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08-14-1945 MinutesPre se nt: H. L.Chalkley, Chairman H. T. Goyne W. A. Homer P. W. Covington T. D. Watkins VIRGINIA: At a meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on A~gust 14, 1945, at 10:00 a.m. ~hsentL J. G. Hening Horace Cha lkley James G. Hening W. A. Horner Harold T. Goyne P. W. Covington T. D. Watkins J.¥~m. Dance Geo. W. Moore, Jr. M.A. Co,bi 11 Walter . Perdue The minutes °f the last meeting having~been read' are appr°ved' ~ "Salaries. Allowances, etc. Paid b~ the Executive Secretary from the Gen.Co. nd:" Supe rvi sor $29.28 W. H. Caldwell Auline Barrett ~ills Nancy Fallen P. Rixey Jones B. J.Banks George Baskervi lie Willie Smith R. ~. Jones C. W.Smith I. ~. Bo%Ean R.W.Koch E.P.Gill G.M. Johnson C .~,. Cunningham H.N.Terrell D.,. Mur phey U.B.Pucke tt Treasurer Commissioner of Revenue Commonwealth' s Attorney Clerk, Circuit Court Withholding Tax Executive Secretary ~,ithholding Tax County Stenographer Wit hholding Tax Home Dem. Agent Withholding Tex Trave ling Expenses Co. Agri. Agent Withholding Tax Janitor ~,ithholding Tax Truck driver's helper Withholding Truck driver Withholding Tax Co. Agri. Agent (Col.) Withholding Tax Chief of Police Withholding Tax Mileage and Tel. Inve stigato r Withhold ing Tax Milea~e and Tel. Inve sti gator Withholding Tax Mileage andTel. Police Officer Withholding Tax Mileage and Tel. Police 0ffieer Withh o Id lng Tax elephone olice Officer Withholding Tax Mileage and Tel. Salary -Police Officer Withholding Tax Mileage and Tel. Police Officer Withhold lng Tax Mileage and ~el. Police 0Slicer Withholding Tax $83.33 1.00 51.80 150.00 21.50 85.0o 1.10 83.90 20.00 158,58' 3.00 ~ 9Z.50 1.50 90.00 1.20 95.00 1.30 65' o6 .50 240.00 32.60 207~'40" 80.82 '180.00 5.?0 "176" ~0 96.95 180.00 3.70 i76.30 98.62 160.00' 7.30 152.?0 97.70 80.00 1.00 79.00 3.99 24.00 1~.00 ?.30 152.7'6 98.16 160.00 3.10 156.90 96.38 80.00 1.00 28.58 28.68 28.38 29.13 29.58 996.42 585.33 245.83 82.33 281.53 128.50 103.90 155.58 91.00 88.80 93.70 64.50 288.22 2?3.25 274.92 250.40 82.99 2~1.80 250.86 253.28 79.00 R.E.Feeback Police 0f~'icer ~16 0.00 Withholding Tax 3.10 156.90 Mileage and Tel. Allow. 1C0.89 $257.79 C .R .Jackson Di spat char 137.50 9, ithholding Tax 19.00 118.50 Joseph Darling Dispatcher. I1'0' 00 Withholding Tax 13.20 96.80 E. T. Smit~ Dispat char fl0.00 Withholding Tax 1.70 108.30 W. h. Flynn Police Officer ..... 62.50' ~,ithholding Tax 3.30 59.20 0.B.Gate s Sheriff 173.37~ "Routine Standard Claims Paid by the F~xe...C,. Sec.'y..fr. om the General Co. ~%nd:" City Collector Va. Electric & Power Co. Henric o County S.W.Ellison Dr. J. G. Loving Truby Motor Company Truby Motor Company Truby Motor Company Dr. J. Bolling Jones Dr. John M. Williams Cost of fire ~ept. responding to fire on Forest Hill Ave.,C?~sterfield County on July 28-Property owned by Va. Dept. of Public ~;elfa re treet lighting for July, 1945 card of 9hest~rfield prisoners confined in Henrico County Jail for May, 1945 Ice f~r June, 1945 Lunacy commtssion-Woodrow N. Palmore Gas and oil- County car Washing and cleaning fire truck, installing two extinguishers Cas, oil and repairs-Co, trash truck Lunacy commission-Mss. Sarah Calder Nathan ~. White, J.P. " " " " " R.B.Augustine Ins. ~ency, Inc. Premium on insurance policy on Chevrolet trash truck J.Bagby ~,omble ~cting coroner - BermardLee Sandford Dr. L. H. Apperson Lunacy com~ission-Lewis 0. Stone, and ~,oodrow W. Palmore ~tate Forester of Virginia Dr. Walter L. Barnes, Coroner The C&P Tel. Oompany Treas. a.C.L.RR. Compauy A.L. Lindsey, J.P. Town of Colonial Heights Virginia Electric & Power Co. Virginia Electric & Power Co. Henrico County $275.00 390.84 104.30 10.75 5.00 24.83 11.25 2~.44 5.00 5.00 3.00 55.49 5.00 10.00 15.65 5.00 Fire control se~ice Viewing body of Haney Lafoon, Ettrick,Va. Local and toll service July 1 thru July 31, 1945 Lease of depot space for June and July, 1945 10.00 Acting coroner in case of James D. Thweatt, W.W.Hopson,Bessie MAy Nimmo, Rosa DOBSOn, and Willard ~ames Mo rsh 15.00 ire p~otec~i~n .A~i~, .M~y and June,1945 150.00 urr~n~ usea ~ea£~n Dept., Welfare, C.H. and ~onserVationOffice 44.20 Current used Bellewood NLanor water system 5.00 Board of prisoners confined in Henrico County Jail for June, 1945 84.80 313.38 "Claims Authorimed by the Executive Secretary from General County Fund:" Remington Rand. Inc. MOore s Brick Cottages Richmond Office Supply Co. N.B.Goodwyn & Sons Richmond Office Supply Co, Richmond Office Supply Co. 100 rolls adding machine paper ~ Meals served may 23, 1945, presentation of tam map to County Office Supplies - miscellaneous Gas, oil and cleaning supplies Virginia E.&P, Co. Easement forms for Clerk's Office Office supplies $8.A0 23.05 15.85 28.51 7.72 ~ir Reduction Sales Co, H. B. Gilliam, Atty. Sgt. City of Richmond Sgt. 0ity of Petersburg Sgt. City of Richmond H.B.Gilliam, Atty. -Claims Paid from the General County Fund - Miscellaneous" Demurrage on cylinders $1.20 Commission on collection of delinquent taxes 108.65 Comm. of Va. and Co. of Chesterfield Vs. E.A.Belcher, et al .50 Comm. of Va. and Co. of Chesterfield Vs. Emmett ~lam, et als 1.50 Comm. of Va. and Co. of Chesterfield Vs.J*hn Cheatham's Heirs, et als .50 Commissions on collection of delinquent taxes 27.47 $5,887.?: $1576.93 $12'3.s6 "Miscellaneous Claims from ~he. Gene..ral ¢ou~~~ Sgt. City of Richmond Comm. of Va. and ~terfield Vs. Heirs of A~derson & Maria Hawkins $~..00 William Giles, et als 3.00 D.S.Kyle Carwile's Sunoco Service D. Mo ore Robins Sgt. City of ~ewport News Tomahawk Filling Station Sgt. City of Richmond George Baskerville Willie Smith 01d Dominion Iron & Steel Corp. Sgt. City of Petersburg Virginia Machinery & Well Co. Mechanics & Merchants Robert Bryant, et als ¥,illiam 'Giles, et als .5O 1.5o $ ?. Work on CoUnty car 31. Gasoline for County car 18 tons Olga Stoker coal 165. Work on Agricultural Building 158. Comm. of Va. and Co. of Chesterfield Vs. William Giles, et als 2. Gas, oil for fire truck 21. Comm. of Va. and ~o. of Chesterfield Vs. Emmett Elam, et als 1. Hauling lumber from McGuire Hospital for work at Bellewood Manor 4. Hauling lumber from McGuire Hospital 6. One metal tank for Bellewood Manor 26¢ Additional notice of Commissioner's hearing in case of Emlaett Elas~, et als 50 H10890 Meter pieces with nut and washer for 5/S x 1/2 Hershey meter 1/2" conmection Withholding tax paid from salaries of County employees for July, 1945 _2 "Claims Paid from Dog Tax Fund:" E.J.Gorman Gam~ ~,ardem A. J. Horner Game Warden Mason 6osby Mechanics & Merchants Bank Salary - $40.00 Mileage- 60.00 Salary ~ Withholding Tax 18.10 156.90 Mileage 60.00 4 ha~ heads, 3 crow heads ~tt~holding tax paid from salary of mame Warden for July, 1945 "Claims Paid from Ettrick San. District 0per@tin~ ~nd:_" Miss Grace B. Pond B. W.Walton Chas. R.Eanes City Water Works Virginia Electric & Power Co~ District Clerk Janitor Municipal Bldg. Reading meters -2?B meters ~ 0cts. Water used during June-meter and hydrant rent Current used Rttrick water pump - , Ettrick Town Ball .56 "Claims Allowed by the Board from the..Dog Tax Fundi" T.~. Stafford Harvey G. Wilson F.K.Mooring F.K.Mooring B.H.Pemberton Mrs. N.B.Dlxon Mrs. James Singleton Ralph ~. %~ray AleX Belcher 6 sheet and 4 lambs 8 Barred Rocks killed by dogs 37 chickens killed ~Y d~gs 17 ' " 14 " ~ " 50 " and l0 ducks 19 Rhode Island P~eds killed by dogs 5 crow heads - i hawk head 87 New I tam, shire Reds $i°°'1° 216.~0 $40.00 7.50 13.90 1~8.94 $6o.oo 1.60 51.8o i 27.20 14.00 46.00 19.68 GRAND TOTAL ........ ....$9,517.02 This day, Mr.~.Wm. Dance, Treasurer, submitted to the Board report of expenses incurred in the operation and m~intenance of his office for the month of July, 1945, in the amount of $1494.63, of which the County has paid two-thirds or $996.42, the remainde~ to be paid by the State, and the Board approving the same, the report is filed. >0 ~0 ~0 75 $6 )0 75 00 ~00 ~75 .39 6.90 _$1047. ~0 $337 $2B7.70 ;256.3~ This day, Mr. Geo. W. Moore, Sr., Commissioner of Revenue, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of July, 1945, showing a total of $8?5.00, of which the Cottuty has paid two-thirds or $583.33, the remainder to be paid by the State, and the Board approving the same, the report is filed. This day Mr. M.a. Cogbill, Commonwealth's' Attorney, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of July, 1945, showing a total of $491.66, of which the County has paid one-half or $245.83, the remainder to be paid by the State, and the Board approving the report, the same is filed. This day, M~.0.B.Gates. Sheriff, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of June, 1945 showing a total of $524.40, of which the County has paid one-third or $174.80~ the remainder to be paid by the State, the Board approving the report the same is filed. Reports from the following offices were submitted and filed: Trial Justice, Police Department, Home Demonstration Agent, Ag:icultural A~ents, Health Degt., ~'elfare Dept. and Executive Secretary. The Game Wardens made their reports of activities during the month of July, 1945. Report of miscellaneous collections received by the Executive Secretary and turned over to the Treasurer for the month of July, 1945, was read as follows: 7/17/45 7~27145 7/31/45 The CaP Tel. Co. Dept. of Motor Vehicles Chesterfi eld Health Dept. Dept. of Public Welfare Commissions on public telephone~ receipts from Mch.9, 1945 to June 6, 1945 $2.64 Ge~ Gas Tax Refund 16.75 Office rent-July, 1945 40.00 Telephone bill for July,1945 4.00 $63.'~ - and the report is filed. This day Mzs. M.E.V.~unter, of the Virginia State College, appeared before the Board stating that the College had been working to improve the home life of the colored citizens of Chesterfield County and that in so doing had developed a Community Center on the Dupuy Road in which there had beeninstalled a small cannery and since the experience with the small building had been s~osatisfactory that they hoped to enlarge the Community Center in order to carry out a larger program, and in order to do so would need approximately $2300.00, requesting that the Board of SupervisOrs contribute the stun of $500.00.tgwaF9 thi~ .amou~.~. Upon ~nvestigation the Commonwealth's Attorney reported that ~n n~s opxnxon x~ would be unlawful for the Board to contribute to a private undertaking of this kind unless and until the $ommunity Center should be made in the name of Chesterfield County. Upon consideration whereof, and on motion of H.T.Goyne, it is resolved that this matter be tabled and that the Virginia State College and the community delegates be aGvised to contact the School Board to see if any money would be available from the State Board of Education f or a project of this kind. This day, Miss Lucy Corr, who has been recently appointed Superintendent of Public ,elfare for Chesterfield County, was presented to the Board by M~. T. D. Wa a member of the ~,elfare Board. Miss Corr stated to the Board that she did not feel Chesterfield was receiving its fair amount of helptfrom Community ~nd of Richmond and Petersburg in proportion to the money contributed by Chesterfield County and suggested that Mr. Keyes, Director of the Community Chest be invited to appear before the Board in order to clarify this situation. Upon consideratio: whereof, and on motion of ti.T. Goyne, it is resolved that the Chesterfield County Welfare Board and M~.Keyes of the Community Chest be invited to come before this Board at its.next regular meeting on September ll, 1945. Supt. of Schools of Chesterfield County, presented This day, Mr. E.S.H.Greene, to the Board the following resolution: "On motion, the Board directed that $600.00 be transferred from Budgetary Item 1763-305 (General Supplies, Maps, Globes, etc. ) to 17a-299 (Other Expenses) in the current budget." Upon consideration whereof and on motion of W.A. Horner, it is resolved that the request be complied with and that $600.00 be transferred from Budgetary Item 1763-305 (General Supplies, etc.)to 17a-299 (Other F. xpenses). M~r.E.S.H.Greene, Supt. of Schools presented to the Board a resolution from the School Board as follows: "The Division Superintendent presented a resolution of the Board of Supervisors of Chesterfield County passed at a meeting held on July 10, 1945, ~ral requesting the County ~choolBoard of Chesterfield County to grant to that Board the right to use the well at the new Broad Rock School for the purpose of establishing a water system at and near the said new Broad Rook School, and further that permission be granted to that Board to install all necessary pumps, tanks, equipment and pipe lines. On motion of Mr. Laine, the Board approved the above r~quest, and permission was granted to the Board of Supervisors to make use of the well at the New Broad Rock School as requested in their resolution to this Board. The Division Superintendent presented a letter from the F~xecutive ~ecretary of Chesterfield County in which he stated that the Virginia Electric & Power Company had offered to acquire an maintain a private extension at $44.57, which amount would be paid to the School Board for a title to and an easement for the line. Upon due consideration, the Boarc directed that the Virginia Electric and Power Company be given title to and an easement for the line to the new Broad Rook School for the sum of $44.57, the Virginia Electric & Power Company to maintain the line in the future.' Upon consideration whereof, and on motion of W. A. Horner, the resolution is received and filed. This day the E~ecutive Secretary called attention of the BoarG to the fact that with the installation of Police radios, it would be necessary to make other arrangements pertainln~ to the switchboard operation. Upon conside2ation vchereof, and on motion of P. W. Covington, this matter is referred to the Buildings and Grounds Committee, with power to set. This day, Mm. M.H.Long, Chief of the Chester Volunteer Fire Department, appeared before the Board stating that there was some equipment needed by the Volunteer ~lre Department, such as coats, buckets,~siren, fog nozzles, etc. Upon consideration whereof, and on motion of H-T. Goyne, it is resolved that the Executive Secretary be and he hereby is instructed to purchase the same, a~d charge same to "Fire Protection of Chesterfield County". This day the Executive Secretery read a letter from Mr. R.L.~rnold, setting forth the amount charged by Railroad Companies for permission for the REA power line to cross their property, requesting that some action be taken by the Board. Upon consideration whereof, and on motion of T.D.Watkins, it is resolved that the Executive Secretmry be and he hereby is requested to communicate with the State Corporation Commission relative to this matter, and that the letter be received and filed. This da the Executive Secretary presented to the Board a check in the amount of ~ .... Y~ ~-~- +~ ~o+~o+~ of the late Mrs. Kate M. Seffress, which is to be u.se.d ~;~;~;;~;~t';~t~e W. W. Baker Ohild ~$elfare Camp. Upon oonsidera~xon{ whereof, a~d on motion of R. T. Ooyne, it is resolved that the Executive .Secretar~ be and he hereby is requested to write an appropriate letter to the Executor of the Estate of Mrs. gate Jeffress. And be it further resolved that the Treasurer be and he hereby is requested to purchase War Bonds with this money until such time as it is necessary to use it for the improvement of Camp Baker. At a previous meeting the Executive ~ecretary had been requested to secure prices on the heating arrangement for the ~gricultural Building, and his r~port was made at this ti~. Upon consideration whereof, and on motion of W. A. horner, it is resolved that the Executive Secretary be and he hereby is instructe to proceed with the installing of an oil-burning hot water heating system in the · ~gricultural Building. ~nd be it further resolved that the sum~ of $1200.00 be and it hereby is appropriated from the unappropriated surplus of the General ~und to 19-405, Agricultural Building. Harris 0ompany quoting This day the Executive Secre~a~yr,~ead~a letter from E.G. the heating system at the prices on furnishing and installing motorized val~es on Courthouse, and the letter is received and filed. This day the Executive Secretary read a letter from M~r.0.K.Marquis, concerning t~ water system at Chester. Upon consideration whereof, and on motion of H.T. Goyne, it is resolved that the Committee be continued, and that the Commonwealth' Attorney be requested to communicate with the State Corporation Commission to determine the status of the water system now operated by mr. Marquis at Chest~ regarding permits and/or franchiae from the State Corporation Comzztssion. At a previous m~eting of the Board the Executive Secretary was instructed to communicate with Mr.G.M. Johnson, POlice Officer, who has been incapacitated for a period of approximately two years and obtain from Mr. Johnson a certificat~ from his physician as to his condition. The Executive Secretary presented 01aiborne T. Jones stating that due to his age and condition a letter from Dr.it wise for him to return to workas a PoliceOfficer. he did not think Upon consideration whereof, and on motiOn of p.w.0z~ington, the Executive Secretary was requested to advise Mr. Johnson to make application to the Police Benevolent Association, and to discontinue payments to him as soon as arrangements had been made for him to participate in the Police Benevolent Association. e s ~r This day the matter of the appointment of a Chief Forest Fire ~arden to replace Mr. A. L. Smith, which vacancy was caused by his death, was considered. The Executive Secretary reported that the State Forestry Department had agreed that if the County of Chesterfield would furnish a small truck, the State Fore~try Department would equip the truck with pump, tank, radio, fire tools, etc. and would be willing to pay one-half of the salary of the Chief Forest Fire Warden. Upon consideration whereof, and on motion of W. A. Horner, it is resolved that Mr. A. J.Horner, who is now employed as Game Warden in Chesterfield County be offered the position of Chief Forest Fire ~'arden at a salary of $200.00 per month, and that the truck and operating expenses be furnished by the County for his transportation, it being further under~tood that arrangements would be made with the Department of Game and Inland Fisheries for M~. Horner tobe appointed a Deputy Came Warden to assist the Chief Game Warden if and when the opportunity presented itself. This day the matter of certain pig conditions were discussed. Upon consideration whereof, and on motion of H.T.Goyne, it is resolved that the Commonwealth's AttornE be and he hereby is requested to make a study of the existing "Pig Ordinance" and submit to the Board at its next regular m~eting such changes as he deems necessary for the protection of citizens of Chesterfield County under the present c ondi ti ons. This day the E~xecutive Secretary read to the Board a petition from citizens near Chester, requesting that a road west of the Seaboard Railroad be taken over by the County and improved. Upon consideration whereof, and on motion of H.T. Goyne, the Executive Secretary was instructed to contact the citizens and secure the right-of-way and have a survey made of this road for a distance of approximate! one-half mile. This day Mr.H.T.Goyne, Supervisor Bermuda District, called the attention of the Bo~ to the fact that certain streets in Central Park needed attention. Upon consider ation whereof, and on motion of H.T. Goyne, it is resolved that the Virginia Department of Highways be and it hereby is requested to improve Bellemeade Avenue and Brightwood Avenue in Central Park, e~pending a sum not to exceed $250.00 and charging same to the 3ct. road levy. Whereas, by deed ~ated November 6, 1940, and recorded in the Clerk's Office of this County, in Deed Book 262, Page 50, James H. Scott and Mary W.~cott, conveyed to the County of Chesterfield a certain easement and right of way for a public sewer pipe line in what was then known as M~nchester Sanitary District No. 1 of Manchester Magisterial District; and Whereas, in the annexation proceedings by decretal order of November 6, 1941, Order Book l?, page 2?5, the Statutory Court then sitting in the County of Chesterfield directed that upon request from the 0ity of Richmond the County of Chesterfield should convey th~s right of way and other property ~ the City of Rtchmond, and ,,herons, by a letter dated July 10, 1945, directed to Marcus a. Cogbill, Commonwealth's Attorney of said County, the City of Richmond through the Assistant City Attorney, 01in A. Rogers,. requested the County of Chesterfield to so convey said right of way described in Deed Book 262, page 50, of said Clerk's Office, which letter is filed; Now, Therefore, and upon consideration, on motion it is resolved that this Board do, in accordance with the decretal order aforesaid and the request of the City of Richmond, convey to the City of Richmond the said easement of right of way mentioned in the preamble hereto; ~nd be it further resolved, that H.L. Chalkley, and W. H. Caldwell, Chairman end Clerk, respectively, of this Boara, be, and they are hereby authorized a~d directed to execute on behalf of this Board a good and sufficient deed, with Special ~$arranty, conveying said mentioned easement of right of way to the City of Richmond. There being insuffic&mnt funds to cover certain outstanding bills of the General })und, it is resolved, on motion of H.T.Goyne, that the following amountsbe appropriated from the unappropriated surplus of the General Fund to the following budgetary codifl cations: 2c - 102 Commissioner of Accounts $10.95 llc - 215 Fair Grounds 201.30 The Executive Secretary r~ported that an additional appropr~i~.~tion was needed for a certain account in the Ettrick Sanitary Operating Fun~, and On motio~ of H. T. Goyne, it is resolved that the sum of $131.25 be and it hereby is appropriated from the unappropriated surplus of the Ettrick San. District Fund to 10d-319- Supplies, in the Ettrick Sanitary District Operating Fund. Ordered that the meeting be now adjourned until 10:00 a.m. Sept. ll, 1945. Executive ecret ry Chairman ~rd