Laserfiche WebLink
<br />q1 , <br />~o <br /> <br />. <br /> <br />. <br /> <br />f'I'\ <br /> <br />LANE, TERRY & CO. <br />Certifird Public Account"ntJ <br /> <br />403 EAST FRANKLIN STREET <br /> <br />MEMBER OF <br />AMERICAN INSTITUTE OF <br />CERTIFIED PUBLIC ACCOUNTANTS <br /> <br />MURRAY B. LANE, JR. <br />CHARLES M. TERRY, JR <br /> <br />RICHMOND 19 VIRGINIA <br /> <br />November 20, 1958 <br /> <br />Board of Supervisors <br />County of Chesterfield <br />Chesterfield, Virginia <br /> <br />Gentlemen: <br /> <br />Our firm has recently canpleted the regular annual audit of Chesterfield <br />County. A regular audit does not include a detailed analysis of your accounting <br />system. However, as part of our audit, we reviewed the methods and procedures <br />used in the system, and would like to suggest the following recommendations for <br />your consideration. <br /> <br />It is recommended as a sound and well recognized principle of accounting that <br />cash receipts should be deposited daily in the bank. Under your present system, <br />cash receipts are held in the Treasurer's office until they have been processed <br />through his records, and at most, deposited once or twice a week. There are <br />several dangers in this method of handling cash. <br /> <br />It is also recommended that the payroll systems be studied to see if they can- <br />not be revised in order to produce the paYroll CheCks,' the payroll journal and the <br />employeest earning cards in one operation. At present, they are produced in three <br />separate and distinct operations, which materially increase the chances for mistakes <br />as well as requiring more time. <br /> <br />We recommended during the course of our audit that the records maintained by <br />the Water utility Department be periodically compared with the records of the water <br />utility maintained by the Treasurer. If differences are found, they should be <br />reconcilied and properly adjusted in order that the two records be in agreement. <br />There were several differences found in these records at June 30, 1958. <br /> <br />These are only minor refinements in your system, but we feel that if the <br />above recommendations are followed, they will result in a more efficient operation. <br />If a more extensive analysis of your system was made, we believe that beneficial <br />changes could be recommended. <br /> <br />In closing, we would like to thank you for the privilege of auditing the books, <br />and records of Chesterfield County for the past year. <br /> <br />Very truly yours, <br /> <br />LANE, TERRY & CO. <br /> <br /> <br />B{ xC4~.,{/~/, <br /> <br />cc: Mr. J. Gordon Bennett <br />Auditor of Public Accounts <br />Richmond, Virginia <br />