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03-13-1945 MinutesVIRGINIA: At a meeting of the Board cf Supervisors of Chesterfield County, held at the Courthouse on March 13, 1945, at 10:00 o'clock ~.M. Pre sent: H. L. Chalkley, Chairman H. T. Goyne J.G Hening ~. '~ Homer T. D. Watkins Absent: P. 9~. Covington The minuses of the last meeting having been read, are approved. "Salar.i.e~, %~lo~ance~, e$~. Paid by the Execut%ve SsQretary from the Ceneral Co Horace L. Chalkley James G. Hening W. A. Homer Harold T. Goyne P. W. Covington T. D.Watkins GeO. W. Moore, Jr. M. A. Cogbill Walter N. Perdue A. L. Smith W, H. Caldwell P~ Rixey Jones Auline Barrett Wills Evelyn Daughtrey Mrs. Lucy B.Croth J. C. W. Smith I. E. Boy,man R. ~,. Eoch E. P. Gill G. M. Johnson C. ,. Cunni~gham ~i. N. Terreli D. W. Murphey U.B.Pucke tt R.E.Feebeck C.R. Jackson Joseph Darling C. K. Jolly W. L. FlYnn S. B. Hirshberg ( Paid to ~(rs. Nellie G. H~rshberg & Alfred Lawrehce Hirshberg) , F~,nd :" Salary and mileage - Supv. $27.~8~ " " " " " " " " " " " " 28 .. 58 " " " " 29.:L3 " " " " 29.!~8 ' Salary and maintenance of office 506.'~7~ Commonwealth' s ~ttorney 245.1~3 Clerk, Circuit Court : ,iithholding Tax 82 Forest Fire ~,%rden Withholding Tax 136 .)O- Executive Secretary Withholding Tax 281. Co. ~gri. Agent Withholding Tax 155. County SSenographer Withholding Tax 128 Home Dem.~gent Withhc ldi ng Tax 56. Work in office of Home Dem. Agt. 25.)0 793. Treasurer Chief cf Police ~ithholding Tax Mileage andTel. Allow. Investigator Withholding Tax Mileage and Tel. Allow. Inv e s t i gat or ~,,ithholdir~ Tax Mileaee and Tel. Allow. Police Officer ,,ithholding Tax Mil6a~:e and Tel. Allow. Police Officer %,ithholdihg Tax Tel. allow. Police Officer %,ithholding Tax Mii~ag~ and Tel. Police Officer Wit¥2~¢lding Tax Mileage and Tel. ~llow. Police 0ff~cer Withholding Tax Mileage and Tel. Allow. Police Officer ,,ithholding Tax Police Officer Withholding Tax Mileage and Tel. Allow. Dispatcher Dispatcher Withholding Tax Dispatcher .ithholding Tax Police Officer %,ithholding Tax Dispatcher Withholding Tax $83.33 1.00 150 · 00 13.10 51,80 15s.5e- 3.00 15o.oo _21.5 0 70'00 13.20 50.0C .1~ ~ , 49.~0 240.00 32,60.._ 207.40 76.61 284.0 ~so2O~- 3,70 176.30 96.95 273.2 i80~00 ....... 3.70 98,62 274.9 7.30 97.~0 200 80'joO 1.00 7~.oo .... 3.00 82. ~o;'oo- 24.00 '"1~'6.oo 95.~0 2~1. 7.30 98.1~ 160.00 7.~0 96,~8 249. 1,00 79~ 3.10 100.89 257,' 137.50 19.00 118.~ liO.co 13.20 96ot 13.20 96.~ 62.50 3.30 "Salaries, ~l.lo~;'an.c_es. etc. Paid b.v the Executive oec~'etary from the General Co. R. M. Eike R. N. Winfree Caroline C. Wilson Ethel S. Wheatley 0. B. Gates B. J. Banks George Baskerville Willie Smith R. F. Jones Work on map and ~ssessing Board Withholdi~ Tax As se s sot Work on Land Use Withholding Tax V,'ork on Land Use Map Withholding Tax She ri fi' Jar, l tor ?~ithholding Tax Truck driver's helper ~,ithholding Tax Truck driver With~oldi~ Tax Co. ~ri. Agent (Col.) Wi th~olding Tax $202.00 23.90 100.O0 19.90 16.50 82.50 1.CO 80.00 1.00 85.o~" ~.~0 65.00 .50 "Routine Standard Claims Paid by_..~he Exec. Sec':,'. from the General C9. Fund:" Mrs. Theo T. Cogbill, P.M. Dr. J. B.Fisher The CAP Tel. Company Virginia Electric & Power Co. S. W. Ellison Dr. J. E. Loving Truby Motor Company Truby Motor Company Travis & Bro. Carwile's Sunoco S~a~ion Virginia Electric & Power Co. Virginia Electric & PSwer Co. R.B.Augustine Ins. ~gency, Inc. P. L. Travis Dr. P. L. Hill Dr. C. W.~Lynn D.~. Hawkins,J.P. R. Bryant, VirginiaElectric & Power Co. "Claims Authorized b~ the Executi Virginia Stationery Co. Richmond Office Supply Co. Southern Railway Supply Co. Virginia Key and Lock Co. Richmond 0ffi ce Supply Go.Inc. Virginia Stationery Co. Gordon Metal Company N.B.Goodwyn & Sons Buildin4E. s Equipment & Supply Corp. Stanps for Treas. Office Lunacy commission over -oodrow Clark Local and toll service Feb.l-Feb.~8 Streot lighting in County-Jan.1940 Ice for December & January Lunacy commlssion-Thcmes A. Mayberry Oas, oil and r.~psirs-Co. ~ruck Oas. oil and repair~-Co, car #l Fuel oil-Conserv'~tion Office Gasoline -County car Current u~ed C.H.,Welfare, health Dept. and Conservation Office Current used Bellewood ~4anor water syst em ~nsurance on 1940 Chevrolet truck ~£ Fuel oil-Camp Baker-800 gallons Lunacy co.,~tssion--alter L. Meredith $15.03 5.00 210.6~ 390.84 11.25 5.00 20.95 14.16- 15.45 15.9~' 82.0~ 4.72~ 66.92" 72.00' 5.00' 3.00~ Coroner services-E. G.ttuggins,Mr~. Helena Elinor Sargent 10'00~ Street lighting for ~'eb~.usry, 1945 390.84~I1 ve Secre~ar.¥ from the General Count.v F?~nd-" SuPplies for Electoral Board '.~18.00. County Forms D-65 ~-~ 3.14 Two emery wheels-Fire truck 5.40 Two .570 Yale door stops repacked 5.50 Garnishmeht forums and Cash Book sheets 93.50 Mime ograph pap er ~0.00 5 sheets steel and galv. angle 16.63' Gasoline for County truck 6.45' Drinking cups, paper towels, etc. 90.25~ nd:" 178.10-~ 45.00 80.10 108.50' 204.39 81.50' 79.00 83.90 64.50 $6~i65.~5 ,443.84 .. $276.87 "Miscellaneous C. laims Paid by the Executive Secretary from the Ge,neral Co. Fiend:" / Co.' of Ches{'erfield ~.s. °uit of H.~.Gilltam,Atty. Joseph T. Marsh et al $38.14~ ' 12.80[ State Forester of Va. Forest firs control services 4.00I Virginia Electric & Power Co. Current used W~odstockwater system 68..7~ Richmond Rubber Co.Inc. Firs extinguishers 7.~q' Broaddus & Lucas, 1 vibrator John T. ¥,illard, Sst. Co. of Chesterfield Vs.Wm. Giies, et als 3.00 H.B. Gilltam, Atty. H.A.Hawkins & Co. R. D. Moore A. L. Smith John T~ Willard, SSt. H.B.Gilliam,A%tY. A. M. Toler & Company Mamte Jackson Burroughs Adding Machine Co. Co. of Chesterfield Vs.Egbert A. Bryant, et als 31.41 To putting new gasket in heating, lines, pecking valves and work on grates at C.H. 27.7-~ Coal for Courthouse 135.8( Work on fire truck by James Porter 22.~.~ Co. of Chesterfield Vs. Receiver of ~he Tax Title Company of Richmond 1.5( Comm. of Va. and Co. of Chesterfield Vs. Heirs of Lucy J.Rudd and suit of Roberta L. Colliers' Heirs 53.8, Audit of Chesterfield County 750.0. Cleaning at Courthouse 3.0, S~rvice contract on adding machines 28.8~ '.~Mi$ce.~aneous Claims Paid b2 the Executive ~ec~etary from the Gsn~ral Co. F;Ind:". State Department of Health H.B.Gilliam, Atty. Thalhimer Brothers J.B.Watkins, Jr. Capt. Company ~21,V.R.M. Co. ~2£1,V.R.M. Mamie Jackson Mechanics & Merchants Bank 9~alter N. Perdue, Clerk Dental Clinics White $500.00 Colored 50~.00 $1,00( Co. of Chesterfield Vs. Geo. E. Dennis 1~ Supplies for Minute Men (Co.~21) 1( Seventy-five wooden Victory trainer rifles 7~ ~orty-five ~oo~en Victory trainer rifles 4~ Cleaning et Courthouse 1 ~ithholding tax paid from salaries of County employees forFebruary,1945 307 Entries on 800 pagez of books labeled "Induction and Discharge Records World ~ar 2" 40 "Claims Paid from the Do~ Tax unGo A. J. Horner Treasurer of Va. Adolph Prochazka, Jr. Game Warden-Mileage and salary Dog license tags and receipt books Two owl heads and two hawk heads $100. 166. 2. "Claims. Paid from the Ettrick S~n. D~st. 0peratin~ ~)nnd:" Miss Grace B. POnd ' ~istrict Clerk B.W.~alton Janitor Municipal Bldg. Virginia Electrics& Power ~o. City Water -orks, Petersburg Chas. H.Eanes Petersburg Auto Parts,Co.lnc. Howard Eanes H.~. Hawkins & Co. Delta 0il Company The C&P Tel. Company N.B.Goodwyn & Sons M. M. Pond Current used Ettrick water pump ~ater used during January, 1945 Reading meters Oasoline-~'ire Dept. Insurance on fire truck To making water connections on hoisseau St. for Va. State College ~uel oil for Municipal Bldg. Local service ~an.28 thru Feb.27,1945 2" oak lumber ~hrnishing and putting in man hole and raising second ~n hole cover on Light ~treet $40.00 7.50 36.72 198.08 13.45, ~.27' 53.38, 31.40, ~6.00, 6.25, 80.00 "C3_a~ms Allo~d b~ the Board from the Dog Tax Fund:" J. L. Rransford Chickens killed by dogs ¥6.40' GRAND TOTAL ..................... $11.~14.31 This day, Mr. J.~,m. Dance,Treasurer,submitted to the Board his report of expenses incurred in ~he operation and maintenance of his office for the month of February, 1945, in the amount of $1190.84, of which the County has paid $793.89, the re~ind. to be paid by thr State, and the Boa~'~ approving the same, the report is filed. This day, Mr. Geo. ~ Moor~, Jr., Cozznissioner of Revenue, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of ~ebrua~y, 1945, showin~ a total of ~760.00, of which the County had paid two-thirds or $506.67, the ren~inder to be paid by the State, and the Boa ~pproving the report, the same is filed. This day, Mr. M.A.Cogbill, Commonwealth's Attorney, submdtted to the Board his report of expenses incurred in the operation and maintenance cf his office for the month of February, 1945, in the amount of $491.66, of which the County has paid one-half or $245.83, the remainder to be paid by theState, and the Board approving the same, the report is filed. This day, Mr. 0. B. Gates, ~heriff, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of January, 1945, in the amount of $613.15, of which the County pays one-third or $20~.39, the remainder to be paid by the State, and the Board approving the same, the repor is filed. Reports from the following offices were submitted and filed: Trial Justice, Police Department, Home Demonstration Agent, ~ricultural Agents, Eea~th Departme~ .00' 19" 00,- ,00~ 30~ o~, $3042.51 52~ 00, $268.~2 611.71 ~r ~d Welfare Department, and Executive Secretary. Report of miscellaneous collections received by the Executive Secretary and turned over to the Treasurer far the month of February, 1945, was read as follows: Division of Eotor Vehicles P. Rixey Jones Division of Motor Vehicles Board of Public Welfare Itealth Dept. Cash Gas tax refund Telegram to New London, Conn. Gas tax refund Telephone bill for Feb. 19A5 Office rent for February, 1945 Long distance calls $13.75 1.06 12. 85 Ge 4.00 AO.O0 2.99 $74.65 and the report is filed. The Executive Secretary read a report from the Forest Fire Warden, Mr. A. L.Smith, on activities for the month of February, which report is received and filed. This day Mr. P. Rixey Jones, County Farm Agent, presented to the Board Mrs. N~ncy Fallen, whom he stated had been employed as Home Demonstration ~gent for Chesterfield County, and who will assume her duties April 15th. This day the matter of the addition to the ~ricultural Building was discussed and some members of the Board felt that the proposed arrangement of building out into the Fair Ground was not desirable and suggested that the addition be placed on the west end of the present building. On motion of j.G. Hening, it is resolved that the Executive Secretary be and he hereby is instructed to put the addition on the west end of the present building. On this matter Mr. W. A. Homer voted "No" and asked~that his vote be so recorded. This day, Mr. H. T.GoYne, called attention of the Bomrd to a latter he had previou: mailed to each member of the Board of Supervisors concerning t~e establishment of a cannery or canne~les in Chesterfield County, in which he stated he wished the Board would consider the establishment of the same in the areas where their servic, would be most needed, suggesting that in his mind the order of priority would be, first, Matoaca, second, Manchester, and Third, Bermuda District. Upon consideration whereof, and on motion of H. T.Goyne, it is resolved that the matter of a cannery or canneries a~ain be referred to the County School Board requesting them to construct and oper~t~ the same at the location or locations bee suited for this activity. This motion di~ not receive a second. This day Mr. W. A. Hornet, stated to the Board that he had recently had certain discussions with officials of the Extension Division of the Virginia Polytechnic Institute, who stated that they were interested in furnishing supervision for the operation of a cannery in Chesterfield County under the direction of the Agricultu .~gent and Rome Demonstration Agent.~ Upon consideration whereof, and on motion cf ,~. a. Horner, it is resolved that this Board procee~ to est~blish and build a cannery at Chesterfield Courthouse at such site as may be hereafter selected, provided, however, that this resolution shall not be effective unless an until the Extension Division of the Virginia Polytechnic Institute shall afftrmati indicat~ its intention to participate in the operation of such a cannery and to the satisfaction of this Board. This day, Mr. Ct W. Smith, Chief of Police, of Chesterfield County, stated that t~ Department of State Police w~ converting their radio system to frequency modulat~ sets and therefore in the very near future the sets now used by our Police Depart~ would not be suitable to work with the State Police Department, therefore some different arrangements must ~e made and suggested that sufficient money be appropriated to establish a Precinct transmitter at Chesterfield Courthouse and receiver transmitter sets for the Police cars, mmking a two-way radio set for the Police Department. Upon consideration whereof, and on motion of H. T. Goyn, it is resolved that the Executive Secretary be and he hereby is instructed to purchase the necessary equipment for a Precinct transmitter and receiver sets for Police cars for a sum not to exceed $6500.00. And be it further resolved that the sum of $6500.00 be and it hereby is appropriated from the unappropriated surplus of the General Fund for this purpose This day Mr. E. S. H.Greene, SuPt. of ~chools, appeared before the Board cf Supervisors requesting permission to asa the fence that formerly surrounded the Chesterfield County jail, for school purposes. Upon consideration whereof and on motion of W.a. Homer, it is r~solved that this fence be turned o~er to M~. E.S.H.Gre~ne, SuPt. of Schools, for use at the Midlothian School. day a letter was read by the Executive Secretary from Miss Nancy Tyree, for~ This Demonstration Agent, of Chesterfield County, st~tir~g her appreciation of th~ Home offer to return to Chesterfield County, but stating that that she had definitely completed her arrangements with the Farm La~o~~ Program and would romain in this work , which letter was received and filed. neral Fund ~s al d vely Le ~d ~ent This day thc Executive S~cretary r~sd a report from the Vil~ginia Forest Service concerning the numbe~~ of fires for the year 1944, which letter is received fi le d. This day the Executive Secretary called the Board's attention to the fact that a check had been issu~d to the l~te S. B. Hirshberg in the amount of ~49.90, and requested that tbs ch~ck be cancelled and ~ check in lik~ amount dz~awn payable to ~rs. Eellte G. Hirshber~' and Alfrod Lav~.enc~~ ~'tirshberg. Upon considerati~n ¥.'hereof, and on motion of J. G. Hening, it is resolved that the Treasurer be ~-~nd he hereby is requested to cancel check made payable to S. B. Hirshbe~g and ~ake a check in like amount to Ers. Nellie G. Hirshbe~'g and Alfred Lawrence hirshbe~-g. T~is day the ~zecuti~s ~ecretary called the attention of the Board to the fact that the~'e was set up in the budget for 1944-'45 the sum of $1000.C0 for the Poli~ Benevolent Association and requested permission to pay this to the Police Benmevolent Association. URon consideration whereof, and on m~tion of J. G. Heniz~g, it is resolved that the Treasurer be and he hereby is requested to pay the sum of $1000.00 now set up in the h~ud~et for the year 1944-'45 be paid to the Police Benevolent Association. T~is day the Executive Secretary read a letter from Wm. J. Keller Company r~lative to lithograph maps made by them. Upon consideration whereof, and on motion of J. G. H~ning, the letter is received and filed. The Executive Secretary read a letter from ~r. J.A. Anderson, Commissioner of the Virginia Department of Highways, and the letter is received and filed. This day a letter from the Children's Home Society was read by the Executive Secretary requestin~ a donatio:~ from the Board of Supervisors, and on motion of J. G. Honing, the letter is received and filed. This day the Executive Secretary read a letter from Nr. H.T.Goyne, SuPervisor, Bermuda District, relative to the condition of the crossing on Rt. ~619 and the Atlantic Coast Lihe Ry. at Port Walthall, stating that he had numerous complaints on the condition of this crossing, urging that some effort be made to have the crossing improved. Upon consideration whereof, and on motion of ~. A. Horner~ it is resolvem that a copy of this letter be forwarded to the Virginia Department of Highways for ~ction. This day the Executive Secretary submitted a report from the Vireimia Department of Highways of funds allocated for secondary roads in the State ~y~stem, and on motion of J. G. t~ening, the ~.eport is received and filed. This day the matter of the distribution of funds for the Secondary Highways Syste~ of the State was considered by the Board who felt that since it had been a number of years since this metho~ of distribution had been planned that some action should be taken. ~pon consideration whereof, and on motion of W. a. Horner, it is resolved that the Commonwealth's Attorney be and he hereby is requested to draft a request to be submitted to our Legislators looking toward the revision of the method of distribution of funds to the Secondary Highway System throughout the State of Virginia. This day Mr.H.T. Goyne roported that a ~ommittee of which he had been a consisting of Mr. P. ~ Covington and himself, to investigate a request from the Ettrick Citizens' ~eague for the appointment of additional members to the Water *ommittee of the Ettrick Sanitary District and stated that Mr. Covington had called him and informed him that it would be impossible to attend the Board meeting and requested tha~ he submit to the Board of S~pervisors from the Committ a recommendation that the request xxx of the Ettrick C~tizens' League be complied with. On motion of Mr. H. T.Goyne, it is resolved that the request of Mr. P. W. Coving~ as to the appointment of five new' members to the ~eter Committee of the Ettrick Sanitary District be approved, namely: R.E.Vaughn, T. J. Floyd, W. ~. Wade, W. J. Sullivan and J.E. Stone. And be it further resolved that the entire Water Committee of ten be requested t appear before the Board of Supervisors and submit a plan of the future operations of the said Ettrick Sanitary DisZrict. This day the Budget Gommtttee submitted to the Board of Supervisors the budget for 1945-'~6 as proposed by them, inclusive of the ,~elfare Budget and the budget · ~ ~ e it Upon consideration whereof, and on motion of ~. A. Ho.rn r, for Ochools. the budget ~e presented be tentatively adopted, and th~ is resolved that aoril 17, 1945, at 10:00 o'clock a.m. be set as the day and time for the final adoption of same. This aay the Treasurer called the Board's attention to the fact that an Ordinanc~ adopted on February 8, 19~4, relieving the men and women in the armed services ~e on of fines and penalties on taxes assessed against them ha~ expired as of July l, 1944, and asking whether or not the Board wished to extend this Ordinance. Upon consideration whereof, and on motion of ~. A. Horner, it is resolved that the Ordinance as passed on February 8, 1944, relieving men and women in t~e armed services of fine~ and penalties on taxes assessed against them, be, ~nd it hereby is in full force and effect for a period of one ~ear, effective JNly l, 1944. Ordered that the meeting be now adjourned until lC:00 a.m. April 17, 1946. E~e-cutive Sec~e'~ ry