01-20-1958 MinutesVIRGINIA: At an adjourned meeting of the
Board of Supervisors of Chesterfield
County, held at the Courthouse on
January 30, ~958, at 7:30 p.m.
Present:
Mr. Irvin G.Horner, Chairman
Mr. R. J. Britton
Mr.H.K.Hagerman
Mr. Stanley R. Hague
Ab se nt:
~4r. H.T. Goyne
Mr. MarshallF.Driskill
Re: Termination of employment of Corde and Starke, Contractors
The Clerk' advised the Board that pursuant to resolution of the Board
adopted January 21, 1958, he mailed notices to Corde and Starke, J. Madison
Macon,Jr. ,.and Robert A. Cox, Jr., Receivers, and American Casualty Company
n Pemns lvania, of the Board's intent.ion to. ter.mi.na.te the.,empl_oy-L
of R~.adi g,~ .Y ......... ~ ,.,n~ the con%rac~ oe~ween ~ne uoun%y
ment 'of Cor~e an~ ~tarKe as.
and Corde and Stark~, date~ ~eo~emoer -u, ~.
Now, Therefore, On motion of Mr. R.J.Britton, seconded by Mr.H.K.
Hage rman,
Be it Resolved, That the Board of Supervisors, pursuant~t° Article 22
of the General Conditions of the Contract dated S~entember lO, 1957, between
said County and Corde and Starke to construct an uffice Building, hereby
terminates the employment of Corde and Starke as Contractors and the Board
hereby takes possession of the premises and of all materials, tools and
appliances %hereon as of February'3, 1958, and will finish the work by what-
ever method it may deem expedient.
This action is taken by the Board without prejudice to any other right
or remedy the Beard has againstsaid Corde and Starke.
Further R solved, That the Clerk is directed to mail copies of
Be i~ e ...... ~:-~- ---~- J~ and Ro~er~ A.Cox,Jr.
this resolution toCorde and. S.%ar~.e,__~..~_.U.~l~.~ '~,, ~'Readin~- Pennsylvani~
Receivers, and Trustees and American
Re: Acceptance of bid of Mottley Construction Comp. any. Incorporate. d. to_ -Complete Office BuildinE_
A exander W. Neal, Jr., Counsel for American Casualty Company of
Mr. 1 ....... u~ o~d to~ether with Robert A.
· Penns lvania, aopeare~ De,ore ~ ~u,~- , o .
R~ead,zng, ...... -Y*~n- E.Tucker Carlton, Architect, and presented a bid of
the Mot~ley Construction Company, Incorporated, to complete ~he Office
Building under the te~s and conditions of the original contract doc~ents,
d s eczfzcations and assume resQonsibility for %~ p~per perfo~ance
plus an P ' ' . ....... e~ th 8~ of $302.900.00. ~.
work inci~Ging work 1~ pzac~ ..... e _ _
of all the , m ~ Incor ora~ed~ was
tlfied that the Mo~%ley Construction Go p y, P
Clark cer ' ce t %he bid of
lowest responsible bidder and reco~ended %hat the Board ac p
the Mot%ley Const~ction Company, Incorporated.
Now, Therefore, On mo%ion of ~.Hagerm~, seconded by Mt. BritOn,
Be i% Resolved, that the bid of Mottley Construction Company4 Inco~orated,
%o complete said Office Buildi~ as per its bid proposal submitted for the
sum of $302,900.00 is accepted. The Chairm~ and Clerk of %his Board ~e
autho~zed to execute standard form of aKreement, approved by the Common-
wealth's Attorney, with ~ottley Co~ruction Comply, Incorporated, for the
const~ctiOn of this building.
Re; Contract with American Casualty Company of R_adinK, Pennsylvania__
Mr, Alexander W. Neal, Jr., representing American Casualty Company of
Reading, Pennsylvania, Surety under Performance Bond of I. Louis~ Corde
and Jefferson C.S~arke, to construct an Office Building for the County of
Chesterfield, pre§ented an agreement between the Board and American Casualty
m an of Reading Pennsylvania, dated February 3, 1958, releasing the
~O P~ Y .... '----~'~ ....... ~%F"%~sub iect to the terms of the Agreement
and ~endered the SureLT's draf~ in the ~oun% of ~,O76.19, being ~he '
difference between the bid of ~%ley Cons~ructi~ Company, Incorporated,
for %he completion of said Office Buildi~, and the contract bal~ce of
$296,823.81,in disc~rge of Surety's obligation under performance bond,
which agreement does not release the Su~y under ~he ~e~s of the labor
and ma%~l paten% bond.
Now, Therefore, on motion of ~r. Hagerm~ seconded by ~,~r.Britton,
Be it Resolved, ~t %he agreement in all respects is hereby app~ved and
the same having been approved by %he Co~onwealth's Attorney, the Chairman
and the Clerk of this Board are au%boOzed $o execute said ~reemen% on
behalf of the Board of Supervisors.
This day the Executive Secretary read ~ letter from Mr. Harry V. Easterly,
President of the Richmond Area Association for Retarded ~hildren, Inc., which
letter requested the Board to renew the lease for Camp Baker for a period
of four {4) years. Upon consideration whereof, and on motion of Mt. Hague,
seconded by Mr.Britton, it i,~ resolved that .tn ~mcordance with t~e contract
agreement dated }4arch 1. 1957, this Board renews the lease for Camp Baker
for a period of four (4) years, with the Richmond Area Association for
Retarded Children, Inc.
This day the County. Road Engineer in accordance with directions from this
Board made report in writing upon his examination of Kingsport Lane in the
Southaven Subdivision, in Manchester Magisterial District, which report
shows that in the opinion of the County Road Engineer it is expedient that
said road be established as a public road. Upon consideration Whereof, and
on motion of Mr. Britton, it is resolved that Kin~sport Lane, in Southaven
Subdivision, Manchester District, be: and the same is here.b~ established as
a public road.
And be it further re~olved that the Virginia Department of Highways be and
it hereby is 'requeste~to take into the Secondary System of Highways, Kingsport
Lane, from a point on Rt.653, .3& of a mile east of Rt.650, .15 of a mile
northwardly to a dead end. This road serves 3 houses.
And be it further resolved that the Board of Supervisors of '~hesterfield 8ount
guarantees a right of way of not less than 50 feet for this road.
This day the County Road Engineer in accordance with directions from~this
Board made report in writing upon his examination of Knollwood Drive, in
the subdivision or Bon Air Terrace,' Midlothian Magisterial District, which
report shows that in the opinion of the County Road Engineer it is expedientl
that said road be established as a public road. Upon consideration whe~ec
and on motion of Mr. Driskill, it is resolved that Knollwood Drive, in BonaAir
Terrace Subdivision, Midlothian District, be, and the same is hereby establish
ed as a public road. And be it further resolved thatthe Virginia Departmen
of Highways be and it hereby is requested to take into the ~econdary System
of Highways, Knollwood Drive, from a point on Knollwood Driv~ $1~ of a mile
northeast of Rt.675, .13 of a mile northeast of a turn-around. This road
serves 3 houses.
And be it further resolved, that the Board of Supervisors of Chesterfield
County guarantees a right of way of not less than 50 feet for this road.
A letter was read from Miss Ann Wills, District Home Demonstration Agent,
recommending the reappointment of Mrs. Anne Confer as Home Demonstration
Agent for Chesterfield County as of February 1, 1958, and stating that
~iss Jacqueline Gale, who is at present the acting Home Demonstration Agent:
will be mOved to another position in theState. Miss Gale's letter of
re§ignation was presented at this time. Upon consideration whereof, and
on motion of Mr. Hague, seconded byMr. Hagerman, it is resolved that this
change in the office of the Home Demonstration Agent be approved and a
letter written accepting the resignation of Miss Gale, andthanking her for
her services to this County.
This day the matter of Police Officer, L.C.Hamner, Jr., living in the City
of Colonial Heights and working in the County, came before the Board and it
was pointed out by County policy that Police Officers are required to live
in the County of Chesterfield. However, it was further pointed out that
Mr. Hamner had made numerous attempts tosecure adequate housing in the
Countyl Upon consideration whereof, and on motion of Mr. Hagerman, seconde~
by )~r.Britton, it is resolved an extension of time be granted to Mr. Hamner
for moving into the County of Chesterfield, sm~h extension toend August l,
~958.
On m~ion of Mr.Hagerman, seconded by Mt. Hague, it is resolved that the
Executive Secretary and the County. Engineer represent She Oounty in discussiio~
with the Regional Planning Commissmon on house numbers.
Whereas, the 1956-'57 audit of theCounty has not been completed, and said
audit mu~t be available before School Bonds are sold, and it is necessary
to hame approval of this Board in order' for the School Board to contract with
architects and furniture suppliers since no funds are included in the current
school budget for such expenditure.
Now, Therefore, Be it Resolved, on motion of ~r Britton, seconded by Mr.
Hague, that this Board appropriate to the Construction Fund {19c) of the
School Board, sufficient funds to pay for architectural services and furnitur,
supplies for the-new schools, not to exceed $25,000.00, it being understood
that when the $4,500,000.O0 School Bonds, approved Octover 23, 1957, are
sold, the money appropriated by the Board of Supervisors under this resolutio~
will be taken from proceeds of sale and paid into the General Fund of the
County. The Board agrees to amend the School Budget and author~es such
transfers as are needed in the current school budget to make effective
Dhis resolution.
On motionof Mt.Hague, seconded by ~ir.Hagerman, it is~ resolved that the County
Engineer be authorized to have a lest made on the water supply at the GourthoUse
On motion of }4r.Britton, seconded by }4r. Hague, it is resolved that the County
Engineer be authorized to purchase a mechanical tamping machine.
On motion of Mr. Hagerman, seconded by Mr. Hagma, it is resolved that the County
Engineer be requeste~ to investigate a request from the Bon Air Fife'Department
to install a siren on the top of the new water tank in Bon Air.
On motion of ~4r. Britton, seconded by ~r.tiagerman, it is resolv&d that the
request of RIr.Sidney B.Frank to change the name of Cimarron Drive in Cherokee
Estates to Granite Hall Avenue be approved.
And be it further resolved, that the Clerk of the Circuit Gour~ be and he hereb)
i~~ requested to note the street name change on the r~spective plats.
~ motxon of lqr.Britton, seconded by Mr. Hagerman, it is resolved that the'
O' ' ' m O1 installation of fi.re
budget be amended to appropria, t.e~$1~O~O%~OtO:.O~st~eIrte~y 7r~&quested to transfer
h ~rants, and the Treasurer or ~ne ~ y
SfO,OO0.OO from the unappropriated surplus to item 7-~O1.
On'motion of ~4r. Britton, seconded by ~4r. Hague, it is resolved that street
lights requested in Woodstock and at the intersection of Petersburg and Wes~
Streets be referred to the Street Light Committee.
On'motiom of Nr. Britton, seconded by Mr. Hague, it is resolved that the request
of'Mr.Chas. W. Matze, Riverview Drive, for a variance to allc~ the construction
of'a home 15 feet from the side line on Lot 1,Block B, in Windsorview, be,
and the same is hereby approved.
On'motion of Mr. Britton, seconded by Mr. Hagerman, it is resolved that ~4r.
Ir%in G.Horner, be, and he hereby is appointed as the Board's representative
to~ the Planning Commission.
Th~ Executive Secretary cited the fact that the Rural Road schedule must be
~u.~mitted in the very near future.
A letter was read from the Department of Agriculture citing theiract that
95~ of all scales tek, ted~ in Chesterfield County were accurate and approved On
th~ first test.
On]motion, themeeting is adjourned until 10:O0 a.m. February 1~, 1958.
Secretary