,.t~
· · - ! · ,
B. Azklress of organization's headquarters:
C. Address where all records of receipts and disbursements are permanently filed:
D. Name and address of owner of the property described in C above:
E. Type of pemit applied for: Bingo games ~-' P~ffles ~-'.
F. Ackiress or addresses where bingo gamas will be held or raffle drawings conducted:
NOTE: This permit is/valid only at'the akove location.
G. Dates or days of week and times of day when bingo games or raffles will be held at
above address or addresses: ~u~d~ d~l-;,~ FlOv'~Wt%~
A. Date when organization was rounoe~: ~e,_ ,~-~b~- ~ 9-F7 .
B. Has your organization been in existence and met regularly in Chesterfield County for
two years inm~diately prior to making this application? Yes / No .
C. Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes , .~,-' No .
D. Tax Exempt Status No. (If Applicable): /~,, ~. .
E. State the specific type and purpose of your organization: 7-~
!
F. This application is for a new permit or a renewal permit F-~ (if for renewal
permit, answer G below).
Gross receipts from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12 month period ~iately prior to the date of
this application:
1st quarter ~ J Z]. ~} ~
4th quarter/_~e_~1~~
Officers of Organization:
President: ~. ~7. E ~d~ 1'~
Vice President: ~.~. ~,:~!!k~
Secretary:/~,,~. ~.~ ~
2nd quarter ID..91~.5_~ 3rd c~rter ~9~.nO
_Ar~__ress:
~r au~oriz~ wi~ ~ o~ization to
b~go g~s or raffles:
}1~ Telephone N~r 739-~9~ B~iness Telephone N~r: 77/_ ~ 7~-~ ·
~ you,. each officer, director ~d ~r of ~e org~iza~ -fu~
~e foll~g:
A. It is a violati~ of law to ent~ into a ~ntract wi~ ~y ~rson, fire, ass~iati~,
org~ization, ~ership or ~ration of ~y cl~sificati~, ~t~r, for
p~se of org~iz~g, ~ag~g or ~nducting b~go g~s or raffles?
Yes
B. ~e org~ization ~st ~in~ ~d file with ~e ~ty Internal A~i~r on or
~fore ~v~r 1, ~lete re~rds ~d disb~s~ts ~a~g to b~go g~s ~d
raffles ~ ~t 'su~ recor~ ~e s~ject to a~it ~ ~e ~ty ~te~al A~i~r?
Yes ~ ~
Se
C~ Any organization found in violation of Section 18. 2-340. i0 of the Code of Virginia
authorizing this permit is subject to having such permit revoked and any organiza-
tion or person, shareholder, agent, man~)er or e~ployee of such organizati~ who
violated Section 18.2-340.10 or Article 1.1 of Cha~ter 8 of Title 18.2 of the
co~.e of virginia may be guilty of a felonY? Yes / No. .
t~s yc~lr organization attached to this application each of the following?
A. A copy of the organization' s charter, articles of incorporation, bylaws, and other
legal d~ts which describe the specific purposes for which the organization is
chartered or organized? Yes___~/No .
B. A copy of a resolution of the organization's board of directors authorizing the unde
signed to apply for this permit? Yes ~ No .
C. A check in the an~unt of $25.00 payable to Treasurer, C~esterfield County as an
applicatioh fee? Yes / No . ~/, ~o
D. Additional pages where necessary to fully cc~plete this application? Yes No.
~ave you and each officer of your organization read the attached permit and do you and
each of you agree on behalf of the organization to ccmply with each of the oonditic~s
therein? Yes ~-~ No .
I hereby swear or affirm under th~ penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the above questions have been cc~pletely answered and
that ali'" the stat~_n~s herein are true to the best of my knowl~, infor~mtic~ and
beliefs.
WI~ th~ follcwi~g signatures
lgnature of Applicant Title
STATE OF VIRGINIA
~ OF CHESTERFI~D -
, a m state
ofO,~ ~,,~ ~ ~.[ ~M)~ °rganiZation~ and whose name is si~ed to the
foregoing appeared before me t~%s day and acknowledged, subscribed and swore the ~
before me in the jurisdiction aforesaid.
My (tmm%ission Expires:
Given under my hand this ~ day of
9520 Trails End Road
Midlothian, VA 23113
November 13, 1984
Mr. Richard L. Hedrick
County Administrator
Chesterfield County
Chesterfield, VA 23832
Dear Mr. Hedrick:
This is to advise that the Clover Hill High School Keynotes wishes
to renew its permit to conduct bingo games and raffles during calendar
year 1985. Clover Hill Keynotes is a non-profit organization formed
to support the activities of the Instrumental Music Department at Clover
Hill High School.
Attached is a completed permit application form, a copy of a
resolution adopted by the Clover Hill Keynotes Executive Board
authorizing the application and a check in the amount of $25.00.
L. W. Ellis, Vice-President
Clover Hill High School
Keynotes
Enclosures
Resolution of the Clover Hill
High School Keynotes Executive Board
RESOLVED, that L. W. Ellis, Vice President, is hereby authorized
to apply on behalf of the Clover Hill High School Keynotes for a per-
mit to conduct bingo games and raffles during 1985.
Adopted at a meeting of the Executive Board on November 13, 1984.
Dori s Young
Secretary
BY-LAWS
OF THE
CLOVER HILL HIGH SCHOOL KEYNOTES
ARTICLE I - PURPOSE
Section lo The Clover Hill High School Keynotes is a non-profit organization whose
purpose is to promote an enthusiastic interest in the Instrumental Music Department.
Section 2o The organization shall provide moral support to the Instrumental Music
Program and all possible financial support to cover items and expenses that the School
or County is not normally expected to provide.
Section 3. It shall cooperate with those in charge of the Music Department at Clover
Hill High School, the School Administration, and the School Board.
ARTICLE II - MEMBERSHIP
The membership of this organization shall not be limited° Anyone who has a
child in the Instrumental Music Department is automatically a member and/or anyone
interested in furthering the aims of the organization°
ARTICLE III - OFFICERS
The officers of the organization shall be a President, First Vice-President,
Second Vice-President, Third Vice-President, Secretary, Treasurer, and the Directors
of Instrumental Music of Clover Hill High School.
ARTICLE IV - MEMBERSHIP MEETINGS
Section 1. Regular membership meetings of this organization shall be held in September
and May of each school year. Other membership meetings shall be called as deemed
necessary by the Executive Board.
Section 2o Twelve (12) members shall constitute a quorum for the purpose of conducting
meetings.
ARTICLE V - AMENDMENTS
These By-Laws may be amended by a majority vote of the members present and
voting at any membership meeting° The membership must be notified of proposed amend-
ments seven (7) days prior to such meeting.
ARTICLE VI - EXECUTIVE BOARD
Section 1o The Executive Board shall consist of:
A. Officers of the organization as listed in Article III.
B. The Instrumental Music Directors of Clover Hill High School
C. A Student Representative as appointed by the Instrumental Music
Di recto rs.
D. Chairmen of all committees appointed by the President.
Section 2. The Executive Board shall meet each month from September through May.
Section 3o Six (6) members shall constitute a quorum for the purpose of conducting
meetings.
Section 4o The Executive Board shall have general supervision of the affairs of
the organization.
Section 5. Elected officers and chairmen shall not hold the same office for more than
tv-Jo (2) consecutive years°
ARTICLE VII - DUTIES OF OFFICERS
Section lo The President shall preside at all meetings of the organization, appoint
all committees and shall be an ex-officio member of all committees°
Section 2o The First Vice-President shall assume all the duties of the President
in his absence°
Section 3° The Second Vice-President shall be responsible for Bingo. He shall keep
all Bingo accounts and be responsible for conducting Bingo according to all (Chester-
field County) regulations° He shall deposit receipts in a federally insured bank
within thirty (30) days of receipt. The books shall be maintained in a manner subject
to audit at all times° He shall present a written report each month to be filed with
the Secretary's minutes of Executive Board Meetings.
Section 4. The Third Vice-President shall be membership chairman and shall be
responsible for promoting active membership in the organization and notifying members
of meetings.
Section 5. The Secretary shall keep all records of all meetings and shall attend to
all correspondence for the organization.
Section 6. The Treasurer shall receive all funds due the organization, excluding
Bingo related funds, and shall deposit same with a federally insured bank within
thirty (30) days of receipt. He shall make disbursements as directed by the
Executive Board° The books shall be maintained in a manner subject to audit at all
times° He shall present a written report each month to be filed with the Secretary's
minutes of Executive Board Meetings.
ARTICLE VIII - ELECTIONS
Section 1. A Nominating Committee of two (2) members of the Executive Board and
three (3) members from the general membership shall be appointed by the President at
the February Executive Board meeting° The committee shall elect its own chairman.
Section 2. Election of officers shall be held at the May general membership meeting°
Nominations may be made from the floor after the report of the Nominating Committee°
Section 3o Elected officers shall assume their positions on July i and serve until
June 30 of the following year.
Section 4. Any office~s post which becomes vacant shall be filled by appointment by
the Executive Board to fill the unexpired term, except the President's office, which
shall be filled by the First Vice-President.
ARTICLE IV - AUDIT
The financial records of the General Account and the Bingo Account shall be
audited annually or more frequently as directed by the Executive Board° The audit
shall be conducted by three (3) people, two of whom shall not be members of the
Executive Board°
ARTICLE X - DISSOLUTION
If the Clover Hill High School Keynotes shall at any time disband, any monies
in the treasury and/or items purchased by the organization shall be turned over to
and become the property of the Clover Hill High School Music Department.
Approved by The Membership
November 9, 1982
Address
__$
For
__$
Pay-in
Voucher
mo. day
CHESTERFIELD COUNTY, VA.
PAYER
32870
APPLICATION FOR A PEF~MIT TO CONDUCY BINGO C~MES OR RAFFIF~S
%h~ undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code oE Virginia,
1950, as amended, reqn~sts the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo games or raffles during thd. 98i4~85 calendar year.
In sup~xprt of this application, the applicant offers the following information under oath:
1. A. Proper n~%me of organization: Virginia Physical Therapy Association
B. A~ldress of organization's headquarters: 2735 Buford Road P.O.Box 2892
Richmond, virginia 2323~ '
C. Address where all records of receipts and disbursements are permanently filed:
2735 Buford Road (moving Dec. 1st to 10806 Trade Road) Richmond, 23?35
Name and address of owner of the property described in C above:
David Raine
E. Type of permit applied for: Bingo games Raffles x
F. Address or addresses where bingo games will be held or raffle drawings conducted:
~T~~nnoun-ced p~..~-y in conjunction with meeting of group..
~2735 Buford Road, Richmond, Virginia za~a.,3 .............
NOTE: Tkis permit is valid only at the above location.
G. Dates or days of week and times of day when bingo games or raffles will be held at
above address or addresses: Drawiny - March 16, 1985 at VPTA Williamsburg Conference
A. Date when organization was founded:
_ Mo,-,~h ~n 1953 .
B. Has your organization been in existence and met regularly in Chesterfield ~ounty for
two years irm~diately prior to n~in9 this application? Yes x No .
C. Is your organization currently and has your organization always been operated in the
past as a nonprofit organization? Yes x No .
D. ?ax ~e~t Status No. (If At~11cable): 54:6051676
~. State the specific type and purpose of your organization: Professional Society'
"The object of the Virginia Physical Therapy Association is to meet the phys~cam tNerapy
need~ of people of ~-'' -' ........... = ....~ ........ ~ imDrcvemcnt ~ ~,o4~=~ tberepy
educ_a.tion, practice,, and research; and to meet the needs of its members through
identification, coordinated action, commonications and. fe"llowship.
m
F. This application is for a n~w permit x or a renewal permit (if for renewal
permit, answer G below).
G. Gross receipts frown all sources related to the operation of bingo garbs or instant
bingo by calendar quarter for the 12 n~nth period ~iately prior to the date of
this application:
1st quarter
4th quarter
Officerm of Organization:
President: Robert L. Lamb
Vice President:3anet Eldridge
Secretary: Charlotte Fitch
2ndquarter
Treasurer: Ann VanSant
3rdquarter
AH~ess:
3101 Finsbury Road - Richmond, Virginia 23228
9364 Tovito Drive - Fairfax, Virginia 22031
3048-C Berkmar Drive - Charlottesville, Va 22901
Box 224 - MCV Station - Richmond, Va. 23298
Member authorized with the organization to be responsible for conducting and operation of
bingo games or raffles:
Name:-.li-A~-EomJ~na_... Address: 4530 John Marr Dr. Annandale, Va. 220~3
H~re Telephone Number 703-354-]230 · Business Telephone ,~;umber:
Do you, each officer, director and member of the organization fully understand each of '
the following:
A. It is a violation of law to enter into a contract with any person, firm, association,
organization, partnership or corporation of any classification, whatsoever, for the
purpose of organizing, managing or conducting bingo games or raffles?
Ye~xx No
B. The organization must maintain and file with the County Internal Auditor on or
before November 1, complete records and disburs~ts pertaining to bingo games and
raffles and that 'such records are subject to audit by the County Internal Auditor?
C. Any organization f~.~d in violation of Section 18.2--340.10 of the Code of
authorizing this permit is subject to having such permit r~voked and any organiza-
tion or person, shareholder, agent, n~mber or ~n~ployee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the
Code of Virginia may be guilty of a felony? Yes x¥ . No .
6. l{as your organization attad~ed to this application each of the following?
A. A copy of the organization's charter, artiCles of inoorporation, bylaws, and other
legal doom~_nts which describe the specific purposes for which the organization is
chartered or organized? Yes xx No .
B. A copy of a resolution of the orqanization's board of directors authorizing the under-
signed to apply for this permit? Yes ×x No .
C. A check in the amount of $25.00 ~oyable to Treasurer, Chesterfield County as an
application fee? Yes xx No .
D. Additional pages where necessary to fully cc~plete this application? Yes xx No~
7. Have you and each officer of your organization read the attached permit and do you and
each of you agree on behalf of the organization to cc~ply with each of the conditions
therein? Yes xx No .
8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the above questions have been cc~pletely answered and
that all the statements herein are true. to the best of my knowledge, information and
beliefs.
W~,~ESS the following signatures and seals:
STATE OF VIRGINIA
COUNTY OF ~T~Tn
I, ~/z~-~. C-{~¢~7--, a Notary ~ub~ic in and for th~ County an~ State afore-
e ore
before m~ in the jurisdiction aforesaid.
My Cc~mission Expires:
~ "~day of
Given under my hand this ,'
~ ,
Notary Public
Virginia Physical Therapy Association, Inc.
2735 Buford Road / P.O. Box 2892 / Richmond, Virginia 23235 / 804-320-2777
November 7, 1984
RESOLUTION
Be it resolved that the Executive Committee of the Virginia Physical
Therapy Association has decided to authorize a raffle of a 1985
Pontiac Fiero for fund-raising purposes. The drawing will be held
on April 16, 1985 in conjunction with the VPTA's Annual Conference
in Williamsburg, Virginia at the Fort Magruder Inn, Williamsburg.
Be it further resolved that Brenda Ferguson, Executive Director of the
Virginia Physical Therapy Association has permission of all officers
of the VPTA to apply for a raffle permit on behalf of the VPTA; and
is so authorized by the signatures of each noted below:
President :~~ Date: ~ ,~.
Vice President: ~~~Q Date: ~"~/~/~.
Secretary: '~ ~g~,~7~ E'(~-~ ~.~ Date:
T ' ~ ~ :2 ' ' ' ·
Executive Dzrect°r:~5~~~~e: //://~.
A copy of the associations by-laws, a check for $25.00, and the raffle
permit application are enclosed. Please place this item on the agenda
for the November 28th meeting.
Virginia Physical Therapy Association, Inc.
2735 Buford Road / P.O. Box 2892 / Richmond, Virginia 23235 / 804-320-2777
November 7, 1984
Board of Supervisors
Chesterfield County
Court House
Chesterfield, Virginia
Dear Sirs:
The Virginia Physical Therapy Association, Inc. is seeking
permission to conduct a raffler drawing to be held March 16,
1985 at the VPTA Williamsburg Conference. The application
pursuant to Section 18.2-340.1 et. seq. of the Code of
Virginia is enclosed for your approval~
Thank you for your cooperation in this matter.
Sincerely,
Brenda Perguson,
Executive Director
BF:cf
Enclosure
__$
Po¥-in
Vouchor
CHESTERFIELD COUNTY, VA.
PAYER
mo. day
32867
APPLICATIO~ FOR A PEP~M/T TO CONDUCT BINGO C~MES OR RAFFLES
The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Vir~Lnia,
1950, as an~nded, requests the Board of Supervisors of Chesterfield County to issue a permit to
conduct bingo games or raffles during the ~ calendar year.
In support of this application, the applicant offers the following information under oath:
1, A. Proper n~m~e of organization: ~A')i?f.'t>;-~ .~:?/-)/'?~lt..?~*' C/~'~
B. Ad~lress of organization' s headquarters: / ,,., ,
C. Address where all records of receipts and disbursements are permanently filed:
D. Nam~ and address of owner of the property described in C above:
l:~.z-','",~,O f/ .,": f:''..~ ~.,,, : ~ ~' :..
._ . /,. ...... _./ . . ;~ ?'
E. Type of permit applied for: Bingo games ~Raffles ~ .' ~, ~.~,.
F. Address or addresses where bingo ga~es will be held or raffle drawings cor~ucted:
/ ;.. :, ,.. , ,,, /;,: ~,' ,.~
NOTE: This permit is valid only at the above location.
G. Dates or days of week and times of day when bingo games or raffles will be held at
above address or addresses: ~/~. ,_, ,? ~ p ~:_ ,,
,~-., .. ~..-
2 A. Date when organization was founded: ~/ ~ t' / //: /
' , ~ ,? ~.:
B. Has your organization been in existence and met regularly in Chesterfie'ld County for
two years in~=diately prior to making this application? Yes ~'~No .
C. Is your organization currently and has your, organization always been operated in the
past as a nonprofit organization? Yes ,~/ No .
D. Tax Exempt Status No. (If Applicable): /~..~) ~ --, r, ' i~-'"~' ~ ,'/
E. State the specific type and purpose of your organization:
/ '
F. This application is for a new permit " or a renewal permit ~5--- (if for renewal
permit, answer G below).
G. Gross receipts frcxn all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12 mDnth period ~iately prior to the date of
this application:
1st quarter_, d 5 ~0, ~)~nd quarter ~ 5 2~. 7~ 3rd quarter ~'
4 th quarter_~__~ ~ OD
3. Officers of Organization: A~dress:
President: R / ' / ~:%' ~'" ~ '
"' // ' "'~ '~ ~ - /-; ~ ,; ,. .r,,~' ../
/ :f/ -.
Vice President: '~,-~ ~ ;,., ".. :% ' / ': ,,. ,~,i~, ,././:
Secretary: '/ '-~"" ,?~/~" .'~. ~,'~.,LC, /,.//,~%~, ~'/~,/ .~.
_ . /, .
Treasurer: ~: ~,, ) /l ) ~'i ~<. ~ [ ~.' · :' / /"~ . ~.4 6' q"/" "') ' ~ / J-'/ t" "·
4. Member authorized with the organization to be responsible for conducting and operation of
bingo gam~.~s or raffles:
Name: ' . r')/,/ -. I. : , ; ? .~.
-.-e~-~ .... - "_ ..... ~ I'. >ddress: ' ' - ,
· 'r , ,, ~,,, ~
tlcx~ Telephone Number ..~-..% . ~/( , .~_. Business Telephone .Number:
5. Do you, each officer, director and member of the organization fully understand each of '
the following:
It is a violation of law to enter into a contract with any person, firm, association,
organization, partnership or corporation of any classification, whatsoever, for the
purpose.x~f organizing, managing or conducting bingo games or raffles?
Yes .;- No
B. The organization must maintain and file with the County Internal Auditor on or
before November 1, complete records and disbursewents pertaining to bingo games and
raffles ahd that 'such records are subject to audit by the County Internal auditor?
Yes f No~.
C. Any organization ~und in violation of Section 18.2'~340.10 of the Code of Virqi~ia
authorizing this permit is subject to having such permit i~voke,~ and any' organ%za-
tion or person, shareholder, agent, member or ~ployee of such organization who
violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the
Code of Virginia may be guilty of a felony? Yes .~-- No
6. }~as your organization attad~ed to this application each of the following?
A. A copy of the organization's charter/, articles of incorporation, bylaws, and other
legal d~ts which describe thjF/specific puzyoses for;~.h the orqaniza~i~ is
chartered or organized? Yes ~/ No- ~ ~~ ~
B. A.copy of a resolution of the organization S board of'~rectors~uthori~ the under-
signed to apply for this permit? Yes No
C. A check in the .amount of ~5.00 payable to Treasurer, C2nesterfield County as an
applicat-ion 'fee? ': Yes ~' No .
D. ;klditional pages where necessary to fully cc~plete this application? Yes No
7. Have you and each officer of your organization read the attached permit and do you and
each of you agree~on behalf of the organization to ccmply with each of the oonditions
therein? Yes ~ No .
8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434
of the Code of Virginia, that all the above questions have been cc~pletely answered ar~
that all the state~_nts herein are true to the best of my knowledge, information and
beliefs.
STATE OF VIRGINIA
~ OF CHESTEP~T~n
said, do' herebVy t¥(' ~/$ ~ 7~4 "/' a Notary Public in and for the C~lnty and State afore-
certify that 6l-,6~,' ,k', ~/;~/~t/ in his capacity as/j/o'b'''' [v/l~'~r~'~
of~ ~~d,~ 0~77~ ,m ~ ~.~,~ organization and whose name is signed to the
foregoing appeared before me this day and acknowledged, subscribed and swore the same
before me in the jurisdiction aforesaid. Given under my hand this c~.~y of
My ammission Expires:
This resolution is to effect the authorization of Olen
Griffin to apply, as Chairman, Bingo Committee of the Optimist
Club of Bermuda, Inc., to Chesterfield County for a Bingo
Raffle permit.
Board members of the above-mentioned Club adopted this
resolution unanimously on October 1, 1984, at their regular
meeting. A copy of this resolution and a copy of Bingo Rules
and Regulations are to be attached to the board minutes.
President
Optimist Club of Bermuda
STANDARD
FORM
FOR OPTIMIST CLUB BYLAWS
This Standard Form for Optimist Club Bylawsf ia" provided by
Optimist International so that each cl~tb may adopt and mkintain
a sound, effective governing document with provisions consistent
with the Constitution and Bylaws of Optimist International. Cer-
tain optional provisions, on which each club will make its choice,
are included in this-Standard Form, some of which are subject to
limitatibns or minimums established by Optimist International.
Note italicized suggestions following optional sections. Options will
be found in Articles I, III, IX, and X. It is recommended that all
clubs incorporate under the laws of their state or province after
receiving their charter of aflhliation from Optimist International.
This form is provided for the convenience and guidance of the Bylaws
Committees of applicant clubs in preparation for adoption at the
official organization meeting. Sufficient copies are available for mem-
bers of the bylaws committee on request. Because of the optional and
alternate clauses appearing in this Standard Form, it should not be
distributed to all members. It is reconamcnded that the bylaws com-
mittee complete their preparation of the proposed bylaws and dis-
tribute that form to the membership for tentative approval at the
me.eting prior' to the official organization meeting. Official adoption
of the final form can occur only at the official organization meeting
conducted by an authorized representative of Optimist International:
STANDARD
FORM FOR OPTIMIST CLUB
BYLAWS
.......... i .................. ..Tko ......... OPTIMIST CLUB of...~.amm~d~:.Qke, s.kar_._..V, ir~inia .....................
ARTICLE I -- NA1VI3g
This club shall be known as The ............................................ Optimist Club
an affiliate of Optimist International.
ARTICLE II -- OBJECTS
Section 1: The objects of this club shall be to develop Optimism as a philosophy of life; to promote an active
interest in good government and civic affairs; to in§pire respect for the law; to promote patriotism and work for
international accord and friendship among all people; to aid and encourage the development of youth.
ARTICLE III -- 1VIEMBERSHIP
Section 1: The membership of this club shall represent a compatible cross-section of the business, social, and
cultural life of the community and shall eonslst of adult men of good character and community standing, residing
or having community interests in the city of ......... .C_has.te.~,.:....V.i~.g. inta ...................... or the area adjacent
thereto and who have been duly deeted %o members~p in the manner prescribed in these bylaws. AH member-
ships shall be held by individuals and shall not be transferable.
Section 2~ The Board of Directors may estabbsh classifications, based on the recognized lines of bus]ness,
agricultural, ~hst~tuhon~ and professional life of the community, under whleh persons~may be admitted
membership. ~
Section 3- Membership ma7 be limited to not more than two (2)-m~mbers of the same classification excep~
that, ff ~ member sha~ change hm bus~ness or.p~pfessmn~pursmts, he ma7 h~ve his membership transferred to
bls new classification; or, ~ that class~ea6on is fill~d,-he'~g7 be retained without el~ssfficatlon until g vacane7
seniing a cross-section of the.~s~ness; social and cultural life of the corem
ficatlon system.is o2ti~d['~th each club. If the system is not ~opted, Senior' ~ a~ 3 above shouM b,
omitted a~ 5e~i~J ~ a~ 5 renumbered Sectio~ ~ and &) . ~ .
Section ~x No man shah ~e admitted to membership in this dub who holds membership (other than honorary)
in any other 0priest club.
Section ~ Any member of this club who shall have been a member in good standing of one or more Optimist
clubs for ten or mo~e years, or a Life Member of Optimist International, or a member who sha~ have retired from
active business or professional life may be elected to Reserve 3fembership upon written application to the Board
of Directors. Reserve Members shall p~y all regular dues and fees and enjoy ~11 rights and privileges of member-
ship except that they may not hold elective office in Optimist International or par~ieipat~ in attendance contes~ of
Optimist International. Upon election to Reserve 5[embership all such Reserve 5Iembers must 'be reposed
immediately to Optimist International by the Secretary-Treasurer.
ARTICLE IV- ADMISSION TO ~~ERSHIP
Sectlon 1: Members shall be ad,fred to the club in the following manner:
a. Proposals for membership shall be submitted to the Secretary-Treasurer in writing in ~he form and manner
prescribed by the Board of Directors and shall bear the endorsement of at least two members in good
s~anding.
b. The Secretary-Treasurer sha~ immediately refer all such proposals ~o the 5[embership Committee for
investigation and recommendation to the Board of Directors.
c. Should such proposals and recommendations thereon be approved by the Board of Directors, it shall instruct
the Secretary-Treasurer to notify the membership of the identity of the proposed member and the date,
which date shall no~ be earIier than fourteen (14) days following the date of such notification, on which his
proposal will be acted upon by the Board of Directors.
d. Thereafter, and after all members have had oppor{unity to express objections, if any, to the proposed
member, the Board of Directors shall, at its discretion, approve or reject such proposal for membership
without explanation of its aetlon. Adverse votes by two or more members of the Board of Directors shall
constitute rejection of such proposM.
e. Upon favorable action by the Board of Directors, such approval shall be eommunleated to the proposed
member by a sponsor and/or the Secretary-Treasurer, and the Secretary-Treasurer shall forthwith collect
all dues and fees prescribed by these bylaws and, upon receipt thereof, immediately forward the new
member's name, address, and enrollment fee to Optimist International in the prescribed form and manner.
Section 2: Any former member of another Optimist dub, who was in good standing when his membership was
terminated, may be admitted to membership in the manner prescribed by Section 1 of this Article and by comply-
ing with such requirements as may be established by the Board of Directors. The admission of former members
shall be neither required nor automatic.
ARTICLE V- TERMINATION OF MEMBERSHIP
Section 1: Any member may resign from the club provided that all his indebtedness to the club has been paid
and that such resignation shall be in writing to the Secretary-Treasurer. Such resignations shall become effective
on the date of acceptance by the Board of Directors.
Section 2: Any member who is two (~) or more months in arrears in the payment of dues or other indebtedness
to the club may be suspended from membership provided he is so notified in writing by the Secretary-Treasurer.
Such member, upon payment of arrears and submission of application for reinstatement within thirty ($0) days.
after said notice, may, at the discretion of the Board of Direetor~, be reinstated. If such member has not applied
for reinstatement within the stated period, he shall be deemed to h~ve forfeited his membership and shall be so
notified by the Secretary-Treasurer.
Section 3: Any member charged with conduct unbeeomi'ng an Optimist or with any act prejudleial to the best
interests of the club or Optimist International, and against whom such charges are sustained after opportunity
to appear before the Board of Directors in his own det~ense, may, at the discretion of the Board of Directors, be
expelled from membership. Upon such action by the Board of Directors the Secretary-Treasurer shall notify the
member in writing of said action without further explanation of reasons therefor.
Section 4: In case of the resignation or expulsion c;f any member, the Secretary-Treasurer shall forthwith notify
Optimist International and all members of the dub of such action.
Section 5: Any member whose membership in the club has been teraffnated for any reason whatsoever shall
forfeit all interest in any funds or property of the club and all rights to the use of the Optimist. name, emblem
or other insignia.
ARTICLE VI -- OFFI?ERS Secre ta~y-Treasurer~
gection 1: The officers of this club shall be a President and two Y ice Presidents,j~ho shall be.elected annually,
irb:.~k_e_~..~r~xAll officers shall hold office for one year or until their successors are duly elected or appoint0d as
provided in these bylaws. In the event that any office becomes vacant for any reason whatsoever, the vacancy
shall be filled forthwith by the Board of Directors.
(Note: T_lte..t_~a. 2~ice_Pr?.s~Ydents shall be given equal stati,.s and r~ot numbered.)
Section 2: The President shall serve as the executive officer of the al,b, preside at all meetings of the member-
ship and tim Board of Dh,coLors, be an ex-officio member of all eo~nmittees, exercise general'superviston over-
of the club, and perform such other duties as are ordinarily incumbent upon a President. He shall represent the
club in all relations with Optimist International and the District and perform a like function in their behalf in
relation to the club. The President shall attend all duly called meetings of the District or, in the case of absence
for good and sufficient reason, provide for his representation by an accredited representative.
Section 3: The Vice Presidents shall perform such duties as are ordinarily incumbent upon Vice Presidents
and such other duties as may be assigned to them by the President or Board of Directors.
Section 4: The Secretary-Treasurer shall keep and maintain all records of membership, attendance, minutes
of all, membership and Director's meetings, fees, dues and monies collected and disbursed, in the form and manner
prescribed by the Board of Directors, and shall conduct such correspondence as may be required by the President
-:2-
,~nd the Board of Directors. He shall also make and file all rei~orts required by Optimist International and the
district, submit regular financial statements in the form, manner, and frequency prescribed by the Board of
Directors, prepare an annual statement for the annual meeting of the club and generally perform such duties as
are ordinarily incumbent upon a Secretary-Treasurer. The Secretary-Treasurer shall be bonded in an amount
prescribed by the Board of Directors.
ARTICLE VII -- DIRECTORS
Section 1: There shall be a Board of Directors which shall consist of the President, the immediate Past President,
the Vice Presidents, the Secretary-Treasurer and si~ elected directors, each of whom shall have the right to vote.
Elected directors shall serve for a period of two years or until their successors are duly qualified and elected. In
the event of a directorship becoming vacant for any reason whatsoever, such vacancy shall be filleit by action o£
the Board of Directors, and such appointee shall serve for the duration of the term of the individual being replaced.
(Note: .AJ_the o2~ciaI organization meeting of the club, three of the elected directors are to be elected for one-
year terms a~i-d~th'k'ee' are to be electeg.[or two-year terms. In, s, ubseque~J'd~nual elections half of the elected
directors would be replaced, each on ~ib'd-year basis'.:. This_ staggered system helps provide continuity of
Board functlon_~j~_e..ierm-';electe'd-'d'irectors" refers to those not serving by virtue of club o~ce.) .
Section 2: The Board of Directors shall have control and management of the club's activities, determine all
policies, elect or discipline members, and generally supervise the affairs of the club.'
Section 3: The Board of Directors shall meet at least once each month on a regular day to be fixed by it at the
beginning of each administrative year, or at the call of the President or any three members of the Board of Direc-
tors. A majority of the Board of Directors shall constitute a quorum for the transaction of business, and a majority
vote of those present shall be necessary to give effect to any action of the Board.
' ARTICi. E~VIII -- ELECTION PROCEDURE '
?T~.! ~ t .... ~ "
Section 1: At least six weeks prior ~af_the-d~strie~eo~enhor~ the President shall, with the approval
of the Bdard of Directors, announce the appointment of a Nominating Committee of not fewer than five (5) mem-
bers. The Nominating Committee shall select at least one nominee for-each expiring office and directorship.
Such nominations, in writing, shall be in the hands of the Secretary-Treasurer not later than fifteen (15) days
thereafter.
Section 2: Upon receipt of the report of the Nominating Committee the Secretary-Treasurer shall; within seven
(7) days, mail to each member a notice setting forth the nom[natlons of the Nominating Committee in alphabetical
order and stating the date of ~he meeting at which the election shall be conducted, which date shall be not less
than seven (7) days prior to the first day of the district eonventiom
Note: .It-is-to be.note~_~thit the annual election must bd conducted not less than seven (7) days prior to the
first day oJ the d,strict co~-en't-~dff'that-neWty etecte&, as-such, .off~,ers. may.~tfnd_...._Jq~!a(¢twn oJ. off*cers
~my be conduct_e~.gt..any convenient date:~$ee'Se'ctwn 8.
Section 3: During the meeting at which the election is to. be conducted the President shall read the notlees as
issued by the Secretary-Treasurer and then proceed to conduct the-ann.ual eleeti0n.~ .Separate .ball. o.ting shall be
conducted for each office except where there is only one nominee for an office, in which case the President shall
request a unanimous ballot for such nominee. A majority of the votes cast shall he required to elect. In the ease
of directors, if the number of nominees exceeds the number of vacancies, the required number reeelving the high-
est number of votes shall be declared elected.
Section 4: No president of this dub who has served a full term as president shall be eligible to succeed himself.
Section 5: Notl~ing in this article shall be construed as precluding nominations from the floor,
Section 6: Only members in good standing shall be eligible to hold office or vote.
Section 7: Voting shall be by individuals and no person may east more than one vote. Proxies will not be
recognized.. /~C 7- "~ ~
Section 8: All officers and directors shall assume the responsibilities of their respective o~c& on/Iulg ~ next
following their election.
Section 9: The Secretary-Treasurer shall immediately report the results of all elections and appointments of
club officers to Optimist International and the District.
-3-
ARTICLE IX -- MEETINGS
bi-monthl~ .
Section 1: Regular %~d7 ........... ~_,5/'.x~ ............ meetings of the ch:b shall be held on.~lTd.&.~-~-..~C-~-~.-.at
such time and place as may be determined by the Board of Directors. 2%~meter's B~anuat Of Parliamentary Law
and Procedure shall govern all deliberations of this organization and 'its Board of Directors except as otherwise
provided in these bylaws.
(Note: Ide~Efy~ meal to be served at meeting, i. e., breakfast, luncheon o~ dinner, .in the first blank space and
day of meeting-s-Tn~s'e~ond blank space... It is a requirement for affliation that the'se bylaws provide.for regular,
weekly breakfast, lunchem~ or dinner mdetings throughout the-~dar. However, upon application of the dis-
trier governor to the Board of Dir..ec~ors-vf Optimist International,' the'-weekIy meeting requiremen~ shall be
waived in fav..c~or, of_a minimurh~-s~ni-monthly ~neeting rtquirement.
Section 2: Speeial meetings may be called by the I'resldent, or by the Secretary-Treasurer upon receiving
written request signed by at least five members in good standing, provided that every member shall have received,
at least three ($) days prior thereto and in writing, notice of such special meeting stating the nature of the business
to be transacted at said meeting. No other business ma7 be transacted at such meetings.
Section 3: One-third (J~) of the members in good standing shall constitute a quorum at any regular, special or
.annual meeting of the dub.
ARTICLE X -- REVENUE
Section 1: Each new member of the dub shall pay a membership fee of $ ...... 20-~00 .... payment of said fee
to be a prerequisite to admission to membership, payable on demand of the Secretary-Treasurer as provided in
Article IV of these bylaws.
(Noie: .Th~ should be a fixed amount which ',rill contribgte toward.a..dequat~ fi~anclng of the dub a~ aid
the club ]h'~i~i~taiging-a-s,~bstant~I,..dig~ifi. qd position...in comm.,nity"affairs, fi is a requirement for
affiliation that all appllca~~bylaws-~ro~da:f~"membership'fe~s .~t.less_tk,n 8~.00 per
incl~ding c~a~ memb~r~.)
quarter!7
Section 2: Annual dues shall Be $...~.~.~0_ ...... per member pa~a~s~~n advance on ~he ~rst ~ay
of July~a~Octo'oor,~ .~. _ . January, & April,. hr'each year.
Alternate Section 2: Annual dues shall be $ ................................ per member, payable * ....... ~_ ...............................
in advance, plffs thqeost of meal s~rviee as established by the Board of Directors from time to time. The Secretary-
Treasurer shah eoll~dt from each member in advance dues and costs of meal serGee for the period stated here~.
be adoo~ed if the club adopts the ~e~aid meal ptan. It is recommenaea t~at new cmos ~opt annua~ ages
ranging upwards o] the m,n, mum reqmre,~ent of ~20.00 for all me~ers ,nclgd~ng c~rter ~mbers.
The amount bf annual dues. exclusive of meal co,ts, ~z~.tst be clearly stated in this section. Uost of meal set,ce
has been oraltted ]rom alternate Section ~, pro,ding for ~he prepaid ~aI plan, to ellmina~ the ~ed for by-
~ws r~dsion whenever adjustments in meat costs Occur. SUch ~juStments in meal Co~s, which occur fre-
quently, are best handled by ~ion of tI~ Board of Direc~rs. ~ '
The Board of D~rectors, at ,ts first, mdet~ng, shouM establish the date on which initial dues payments by
charter members shall become due'a~ payable; bxt in no case should this date be l~ter tha~ the first ~y oJ
first quarter folloMn~ t?at i~'which the new club was o~ciaIly organized.)
Section 3: A member shall be regarded as in good standing if he is not more than thi~y (80) d~ys in arrears
ia payment of any indebtedness, dues or otherwke, ~o the club.
Section 4: The Board of Directors may plan or recommend the raising or accumulation of revenue from sources
other than those stated in this article, provided such %ethoOs or sources have been approved by the members~p.
Oct r 5C~
Section 5 ~ The fiscal year of the club shall be from ~ of each year until June 30 next following.
ARTICLE XI -~ COMMITTEES
Section 1: The Board of Directors shall determine the number and purpose of all special and standing commit-
tees necessary to the achievement of the objects and purposes of this dub.
Section 2: The President shall, immediately following his election, appoint a Sergeant-at-arms, the chairmen
and members of all committees, and shall announce such appointments not later than Y~IT'I, fonowing his election.
ARTICLE XII -- MISCELLANEOUS
Section 1: In recognition of the benefits and services available to this club and its members through its affilia-
tion with Optimist International and the dlstriet in which this club is located, it shall be the policy of this club
to exercise its rights and privileges of participation in the government and activities of Optimist International
and the district at all times. This dub shall also provide for its proper representation at all meetings and eon-
ventlons of Optimist International and the district, in accordance with the bylaws thereof, and shall pro, de
for such representation when preparing the annual budget.
Section 2: Any person who is proposed for and duly elected to membership in this dub shall be deemed to have'
accepted these Bylaws and the Constitution and Bylaws of Optimist International, and shall be bound by them
in all respects as if he had been a member at the time of their adoption.
Section $: The Board of Directors shall provide for the prompt payment of all dues and other obligations to
Optimist International and to the District, and shall require the prompt completion and submission of all reports
required by Optimist International and the District.
Section 4: The club hereby makes it a eondi6on of membership that each member shall become a bona fide,
paid subscriber to The Optimist Magazine, official publication of Optlmist'International, and shall continue as
such as long as he remains a member. Subscription fees shall be collected by the dub simultaneously with regular
dues and forwarded to Optimist International in the manner provided by the latter.
ARTICLE XIII- NOT-FOR-PROFIT ORGANIZATION
Section 1: This club is organized' and shall operate as ~ not-for-profit organization for social welfare, civic
improvement, and other similar non-profit purposes. Any income received shall be applied only to the non-profit
purposes and objectives of the organization, and no part o£ the income shall inure to the benefit of any officer or
member.
ARTICLE XIV -- AMENDMENTS
Section 1: Any amendment to these bylaws, if in eonformlty with the Constitution and Bylaws of Optimist
International and the District, may be adopted by a two-thirds (~/~') vote of the members present at any meeting,
provided written notice of the proposed amendment and date of such meeting shall have been given the members
at least two (B) weeks prior thereto.
................................................ .~hm ............. Optimist Club of..]~e~rrmda,flho~aL~.,...¥&~tB£ni~. ....................
Approved ........................................... L ...............................
0PTISIIST INTERNATIONAL
-5-
PRINTED IN U. ~A.
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
L.
MEETING DATE' November 28, 1984 ITEM NUMBER:
SUBJECT: Street Lights Installation Cost Approvals
9.C.1.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
CLOVER HILL DISTRICT: Location approved April 11, 1984
7010 and 7020 Walmsley Boulevard
Cost to install light - $145.00
MIDLOTHIAN DISTRICT: Location approved April 11, 1984
Buford Road and Buford Commons
Cost to install light - $421.00
ATTACHMENTS: YES E~ NO []
PREPARED BY;,~'
M./~cElf'ish--, P. E.
Richard
Director
Emvironmental Engineering
SIGNATURE:
COUNTY ADMI N I STRATOR
la.
Il
I
029
Vepco
VIRGINIA ELECTRIC AND POWER COMPANY
11,200 IRON BRIDGE ROAD
CHESTER, VIRGINIA 23831
November 1, 1984
Mr. Calvin L. Viar
Principal Engineer Assistant
Environmental Engineering
fhesterfield County
P.O. Box 40
Chesterfield, virginia 23832
RE: Street Light R~quest between 7010 and 7020 Walmsly Blvd.
Dear Mr. Viar:
The installation charges to the County for the above referenoed light
will be $145.00. Please inform me as to whether wa should proceed with
the installation of this light.
Marilyn G. Winn
Service Bspresentative
Vepco
VIRGINIA ELECTRIC AND POWER COMPANY
9121 Midlothian Pike
Richmond, Va. 23235
November 9, 1984
Calvin L. Viar
Principal Engineering Assistant
Environmental Engineering
Chesterfield County
Chesterfield, Virginia 23832
Dear Mr. Vi ar:
The cost for installing the outdoor lighting you requested at Buford Road and
Buford Commons is $421.00. This was calculated by applying four years of
revenue to the cost to Vepco of installing the facilities. We will proceed
with construction upon receipt of a letter authorizing Vepco to bill the
County of Chesterfield for the installation cost.
If you have any questions, please contact me at 320-7811
Yours truly,
M. E. Witt
Customer Service Supervisor
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: November 28, 1984
SUBJECT: Street Light Requests
ITEM NUMBER:
9.C.2.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
MATOACA DISTRICT:
Intersection of Jackson Street and Rutledge Avenue
Intersection of Wilcox Street and Fitzhugh Street
ATTACHMENTS: YES I~ NO I-I
'~icha~d M.~cElfish, P.E.
Director
EnVironmental Engineering
SIGNATURE:,,
~~' ADMI N! STRAT OR
STREET LIGHT REQUEST
Matoaca District
DATE OF REQUEST November 8, 1984
NAME OF REQUESTOR Betty Dutcher
ADDRESS 21401 Rutledge Avenue
PHONE NUMBER - HOME WORK
REQUEST IS LOCATED AT THE INTERSECTION OF
AND Rutled~e Avenue .
REQUEST IS NOT AT AN INTERSECTION.
~PLACED
TAX MAP 182-13
Jackson Street
IT IS REQUESTED TO BE
PLEASE INSTALL LIGHT ON POLE #
COMMENTS Meets criteria
OR SET POLE
ATTACHMENT: (Vicinity Sketch)
~JE $3
STREET LIGHT REQUEST
Matoaca District
DATE OF REQUEST October 22, 1984 TAX MAP 186-4
NAME OF REQUESTOR Rachel E. Holt and Lucille Holt
ADDRESS 6201 River Road
PHONE NUMBER - HOME
WORK
REQUEST IS LOCATED AT THE INTERSECTION OF
AND Fitzhugh Street
Wilcox Street
REQUEST IS NOT AT AN INTERSECTION.
.PLACED
IT IS REQUESTED TO BE
PLEASE INSTALL LIGHT ON POLE # OR SET POLE
COMMENTS meets criteria Existing Street light 150' away
at River Road & Wilcox Street
5000 H.P.S.V.
ATTACHMENT: (Vicinity Sketch)
Jesse J. Mayes,
20608 Southlawn
Ettrick, Virginia
Dear Mr. Mayes:
The pu~ose of our ~iting to you is threefold:
22 October 1984
Firstly, we want to personally thank you for your influence and assistance
in securing the lights for our new parking area for Matoaca Baptist Church.
Having been members of Matoaca Baptist Church since we were fourteen years
of age, surely you can understand our appreciation and gratitude for concern
such as yours on behalf of our church.
S~condly'~ It"was some months ~gd"i~t--i"'-(R~'~hel) talked wit]¥-~dd'on the
telephone relative to the need of having a street light installed at the
corner of Wilcox and Fitzhugh Streets. We reside at 6201 River Road, with
the front on~Ri'9~r"'R~h-d~-"'iH~'-east side on Wilcox Street, and the rear on
Fitzhugh. There is considerable traffic on Fitzhugh Street due to so many
people tuning off Pickett Street onto Fitzhugh Street to avoid the long delay
· n getting onto River Road from Pickett Street. At night courting coUples
use the portion of Fitzhugh Street immediately back of our lot for their
"parking place" and, almost daily, I have the task of picking up their beer
bottles, liquor bottles, cups, napkins, bags, etc. -- even wearing apparel.
Aside from the fact that I do not care to pick up their litter, and most
importantly, that area, (where Wilcox and Fitzhugh intersect) is extremely
dark and poses a hazard to residents of the area when returning to their
homes after dark. With so much robbery with resulting injuries, rape, etc.,
fear for our safety, even our lives, is a strong factor in the request for a
street light.
Thirdly, in the immediate area of our residence (on River Road) is the plan
for the construction of a Drug and Retail Store. We are strongly opposed to
this plan. It will add to the conjestion and traffic build-up at this point
on River Road due to above mentioned traffic flow from Pickett Street onto
River Road and from Pickett Street onto Fitzhugh, to Wilcox, thence to River
Road. With a place of business almost directly across from Wilcox Street,
and so near to Pickett Street, traffic conjestionwill become more prevalent.
The area for the proposed Drug Store is primarily a residential area, with the
residents being firmly established in their homes. Also the immediate adjoin-
ing area consists of three churches, and many of the residents in this area
walk to and from church services three and four times per week.
Mr. Mayes, please give careful consideration to the above requests, as
need for a street light is great, and the need for a Drug Store is nil.
Sincerely,
L E. HOLT LU
O36
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
MEETING DATE: November 28 ~ 1984
SUBJECT: Traffic Signal Study
ITEM NUMBER:
9.C.3.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
At the November 14, 1984 Board of Supervisors meeting, Mrs. Girone
expressed concern about the growing traffic congestion on Route 60
from Chippenham Parkway to Winterfield Road and on Route 147
through the village of Bon Air. Mr. Daniel indicated that a
resolution requesting a study of these corridors could be discussed
at the November 28, 1984 meeting.
RECOMMENDATION:
Staff recommends that the Board adopt the attached resolution.
ATTACHMENTS: YES ~ NO []
Di~e~toM~Cracken .
Transportation
SIGNATURE:
~O'0'I~Ty ADMINISTRATOR
038
CHESTERFIELD COUNTY: At the
regular meeting of the Board
of Supervisors held at the
Courthouse on November 28,
1984 at 9:00 a.m.
Whereas the Board of Supervisors of Chesterfield County is
concerned about the growing traffic congestion on Route 60
from Chipenham Parkway to Winterfield Road and on Route 147
through the village of Bon Air; and
Whereas the Board of Supervisors is desirous of having a
detailed traffic investigation of these corridors conducted
to insure the traffic signals along the corridors are per-
forming in an effective manner.
Now, therefore, be it resolved that the Board of Supervisors
of Chesterfield County requests the Virginia Department of
Highways and Transportation to perform a detailed traffic
investigation of the signal systems along Route 60 and Route
147.
Vote:
Certified By:
Joan S. Dolezal, Deputy Clerk
to the Board of Supervisors
039
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
SUBJECT:
November 28, 1984
..'EM NUMBER:
zoning of Pocoshock Hills, Section 3
9.C.4.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OFINFORMATION:
On July 22, 1981, upon a favorable recommendation from the Planning
Commission, the Board of Supervisors approved a Conditional Use (Case
81S064 Amended) to permit 27 duplexes (i.e., 54 dwelling units) on
property which was already zoned Residential (R-7) and is now known as
Pocoshock Hills, Section 3 (see attached zoning map and plat). The
Conditional Use was granted with imposition of conditions and acceptance
of proffered conditions, as follows:
This Conditional Use shall be granted for the purpose of
constructing twenty-seven (27) duplexes (i.e., 54 units). A duplex
shall not be permitted on Lot 5, Block A, Section 2 of Pocoshock
Hills. This lot may either be utilized as a means to obtain a
second access or shall be developed for single family residential
use.
ATTACHMENTS: YES
PREPARED B~~-'(~'~-
S-tanl~R. Balderson, Jr.
/ SD-'tm ra~cl to~r R~ f B;ll ad~2ning
SIGNATURE:
' ' COUNTY ADMINISTRATOR
O4O
A minimum of two (2) on-site parking spaces shall be provided for
each unit. All spaces shall be located a minimum of fifteen (15)
feet from public right-of-way lines.
The structures shall have an architectural style similar to the
existing single family dwellings located in the area.
Specifically, the structures shall be of brick or frame
construction.
The above stated conditions notwithstanding all bulk requirements
of the Residential (R-7) District shall be applicable.
The above stated conditions notwithstanding the site plan prepared
by Frank F. Potts, Jr. and Associates, submitted with the
application, shall be considered the plan of development.
(Note: It will be necessary to obtain tentative subdivision approval
from the Planning Commission.)
Proffered Conditions
Minimum square footage shall be 1100 square feet per unit or 2200
square feet per structure.
Construction shall be in accordance with plans submitted with the
application.
3. Ail driveways are to be asphalt.
4. Ail foundations are to be block and brick construction.
Lot 5A, Section 2, Pocoshock Hills and Lots 6 and 7 on this
application shall be withdrawn.
The neighborhood has requested Staff to advise the Board of Supervisors
that the property is now being developed with a combination of both
conventional single family dwellings and duplexes (see the attached
petition). The single family dwellings being constructed are not
required to comply with conditions of the Conditional Use for the
duplexes. The neighborhood does not feel that the new single family
homes are of the same quality as the duplexes or the existing single
family homes in the area.
RECOMMENDATION
Should the Board wish to consider rezoning and/or Conditional Use
Planned Development of the request parcel to address neighborhood
concerns relative to compatibility between uses on the property and the
surrounding neighborhood, Staff should be directed to prepare a rezoning
application for Planning Commission and Board of Supervisors public
hearings.
AGENII/OCT153/sbr
P oc.o ~,/.40
V
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0
0
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o
ZC 0
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CORPS OI~
lel. OOD PLAIN
'. 'c¥ .' ·
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/
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043
October 10~8~
To: Director
Planning Commission
Chesterfield, Virginia
To: Chairman Supervisors ~
Board of
Chesterfield, Virginia
1. We, the undersigned, respectfully reques£ that the zoning ordnance
to property in ?ocoshock Hills, specifically along and at the end of
Lot 14 on Bowlin Court be re-zoned for single family units only. This request
based upon the following:
a. When initial hearings were being held concerning re-zoning this area for'
inclusion of multiple family units, participants to the meeting were advised
that duplex "towahouse" units of brick and representative of existing quality
would be permitted in the neighborhood.
b. The general acquiescence of the neighborhood participants was on the pre-
mise that these assurances would materialize with units as shown in photographs,
i,e. brick, one entrance, etc. In fact, the board's vote to re-zone was taken
while theparticipanta,.w~:e viewing.the photographs.
c. Subsequent actions clearly indicate a .disregard for these initial assur-
&rices.
d. Duplex units have been constructed interspersed with single family units
throughout the area of new construction. To this point, new construction on
Ives Lane has been limited to 3 single family houses to the intersection with'
Bowlin Court,and only 1 single family house beyond the intersection.
e. The duplexes already constructed are obviously not of the quality or appear-
ance expected from assurances ~iven during the hearings on this matter. In fact,
they are indicative of the'grade of housing which in turn can do nothing more
than. lower the real estate values of the earlier property owners who have made
this area their home over the years.
f. Then duplex units generally are rental properties and are such that it can
be expected that transient type persons will be attracted which experience has
shown is not conducive to the serene and peaceful n~ighborhood our area has
always been. ~,
2. In summary, it is considered that a trust was broken in the initial assurances
which cannot be totally corrected as units h~ve already been constructed. However,
partial correction can be effected with the re-zoning to single family units as re-
quested. We request your early attention to this matter.
ADDRESS
Dam/_
044
q~
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE
SUBJECT:
November 28, 1984 ITEM NUMBER;,
Appointments to the Community Services Board
9.D.2.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
The terms of four members of the Community Services Board
will expire on December 31, 1984. These four individuals
are eligible for reappointment and have expressed a willingness
to serve, if appointed. The appointments will be effective
January 1, 1985 through December 31, 1988.
Midlothian %~
Clover Hill
Mary Jo Lux
Bermuda ~ .~' ~F
~ ~[ .Grundy ~, ·
Richard Spencer
Matoaca
W. Clinton Pettus ~'~[
BOARD ACTION REQUESTED: Nominations to'fill the vacancies should be made
at this meeting with f~rmal appointment at the December 12, 1984 meeting
to prevent any vacancies on the Board.
ATTACHMENTS: YES ~ NO [2~
SIGNATURE:
Robert L/ Masden
Assistant County A'dministratOr,
Human Services
COUNTY ADMI NISTRATOR
O49
COMMUNITY SERVICES BOARD
Dr. W. Clinton Pettus, Ph.D, Chairman
P. O. Box 555
Virginia State University
Petersburg, Virginia 23830
Term Expires: 12/84
Matoaca District
520-6411 Business
520-1262 Home
Mr. Richard Spencer, Vice Chairman
14301 Aldengate Road
Midlothian, VA 23113
Term Expires: 12/84
Midlothian District
281-3645 Business
794-8968 Home
Mrs. Mary Jo Lux (Robert)
9929 Providence Road
Richmond, Virginia 23236
Term Expires: 12/84
Clover Hill District
276-1776 Home
Mrs. Carrie Rogers, Secretary
11800 Winfore Drive
Midlothian, VA 23113
Term Expires: 12/85
Midlothian District
794-5829 Home
Mr. John R. Grundy
1003 Point of Rocks Road
Chester, VA 23831
Term Expires: 12/84
Bermuda District
233-8351 Business
458-2083 Home
Mr. Charles Jackson
4801 Cool Spring Road
Chester, Va 23831
Term Expires: 12/85
Bermuda District
748-0884 Home
43
050
Mrs. Yvette B. Ridley
20606 Third Avenue
Ettrick, VA 23803
Term Expires: 12/86
Matoaca District
526-5269 Home
Rev. Malcom Hutton
4500 Scotlow Circle
Richmond, VA 23234
Term Expires: 12/86
Dale District
275-7807 Business
271-4162 Home
Mr. Richard Gayle
220 Stanmore Road
Richmond, Virginia 23225
Term Expires: 12/85
Clover Hill District
272-3277 Home
798-6654 Business
Mr. Harold Simmons
3700 Echoway Road
Richmond, Virginia 23234
Term Expires: 12/86
Dale District
281-3816 Business
271-0363 Home
Chairman - Dr. W. Clinton Pettus
Vice-Chairman - Mr. Richard Spencer
Secretary - Mrs. Carrie Rogers
EX-OFFICIO BOARD MEMBERS
Ms. Pat Borinski
12800 Donegal Drive
Chesterfield, Va. 23832
786-3434 Business
790-1390 Home
Ms. Pam Russell
6262 Verditt Court
Chesterfield, Va. 23832
748-4721 Home
44
Mr. Peter Ward
14341Aldengate
Midlothian, VA
23113
Cl'~starfleld, VA
Burr H. Lowe, Ph.D. Servlce~:
Executive Director Mental Health
748-1227 Mental Retardation
Substance Abuae
Joan Dolezal
Deputy Clerk ~
Executive Director, MH/MR
DATE: November 7, 1984
SUBJECT: Appointments to Community Services Board
The terms of four members of the Community Services Board expire
on December 31, 1984. In each case the CSB member is eligible
for reappointment. I have written to the appropriate Supervisor
requesting that their CSB representative be reappointed.
If possible, I would like the appointees to be nominated at the
November 14 meeting. This would help the CSB functioning, since
the officers are elected in December. Please include these
appointments on the Board's agenda for November 14. The incumbent
CSB members whose terms expire are:
John (Dick) Grundy - Bermuda
Mary Jo Lux - Clover Hill
W. Clinton Pettus, Ph.D. - Matoaca
Richard Spencer - Midlothian
BL/ert
cc: Robert Masden
CHESTERFIELD COMMUNITY SERVICES BOARD
P. O. Box 92
Chesterfield, VA 23832
Burr H, Lowe, Ph.D. Bervk:ee:
Executive Director Mefltil Health
748-1227 M®ntal Ret~rd~on
November 6, 1984 SubstBnceAbuse
G. H. Applegate
Chesterfield County Board of Supervisors
P. O. Box 40
Chesterfield, Virginia 23832
Dear Mr. Applegate:
Mary Jo Lux is a member of the Community Services Board
(CSB) from the Clover Hill district. Her three year term on the
CSB expires on December 31, 1984. Because this is Ms. Lux's
first term, she is eligible to be reappointed.
The CSB sets policy for the County's Department of Mental
Health and Mental Retardation. Because of the scope of our
Department (19 programs, $3.0 million budget, 90+ staff) it takes
a considerable amount of time for a new CSB member to become
familiar with our operations. CSB membership requires a
committment of several hours each month.
Ms. Lux has demonstrated her committment to the CSB by
attending statewide meetings as well as local CSB meetings and
committee meetings. She has served as Chairman of the Mental
Retardation Committee and is presently Chairman of the Policy
Committee. Her contributions to the CSB have been significant.
She has expressed a willingness to serve an additional term, and
I would like to strongly recommend that you reappoint her.
If you wish to appoint someone else, I suggest that you have
that person meet with me prior to the appointment so that the
functions of the CSB can be explained to him. In any case, it
Would be helpful for you to appoint a Clover Hill repesentative
within the next month, so that the CSB will have full membership
when officers are elected at the December meeting.
Thank you for attending to this matter.
Sincerely yours,
Burt Lowe
Executive Director
cc.'
W. Clinton Pettus, Chairman
Robert Masden
CHESTERFIELD COMMUNITY SERVICES BOARD
P. O. Box 92
Chesterfield, VA 2~1832
Burt H. Lowe, Ph.D. Service:
Executive Director Mental Health
748-1227 M®ntml Ret~rdation
November 6, 1984 Subltl~t~®Abu~
R. Garland Dodd
Chesterfield County Board of Supervisors
P. O. Box 40
Chesterfield, Virginia 23832
Dear Garland:
Dick Grundy is a member of the Community Services Board
(CSB) from the Bermuda district. His three year term on the CSB
expires on December 31, 1984. Because this is Mr. Grundy's first
term, he is eligible to be reappointed for another term.
The CSB'~sets policy for the County's Department of Mental
Health and Mental Retardation. Because of the scope of our
Department (19 programs, $3.0 million budget, 90+ staff) it takes
a considerable amount of time for a new CSB member to become
familiar with our operations. CSB membership requires a
committment of several hours each month.
Mr. Grundy has demonstrated his committment to the CSB by
attending regular CSB meetings and committee meetings. He has
expressed a willingness to serve an additional term, and I would
like to recommend that you reappoint him.
If you wish to appoint someone else, I suggest that you have
that person meet with me prior to the appointment so that the
functions of the CSB can be explained to him. In any case, it
would be helpful for you to appoint a Bermuda repesentative
within the next month, so that the CSB will have full membership
when officers are elected at the December meeting.
Thank you for attending to this matter.
Sincerely yours,
Burt Lowe
Executive Director
cc:
W. Clinton Pettus, Chairman
Robert Masden
CHESTERFIELD COMMUNITY SERVICES BOARD
P. O. Box ~2
Cheet®rfleld, VA 23832
Bun H. Lowe, Ph.D.
Executive Director
748-1227
November 6, 1984
Ment, l Health
Mentll Retlrd~tion
Submnce Abuse
Col. Jesse J. Mayes
Chesterfield County Board of Supervisors
P. 0. Box 40
Chesterfield, Virginia 23832
Dear Col. Mayes:
Clint Pettus is a member of the Community Services Board
(CSB) from the Matoaca district. His three year term on the CSB
expires on'December 31, 1984. Because this is Dr. Pettus' first
term, he lis eligible to be reappointed for another term.
The CSB~ sets policy for the County's Department of Mental
Health and'Mental Retardation. Because of the scope of our
Department (19 programs, $3.0 million budget, 90+ staff) it takes
a considerable amount of time for a new CSB member to become
familiar with our operations. CSB membership requires a
committment of several hours each month.
Dr. Pettus has demonstrated his committment to the CSB by
attending statewide meetings as well as local CSB meetings and
committee meetings. He has served as Chairman of the CSB for the
past two years. His contributions to the CSB have been
significant. He has expressed a willingness to serve an
additional term, and I would like to strongly recommend that you
reappoint him.
If you wish to appoint someone else, I suggest that you have
that person meet with me prior to the appointment so that the
functions of the CSB can be explained to him. In any case, it
would be helpful for you to appoint a Matoaca repesentative
within the next month, so that the CSB will have full membership
when officers are elected at the December meeting.
Thank you for attending to this matter.
Sincerely yours,
Burr Lowe
Executive Director
cc: Robert Masden
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE'
SUBJECT:
November 28, 1984
Water and Sewer Financial
ITEM NUMBER:,
Reports.
9.E 1.a.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
See attached reports.
PEEPARED BY;,
ATTACHMENTS: YES I~ NO []
SIGNATURE:
COUNTY ADMI NISTRATOR
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
SUBJECT:
November 28, 1984
ITEM NUMBER:
9.E.l.b.
Report of Water and Sewer Contracts by Developers.
COUNTY ADMINISTRATOR'S COMMENT-'::;:
SUMMARY OF INFORMATION:
The following water and sewer contracts were executed by the
County Administrator:
1. S84-169D/7(8)4693 Queensmill - Section G Clover Hill
Developer: Queensmill Corporation
Contractor: R.M.C. Contractors, Inc.
Number of Connections: 36
$66,773.00
2. S84-171D/7(8)4713 Sycamore Mews - Phase V Midlothian
Developer: Investors Service Corporation
Contractor: Lyttle Utilities, Inc.
Number of Connections: 31
$23,372.25
3. S84-166D/7(8)4663 Boulders Springs Midlothian
Apartment Complex
Developer: Sigma Development, Inc.
Contractor: Lyttle Utilities, Inc.
Number of Connections: 45
$136,006.55
PREPARED BY;
ATTACHMENTS: YES [] NO ~
SIGNATURE:.,
COUNTY ADM I N I STRATOR
059
Page 2
November 28, 1984
t
S84-118D/7(8)4183 North Chase @ Woodlake
Developer: Investors Woodlake Development
Corporation
Contractor: R.M.C. Contractors, Inc.
Number of Connections: 54
S84-170D/7(8)4703 Long Cove @ Woodlake
Developer: Investors Woodlake Development
Corporation
Contractor: R.M.C. Contractors, Inc.
Number of Connections: 24
S84-172D/7(8)4723 Mansfield Crossing -
Phase I
Developer: Mansfield Crossing Associates
Contractor: Lyttle Utilities, Inc.
Number of Connections: 21
Clover Hill
$77,175.00
Clover Hill
$39,397.50
Midlothian
$38,156.80
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
SUBJECT:
November 28, 1984
ITEM NUMBER;,
9.E.2.b.
UTILITY PUBLIC HEARING: Ordinance to vacate a 20'
drainage easement across Lot 18, Block F, Powderham,
Section C.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
We have received an application from Powderham requesting
the vacation of a 20' drainage easement across Lot 18, Block F,
Powderham, Section C as shown on the attached plat.
This has been reviewed by staff and the relocated easement
has been dedicated.
District: Midlothian
Recommend Approval
ATTACHMENTS: YES I~
NO []
SIGNATURE'.,
COUNTY ADMINISTRATOR
! ~ c. aubrey feetherston, II
~ .~-~_~ ~..c.~.: 'professional land surveyor
~.! ~~ ~ MANAKIN - SABOT~ V~
[.~ ~- o~~ ~o~. URBANNA,VA.
CHESTERFIELD COUNTY: At
a regular meeting of the
Board of Supervisors held
at the Courthouse on
November 28, 1984, at
9:00 a.m.
follows:
A 20' drainage easement across lot 18, Block
F, Powderham, Section C, as shown on a plat
made by C. Aubrey Featherston, IV, dated May
30, 1984 a copy of which is attached hereto
and made a part of this ordinance.
~EREAS, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and,
WHEREAS, no public necessity exists for the continuance of
the easement sought to be vacated and the vacation will not
abridge the rights of any citizen;
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA:
AN ORDINANCE to vacate a 20' drainage
easement across lot 18, Block F, Powderham
Section C, Midlothian Magisterial District,
Chesterfield County, Virginia, as shown on a
plat thereof duly recorded in the Clerk's
Office of the Circuit Court of Chesterfield
County in Plat Book 38, at pages 16 and 17
WHEREAS, Powderham has petitioned the Board of Supervisors
of Chesterfield County, Virginia to vacate a 20' drainage
easement across lot 18, Block F, Powderham, Section C, Midlothian
Magisterial District, Chesterfield, Virginia more particularly
shown on a plat of record in the Clerk's Office of the Circuit
Court of said County in Plat Book 38, pages 16 and 17, made by J.
K. Timmons and Associates, Incorporated, dated November 4, 1980.
The easement petitioned to be vacated is more fully described as
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the above described easement is
hereby vacated and no longer necessary for public use
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483 is
to destroy the force and effect of the recording of the portion
of the plat vacated. This Ordinance shall vest fee simple title
in the easement hereby vacated in the property owners of the
lot free and clear of any rights of public use.
Accordingly, this Ordinance shall be indexed in the names of
the County of Chesterfield as grantor and V. Cassel Adamson, Jr.,
and Pearl R. Adamson, husband and wife, Powderham Associates, No.
I, Powderham Associates, No. II, and Goochland Investments,
Incorporated or their successors in title, as grantees.
Certified by:
Richard L. Hedrick
County Administrator
c. aubrey feathersfon, II
professional land surveyor
_J
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE:
SUBJECT:
November 28, 1984
U.TILITY PUBLIC HEARING:
of Williamstowne Drive.
ITEM NUMBER;.,
9.E.2.C.
Ordinance to vacate a portion
COUNTY ADMINISTRATOR'S COMMENTS:
/?
SUMMARY OF INFORMATION
We have received an application from Surreywood Civic
Association requesting the vacation of a portion of Williamstowne
Drive within Surreywood, Section E as shown on the attached map.
This request has been reviewed and staff recommends approval
subject to retention of drainage and utility easements.
Mr. Mathew J. Hamilton, owner of the property abutting
Williamstowne Drive to the west has stated if vacated, he would
want to acquire ownership to allow for a private driveway to Lot
2 in proposed-Stonemill Creek; however if vacated, State Statue
provides that the land must be vested in the owners of the
abutting lots within Surreywood, Section E.
District: Clover Hill
Recommend Approval
ATTACHMENTS: YES [] NO []
SIGN AT URE:
/' COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY: At
a regular meeting of the
Board of Supervisors held
at the Courthouse on
November 28, 1984, at
9:00 a.m.
AN ORDINANCE to vacate a portion of
Williamstowne Drive within Surreywood,
Section E, Clover Hill Magisterial District,
Chesterfield County, Virginia, as shown on a
plat thereof duly recorded in the Clerk's
Office of the Circuit Court of Chesterfield
County in Plat Book 21, at pages 46 and 47
WHEREAS, Surreywood Civic Association has petitioned the
Board of Supervisors of Chesterfield County, Virginia to vacate a
portion of Williamstowne Drive within Surreywood, Section E,
Clover Hill Magisterial District, Chesterfield, Virginia more
particularly shown on a plat of record in the Clerk's Office of
the Circuit Court of said County in Plat Book 21, pages 46 and
47, made by J. K. Timmons and Associates, Incorporated, dated
November 1, 1973. The street petitioned to be vacated is more
fully described as follows:
A portion of Williamstowne Drive within
Surreywood, Section E, the location of which
is more fully shown in red on a plat by J.
K. Timmons and Associates, Incorporated,
dated November 1, 1973, a copy of which is
attached hereto and made a part of this
ordinance.
WHEREAS, notice has been given pursuant to Section 15.1-431
of the Code of Virqinia, 1950, as amended, by advertising; and,
WHEREAS, no public necessity exists for the continuance of
the street sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the above described portion of
Williamstowne Drive is hereby vacated and no longer necessary for
public use except as hereinafter outlined.
The grantees hereby convey unto the County and the County
hereby reserves the entire length and width of Williamstowne
Drive hereby vacated as a drainage and utility easement.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483 is
to destroy the force and effect of the recording of the portion
of the plat vacated. This Ordinance shall vest fee simple title
to the centerline of the aforementioned street in the property
owners of the abutting lots free and clear of any rights of
public use except as stated above.
Accordingly, this Ordinance shall be indexed in the names of
the County of Chesterfield as grantor and Floyd C. Priest and
Mildred Priest, husband and wife, and Philip D. Tubbs and Martha
M. Tubbs, husband and wife, or their successors in title, as
grantees.
Certified by:
Richard L. Hedrick
County Administrator
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE;
SUBJECT:
November 28, 1984
UTILITY PUBLIC HEARING:
of Jade Road.
ITEM NUMBER; 9.E.2.d.
Ordinance to vacate a portion
COUNTY ADMINISTRATOR'S COMMENT~:
SUMMARY OF INFORMATION:
By resolution dated September 12, 1984, the Board instructed
staff to begin the procedure to vacate Jade Road right of way
located in Brookfield Subdivision.
If Jade Road is vacated, a 16 foot water easement shall be
retained for the water line connecting Brookfield and Penn Acres
Subdivisions.
District: Clover Hill
ATTACHMENTS: YES J~ NO []
SIGNATURE:
COUNTY ADM I N I STRATOR
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CHESTERFIELD COUNTY: At
a regular meeting of the
Board of Supervisors held
at the Courthouse on
November 28, 1984, at
9:00 a.m.
AN ORDINANCE to vacate a portion of
Jade Road in the Penn Acres Subdivision,
Clover Hill Magisterial District,
Chesterfield County, Virginia, which portion
is fifty (50) feet in width and one hundred
and eighty five (185±) feet, more or less in
length, as shown on a plat thereof duly
recorded in the Clerk's Office of the Circuit
Court of Chesterfield County in Plat Book 11,
at page 64.
WHEREAS, by resolution dated September 12, 1984, the Board
of Supervisors of Chesterfield County, Virginia instructed staff
to begin the necessary procedures to vacate Jade Road right of
way, a 50' foot right of way in Penn Acres, Clover Hill
Magisterial District, Chesterfield County, Virginia more
particularly shown on a plat of record in the Clerk's Office of
the Circuit Court of said County in Plat Book 11, page 64, made
by J. K. Timmons, Civil Engineer, dated August 18, 1959. The
right of way petitioned to be vacated is more ~ully described as
follows:
A right of way fifty (50) feet in width
beginning on the south line of Trout Lane and
running in a southerly direction for a
distance of one hundred and eighty five
(185±) feet, more or less the location of
which is more fully shown shaded in red on a
plat made by J. K. Timmons, Civil Engineer,
dated August 18, 1959, a copy of which is
attached hereto and made a part of this
ordinance.
WHEREAS, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and,
WHEREAS, no public necessity exists for the continuance of
the street sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the aforesaid right of way be and is
hereby vacated and no longer necessary for public use except as
hereinafter outlined.
The grantees hereby convey unto the County and the County
hereby reserves a 16 foot water easement as shown on the attached
plat.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483 is
to destroy the force and effect of the recording of the portion
of the plat vacated. This Ordinance shall vest fee simple title
to the centerline of the aforementioned street in the property
owners of the abutting lots on the east and west sides of the
portion of Jade Road hereby vacated free and clear of any rights
of public use with the exception of the rights reserved herein by
the County for a 16 foot water easement.
Accordingly, this Ordinance shall be indexed in the names of
the County of Chesterfield as grantor and A. Franklin Darnell and
Loring J. Wiggins and Gloria Wiggins, husband and wife, or their
successors in title, as grantees.
Certified by:
Richard L. Hedrick
County Administrator
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MEETING DATE:
SUBJECT:
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 28, 1984
ITEM NUMBER:
9.E.2.e.
UTILITY PUBLIC HEARING: Ordinance to vacate Herndon
Street within Werth's Addition to Chester.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
On July 25, 1984, the Board requested the Right of Way
Office to prepare the necessary documents for a public hearing to
vacate the Herndon Street right of way.
Certified letters were sent to all adjoining owners
notifying them of the public hearing to vacate and requesting
their comments by October 26, 1984. As of that date, five (5)
have responded in favor of vacating, two (2) opposing the
vacation stating the road should be constructed, and five (5) did
not respond.
This proposed vacation has been reviewed by staff and the
Transportation Department recommends that vacation of this right
of way be deferred until the land use and transportation analysis
of this area, and design of Route 10 widening through Chester are
complete. These studies may reveal that parcels fronting Route
10 should access through the rear via Herndon Street. If
vacated, the area will be retained as a drainage and utility
easement.
District: Bermuda
Recommend Deferral
ATTACHMENTS: YES I~' NO []
SIGNATURE:.
~' ~6UNTY ADMINISTRATOR
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CHESTERFIELD COUNTY: At
a regular meeting of the
Board of Supervisors held
at the Courthouse on
November 28, 1984, at
9:00 a.m.
AN ORDINANCE to vacate Herndon Street within
Werth's Addition to Chester, Bermuda
Magisterial District, Chesterfield County,
Virginia, as shown on a plat thereof duly
recorded in the Clerk's Office of the Circuit
Court of Chesterfield County in Plat Book 2,
at pages 234 and 235
WHEREAS, By resolution dated July 25, 1984, the Board of
Supervisors of Chesterfield County, Virginia requested the right
of way staff to prepare the necessary documents for a public
hearing to vacate Herndon Street within Werth's Addition to
Chester, Bermuda Magisterial District, Chesterfield, Virginia
more particularly shown on a plat of record in the Clerk's Office
of the Circuit Court of said County in Plat Book 2, pages 234 and
235, made by D. F. LaPrade, dated September 1905. The portion
of Right of Way to be vacated is more fully described as follows:
Herndon Street 40' in width within Werth's
Addition to Chester, as shown shaded in red
on a plat made by D. F. LaPrade, dated
September 1905, as copy of which is attached
hereto and made a part of this ordinance.
WHEREAS, notice has been given pursuant to SeCtion 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and,
WHEREAS, no public necessity exists for the continuance of
the right of way sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the above described Herndon Street is
hereby vacated and no longer necessary for public use except as
hereinafter outlined.
The grantees hereby convey unto the County and the County
hereby reserves the entire length and width of Herndon Street
hereby vacated as a drainage and utilities easement.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483 is
to destroy the force and effect of the recording of the portion
of the plat vacated. This Ordinance shall vest fee simple title
to the centerline of the right of way in the owners of the
abutting lots free and clear of any rights of public use except
as hereinabove stated.
Accordingly, this Ordinance shall be indexed in the names of
the County of Chesterfield as grantor and Lloyd A. Fox, James E.
Evans, Milton Hawkins, Fenton Hawkins Estate, Lawrence G.
Mathews, Jr., Wesley F. Burton, Whaley M. Colbert, James W.
Battle, Lois M. Long, Laurence C. Beazley, Steven R. Fornash, and
Frances J. MacKenzie or their successors in title, as grantees.
Certified by:
Ri. chard L. Hedrick
County Administrator
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
SUBJECT:
November 28, 1984
ITEM NUMBER:
9.E.3.a.
Approval of Contract W85-11CD/6(8)5112 for installation
of water lines in Queensmill, Section G.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Developer: Queensmill Corporation
Contractor: R.M.C. Contractors, Inc.
Total Contract Cost:
Estimated County Cost (Cash Refund):
Estimated Developer Cost:
Number of Connections: 36
$65,200.00
17,587.50
$47,612.50
Transfer $19,400 from 380-1-62000-7212 to 380-1-65112-7212
which includes a 10% contingency.
This is a continuation of a 16" water line that is being
constructed through development that will transfer water to the
northern area of the County and connect to the proposed 24"
transmission line on. Coalfield Road.
We recommend a cash refund for the 16" water line in
Queensmill since the developer has obligated all of the refunds
from the entire Queensmill development for previous oversize
lines.
District: Clover Hill
Recommend Approval
ATTACHMENTS: YES I~
NO E]
SIGNATURE:
COUNTY ADMI NISTRATOR
,/
VICINITY'
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CLJ LV P__..I~T
STOI~M 5EWER ~r' ED/~OP INLET
O~EPTH OF PAVED DITCH
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
SUBJECT:
November 28, 1984
ITEM NUMBER:
9.E.3.b.
Approval of Contract W84-168CD/6(8)4685
installation of water lines in Mansfield Crossing.
for
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Developer:
Contractor:
Total Contract Cost:
Estimated Cash Refund:
Refund through connections:
Total Estimated County Cost:
Estimated Developer Cost:
Number of Connections: 21
Mansfield Crossing Associates
Lyttle Utilities, Inc.
$ 3,189.60
7,500.00
$10,689.60
$56,942.50
$10,689.60
$46,252.90
Code: 559-1-00556-0000 (Refund through connections)
Transfer $3,600.00 from 380-1-62000-7212 to 380-1-64685-7212
which includes a 10% contingency.
This is a continuation of a 16" water line that is being
constructed through development to transfer water to the north
western section of the County.
We recommend a cash refund for the 16" oversize water line
in Lucks Lane since the developer does not have enough lots to
receive the refund due.
District: Midlothian
Recommend Approval
ATTACHMENTS: YES [] NO []
SIGNATURE:_
COUNTY ADMINISTRATOR
THIS
VICINITY
SCALE
1"=200'
MA
079
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE:
November 28, 1984
ITEM NUMBER:
9.E.3.c.
SUBJECT:
Consideration of a request from Vepco for permission to
install a pole and overhang cable on a 10' wide strip
of land along the west side of Jefferson Davis Highway.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff has received a request from Vepco for permission to
install a pole and overhang cable on a strip of land previously
dedicated to the County.
This pole must be relocated to accommodate the deceleration
lane for Dixie Electric.
Staff recommends that the Board authorize Vepco to install
the pole and cable in accordance with the attached sketch, with
the condition that Vepco relocate this pole in the future at its
expense to accommodate county utilities or future road widening if
necessary.
District: Bermuda
Recommend Approval
PREPARED BY;,i
ATTACHMENTS: YES [] NO []
SIGNATURE:.,
' ~" ADM I N I STRATOR
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82
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 28, 1984
MEETING DATE'
ITEM NUMBER:
9.E.3.d.
SUBJECT:
Consideration of a request from C & P to install a
buried cable in a 50' wide County right of way south of
Point of Rocks Road and west of Route 10.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Staff recommends that the Board permit C & P to install the
buried cable within the right of way in accordance with the
attached sketch, with the condition that C & P relocate the cable
at their expense to accommodate county utilities or road
improvements if needed.
District: Bermuda
Recommend Approval
PREPARED BY;
ATTACHMENTS: YES ~
NO []
SIGNATURE:
' ~;/~ NISTRATOR
~UNTY ADMI
Z. oold / hV C.~
O ~B LE To
0.98
POINT ~°° OF
ROCK
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151
152
Page 56
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE:
November 28, 1984
ITEM NUMBER;
9.E.3.e.
SUBJECT:
Approval of a contract between Raymond C. Webb, Sr. and
Rebecca H. Webb and the County of Chesterfield for the
purchase of the Falling Creek Sewage Pumping Station
Site.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Staff has negotiated a contract with the above referenced
property owners for the purchase of a portion of two (2) lots in
Wilkerson Terrace Subdivision for $2,500.00, subject to the
necessary approvals of our engineers and government agencies for
use as a sewage pumping station site.
Staff recommends that the Board approve the purchase of the
property and authorize the County Administrator to execute the
contract.
District: Dale
Recommend Approval
PREPARED BY:
ATTACHMENTS: YES []
NO []
SIGNATURE:_
' tOUNTY ADMINISTRATOR
086
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RICHMOND
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Page 18
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AG E NDA
MEETING DATE:
November 28, 1984
ITEM NUMBER:,
9.E.3.f.
SUBJECT:
Acceptance of a 5' strip of land along Route 1 and 301
from Spruance Cellophane Employees Credit Union,
Incorporated, a Virginia Corporation.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
It is the policy of the County to acquire right of way
whenever possible through development to meet the ultimate road
width as shown on the Plan 2000. The dedication of this right of
way conforms to that plan.
Staff recommends that the Board accept the conveyance of
this right of way and authorize the County Administrator to
execute the necessary deed.
District: Bermuda
Recommend Approval
PREPARED BY: ...
ATTACHMENTS: YES ,1~
NO []
SIGNATURE: ,
"' ~GUNTY ADMI NI STRATOR
089
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
November 28, 1984
ITEM NUMBER:
9.E.3.g.
SUBJECT:
Acceptance of a Deed of Dedication from Investors
Woodlake Development Corporation to the County for the
Woodlake Sewage Pumping Station.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Staff has received a deed for 3.548 acres and ingress and
egress easement for the Woodlake Sewage Pumping Station.
Staff recommends that the Board authorize the County
Administrator to sign the Deed of Dedication accepting it on
behalf of the County.
District: Clover Hill
Recommend Approval
PREPARED
ATTACHMENTS: YES 1~ NO []
SIGNATURE'
COUNTY ADMI NI STRATOR
n92
CH-
~ BRANDERI
G.
7.
17.
PL&NT[ R~
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGE NDA
REPORTS
MEETING DATE
REPORT ON:
November 28, 1984
GENERAL FUND CONTINGENCY AND GENERAL FUND BALANCE
9oEo
ATTACHMENTS: YES ~3
NO D
SIGNATURE: ..
'//(~OUNTy ADMINISTRATOR
095
page 1 of 2
CHESTERFIELD COUNTY
STATUS OF GENERAL FUND CONTINGENCY ACCOUNT
November 15, 1984
Date
7/01/84
05/09/84
05/23/84
06/13/84
06/13/84
06/27/84
07/25/84
08/08/84
08/22/84
08/27/84
08/31/84
Department/Description
Original FY85 Budget
Appropriation
Board of Supervisors - Salaries for
Capital Region Airport Commission.
Human Services - Challenge grant for
Jamestown 4-H Educational Center.
Planning Department - Salary adjust-
ment Planning Commission salaries
FY85.
Health Department - Additional funds
for FY85 due to salary and bene-
fit adjustments adopted by the
Governor and the General Assembly
of Virginia.
Planning Department - Funds for
Central Area General Plan revision.
Police Administration - Funds for
reward for information leading
to arrest and conviction of
parties responsible for the
Walmsley murders.
County CIP (Parks) - Funds to
purchase parcel of land in
Bensley area for park land.
Fire Department - Funds to
repair Buford Road Fire Station
floor.
Public Information - Funds for
entry fee for float in Tobacco
Festival parade.
Airport - Transfer funds for
portion of cost of sprinkler
system.
Amount
9,600.00
10,000.00
10,800.00
30,954.00
53,000.00
25,000.00
130,000.00
40,000.00
3,200.00
5,000.00
Balance
$350,000.00
340,400.00
330,400.00
319,600.00
288,646.00
235,646.00
210,646.00
80,646.00
40,646.00
37,446.00
32,446.00
Page 2 of 2
CHESTERFIELD COUNTY
STATUS OF GENERAL FUND CONTINGENCY ACCOUNT
November 15, 1984
Date
09/26/84
10/24/84
10/24/84
11/14/84
Department/Description
Museum Committee - Part time
position
Miscellaneous - Donation towards
lighting costs for Virginia State
University
Commonwealth's Attorney - Transfer
additional funds for training
Street Lights - Installation of four
street lights in Bermuda District.
Amount
8,000.00
10,000.00
3,800.00
3,285.00
Balance
24,446.00
14,446.00
10,646.00
7,361.00
Page 1 of 1
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
November 15, 1984
Board
Meeting
Date
06/30/84
07/01/84
Description
Beginning Fund Balance*
Used to balance FY85 Budget
Net Fund Balance 7/1/84
Amount
772,000
Balance
$11,174,332
10,402,332
10,402,332
07/01/84
07/25/84
08/22/84
09/12/84
09/12/84
09/26/84
Recommended for Capital Improvements
Program
10/10/84 Route 10 - Design work for
widening through Chester
10/10/84 Rt. 36 Ettrick - Additional
funds for grade separation project
Balance CIP
Constitutional Officers - Additional
State funds and reductions to budgets
Blue Cross/Blue Shield deficit
Fire Department - Funds for Bensley
Fire Station new positions and
equipment
County Administrator - Legislative
Coordinator position
Transportation Plannin~ - Complete
revision of the Chesterfield Plan
for Land Use and Transportation
4,500,000
( 350,000)
( 165,000)
3,985,000
+324,600
200,000
329,987
39,000
30,000
5,902,332
6,226,932
6,026,932
5,696,945
5,657,945
5,627,945
*Unaudited
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE; November 28, 1984
ITEM NUMBER;
9.G.
SUBJECT: Executive Session for Consultation with Legal Counsel
Relating to Use of Real Property for Public Purposes and Legal
Matters In Connection With the Financing of Public Improvements on
Such Real Property Pursuant to ~2.1-344(a) (2) and (6) of the Code
COUNTY ADMINISTRATOR'S COMMENTS; of Virginia, 1950, as amended.
SUMMARY OF INFORMATION
The County Attorney will summarize certain legal matters relating
to financing of the proposed Human Services, Data Processing and Courts
Buildings.
ATTACHMENTS' YES n NO ~
PREPARE D By;. i~-4~D~x~'
Steven L. Micas
County Attorney
SIGNATURE: ._ x
eou. : DM, N, STRATOR//
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
November 28, 1984
MEETING DATE'
ITEM NUMBER:
SUBJECT: Appointment to the Personnel Appeals Board
9.D.1.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Mr. Lewis K. Chaffe's appointment to the Chesterfield County
Personnel Appeals Board will expire December 31, 1984. Mr.
Chaffe has served two consecutive terms and is not eligible
for reappointment at this time.
The term of office for his replacement would be effective
January 1, 1985 until December 31, 1987. Nominations should be
made at this time with official appointment made at the
December 12, 1984 meeting preventing any vacancies on this
most important Board.
ATTACHMENTS: YES ~ NO ~
PREPARED By;.~~~I~
Robert B. Galusha
Personnel Director
SIGNATURE:
COUNTY ADM I NI STRATOR
O47
PERSONNEL APPEALS BOARD
Mr. Lewis K. Chaffe, Chairman
2214 McRae Road
Bon Air, Virginia 23235
Term Expires 12/31/84
272-1228 Business
Mr. Robert Allen
4911 Cool Spring Drive
Chester, Virginia
Term Expires 12/31/86
748-5226 Home
271-8970 Business
Mr. Gene R. Anderson
Dupont Textile Fiber Department
P. O. Box 27001
Richmond, Virginia 23261
Term Expires 11/31/85
743-2614 Business
THE MEMBERS ARE APPOINTED BY THE BOARD OF SUPERVISORS FOR A THREE
(3) YEAR TERM. NO MEMBER OF THE BOARD SHALL SERVE MORE THAN TWO
(2) CONSECUTIVE FULL TERMS. THEY ARE NOT TO BE EMPLOYEES OF THE
COUNTY AND SHALL CONSIST OF THREE (3) MEMBERS.
CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: November 28, 1984 ITEM NUMBER: 9.J.
SUBJECT: Work Session to Discuss the Proposed Legislative Package for
the 1985 Session
COUNTY ADMINISTRATOR'S COMMENTR:
SUMMARY OF INFORMATION
A work session has been established for tile Board and Legislative
Delegation on,Wednesday, November 28, 1984 at 5:00 p.m. at the
Brandermill Inn and Conference Center, 13550 Harbour Pointe Parkway.
Dinner will follow the discussion.
A draft of the proposed legislation is being prepared. We have been in
contact with some of the members of the Delegation and when this process
is complete, a proposed draft will be sent to the Board prior to the
work session.
ATTACHMENTS: YES 1'3
NO
Patron
DRAFT #3
November 21, 1984
1985 LEGISLATIVE PROGRAM
FOR CHESTERFIELD COUNTY
PRIORITY ITEMS
Support H.B. 911 (carry-over bill) providing that the Medicaid
Reimbursement Formula for eligible persons in local-government
operated nursing homes be the same as the one used for reim-
bursing state-owned geriatric institutions.
Rationale: The reimbursement formula adopted by the State
Health Department places the County's Nursing Home in the same
category as private, for-profit nursing homes resulting in a
substantial reduction in Federal and State reimbursement to
locally-operated nursing homes. Since locally operated nursing
homes typically care for the most needy in the same fashion as
State institutions, local nursing homes should be separately
classified from nursing homes operated as businesses.
Amend the applicable section of the Code to permit Chesterfield
County to be a member of both the Crater and Richmond
Regional Planning District Commissions. Also amend Section
15.1-1507(7)(c) to provide for compensation for the member of
the local governing body serving on the Crater Planning District
Commission.
Rationale: Because of Chesterfield's size and proximity to both
the Richmond and Crater Planning Districts, Chesterfield needs
to have a voice in both regional planning bodies. Chesterfield
supports regional cooperation, and that goal can best be served
by membership on both commissions.
e
Amend §33.1-75.1 to increase the ability of localities to
contribute up to 25% of general revenue sharing money not to
exceed $500,000 to be matched by Highway Department funds
provided that the total fund available from the Highway
Department state-wide shall not exceed $5,000,000.
Rationale: Under current law the County contri~
mum amount of local revenue sharing funds (15%,
matched by State Highway Department funds. }_
rapid growth of the County, current funding fo~
adequately fund County road needs. This proposal is the most
efficient mechanism to increase resources for roads and with a
cap on the maximum contribution, there could not be an exces-
sive drain on the Highway Fund. The cap on the total amount
available from the Highway Fund should eliminate the concerns of
the Highway Department over a run on limited highway funds.
e
Amend the Uniform Building Code to forbid the use of 50/50
(lead/tin) solder for the purpose of connecting water distribution
pipes.
Rationale: Chesterfield has identified an excessive amount of
lead in the water of new homes and schools constructed with
50/50 solder used in the connections for internal water lines.
After meeting with the State Health Department and the State
Board of Housing, both state agencies have agreed to study the
matter, however, there is no certainty if or when those agencies
would adopt regulations prohibiting 50/50 solder. The Building
Official recommends requiring by law, the use of 95% tin and 5%
antimony, a solution adopted by other states in the Southeast.
Amend the special legislation creating the Capital Region Airport
Commission to increase Chesterfield's voting representation from
three to four.
Rationale: The original state legislation creating the CRAC only
allocated three voting members to Chesterfield even though
Richmond and Henrico were allotted four voting members. When
Chesterfield joined the Commission, Richmond and Henrico agreed
to support increasing Chesterfield's voting membership to four
since all the local governments share equally any financial risk
arising from the Airport operations.
COMMUNITY DEVELOPMENT
e
Support adoption of state criteria for the allocation of industrial
revenue bonds that maximize economic development opportunities
for localities.
Rationale: The General Assembly's Bond Act Study Commission
is recommending that priority for allocating limited industrial
revenue bond authority be given to those localities with a
perceived high degree of fiscal stress and a high rate of
unemployment. Very low priority is given to rapidly growing
localities that provide the most attractive opportunities for
locating new commercial and industrial projects.
-2-
Remove the cap on local contributions to the State Highway
Department for local road projects.
Rationale: Section 33.1-75.3 of the Code of Virginia places a
fifty-five million dollar/five year ceiling on the amount of local
revenues from all sources that may be transferred to the VDH&T
for the purpose of constructing or improving local roads. If
localities are interested in contributing local dollars for highway
projects when state funding is inadequate, the VDH&T should
not be allowed to place artificial restrictions on the amount of
local money that is used for road projects. (Fairfax County
request)
Oppose any change in the common law riparian rights doctrine
which limits interbasin transfer of water resources without the
approval of all localities involved in the transfer.
Rationale: Each locality needs the ability to properly plan its
growth by being able to regulate the future use of its water
resources. Several study commissions have recommended that
the State Water Control Board be granted absolute authority to
regulate the transfer of water resources without any effective
way for affected localities to protect its water resources.
Expand the ability of the County to use of local revenue sharing
match money for primary roads as well as secondary roads.
Rationale: State law restricts the use of local revenue sharing
match money for secondary roads even though a large percentage
of Chesterfield automobile traffic daily uses such primary roads
as Chippenham Parkway, Route 1, Route 10, Route 60 and Route
360. The County needs the flexibility to use revenue sharing
funds on those important highways when conditions require
immediate improvements.
10.
FINANCE
Support an amendment to §4-22 to provide for the distribution of
ABC profits by Tayloe-Murphy population figures rather than
1980 census figures.
Rationale: Many cities receive an excessive distribution of ABC
profits because the census figures used to make the allocation
are not current. For example, Norfolk receives $1,000,000 per
year more in ABC allocation than they would receive if the State
used Tayloe-Murphy figures.
-3-
11.
12.
Amend the Virginia Procurement Act to allow localities to enter
into design-build contracts.
Rationale: Design-build contracts permit a purchaser to contract
with both the designer and builder of a building in a single
transaction. In certain circumstances that approach is more
efficient and less costly than separately contracting with an
architect and contractor. For example, the new Parker Field is
being built under a design-build concept. State agencies are
permitted the ability to use design-build contracts when
desirable and similar authority should be granted localities.
Support funding by the General Assembly for the Water and
Sewer Assistance Authority.
Rationale: Last year the General Assembly created the Water
and Sewer Assistance Authority to make iow interest loans to
local governments to make water and sewage treatment improve-
ments. The Authority, however, has not been adequately funded
and the General Assembly should increase the lending oppor-
tunities of the Authority so that the water quality of the State
will remain high.
13.
GENERAL GOVERNMENT
Amend §58-587.2 to clarify the fact that telephone surcharges for
911 emergency service can be used to pay operating costs
directly related to the 911 emergency service.
Rationale: Present law only specifically authorizes localities to
recover through a surcharge, maintenance and installation costs
for 911 emergency systems but is silent on the ability of
localities to recover operating costs. The current fifteen cent
surcharge in place in Richmond, Chesterfield and Henrico was
calculated to recover installation, maintenance and operating
expenses. The ambiguity in state law should be eliminated by
adding "operating" to the allowable expenses that may be
recovered through a surcharge.
14.
Amend §§15.1-155 and 15.1-137.2 to provide consistency in the
limits for local rewards.
Rationale: One section of the State Code allows local rewards in
an amount not to exceed $500 while a more recently adopted
provision grants authority for rewards in unlimited amounts.
The Commonwealth's Attorney has requested that the
inconsistency be resolved by eliminating the $500 limitation.
-4-
15.
Support local option for all forms of County government (or for
urban immune counties) to permit the appointment of school
board members by the governing body after holding a public
hearing and adoption of an ordinance.
Rationale: Under the traditional form of County government,
members of the School Board Selection Commission are appointed
by the Circuit Court and are responsible for appointing members
to the School Board. The only mechanism by which the Board of
Supervisors can currently appoint members to the School Board
is by holding a referendum to change the method of appointment
or by changing the form of government after holding a
referendum.
16.
Oppose any changes in the manner of involuntary commitments to
State hospitals unless the State funds any additional costs.
(HB 4)
Rationale: The proposed change in involuntary commitment
procedures would require substantially more staff time by local
Mental Health Services. If the State chooses to adopt this
expanded process for commitment, the State should fund all
increased costs.
17.
18.
Amend §36-98 of the Code to allow local governments to require
the installation of automatic sprinkler systems in any new
structure if the structure is more than 48 feet in height above
the lowest level of fire department vehicle access.
Rationale: Fire officials in Chesterfield are concerned that
present requirements will not afford the necessary protection in
the many multi-story buildings that are now being built in
Chesterfield. In the absence of very expensive fire suppression
vehicles, the only way to insure protection to the users of
multi-story buildings is by building in fire suppression
capabilities.
Add a section to the Code to make it a Class 4 felony for anyone
to maliciously burn or cause to be burned, anything capable of
producing smoke or toxic acids in a penal institution.
Rationale: The Commonwealth Attorney's interpretation of
existing law is that a building must be physically damaged before
a person is capable of violating the analogous section in the
Code. Even when charring does not occur, there are times
when smoke and gases are present which can be fatal to occu-
pants.
-5-
19.
Reserve for any County response to VACO legislative program.
(VACO program to be finalized November 12th)
-6-
Patron
A D D E N D U M November 27, 1984
1985 LEGISLATIVE PROGI~AM
e
COMMUNITY DEVELOPMENT
Amend §14.1-466 to permit local governments to create develop-
ment transportation districts.
Rationale: Localities need authority to establish transportation
districts, similar in concept to drainage districts, where develop-
ment would pay a pro-rata share of improvements needed for the
arterial and major collector road systems within that district.
When incremental development creates the need for an area-wide
road improvement, those projects which take advantage of the
improvement should pay a pro-rata share of the cost of the
improvement. Unless the parcels within the area using the
highway improvement supply a portion of the cost of the project,
the tax payer generally will be forced to subsidize growth.
Oppose legislative limitations on the use of local work forces.
(HB 880 Carry over bill)
Rationale: HB 880 would severely limit the County's discretion
to use County employees to perform public works projects such
as drainage improvements. The bill is anti-competitive and
would prevent local government work forces from efficiently
using its resources to keep local government costs low.
e
Support legislation to authorize localities to impose on developers
the cost of contiguous road improvements necessitated by the
development itself.
Rationale: Currently, high intensity commercial developments
are not obligated to improve contiguous roads or intersections
even when the development itself necessitates the need for the
improvements. Those improvements required by the development
must now be paid for from the County's secondary road fund
when the County had no real control over whether the project
would be built. Ultimately, improving adjacent roads and inter-
sections necessitated by development, reduces the County's
secondary road fund.
e
e
FINANCE
Support the position of VML/VACO to grant localities authority
to adopt a meals and lodging tax or support the extension of the
same taxing authority to urban immune counties that now exists
for cities.
Rationale: Urban counties are subject to the same fiscal pres-
sures as cities and provide the same number and type of
services. There no longer exists any distinction between the
types of local services that can be offered by a governing body
in either a city or immune county.
Support legislation which would distribute to localities a portion
of the rolling stock tax on railroads and interstate trucking
companies.
Rationale: The personal property value of railroad cars and
interstate trucks is currently assessed by the SCC and all
revenues are retained by the State Treasury. A legislative
sub-committee is considering distributing a portion of that income
to localities as is done by all other southeastern states based on
a formula that includes railroad and interstate highway mileage.
Oppose legislation that would mandate annual minimum salary
increases for teachers.
Rationale: Legislators from Tidewater have offered legislation
that would require localities to grant minimum annual salary
increases to teachers. This kind of legislation ignores the
varying fiscal needs of different localities and represents an
attempt by the General Assembly to usurp a traditional policy
decision that should be made by local elected officials.
e
GENERAL GOVERNMENT
Support legislation to extend police powers to the Director of the
Juvenile Detention Home.
Rationale: The Code very explicitly defines the duties of Super-
intendents of State Learning Centers for juveniles and grants
police powers to those superintendents. Directors of Detention
Centers lack such defined powers even though the Detention
Home is caring for the same type of violent juveniles.
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Amend the Code to require all trucks carrying trash or debris to
be covered at all times.
Rationale: Because of the large size of Chesterfield and the
relative Iow density, garbage collectors spend a considerable
amount of each day carrying their collections to County landfills.
In order to safely keep all trash and debris within the truck, all
garbage and trash trucks should be required to cover their
loads while traveling within the County.
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CHESTERFI ELD COUNTY
BOARD OF SUPERVISORS
AGENDA
k.
MEETING DATE:
November 28, 1984
ITEM NUMBER:
10.
SUBJECT: Adjournment
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Bo~should adjour 2:00 p.m. on ber 12, 1984
for zon~3~with the regu genda at 7:00 p-.~.
SIGNATURE:.
COUNTY ADMINISTRATOR