12-21-1967 Packet
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VIRGINIA: At an adjourned meeting of the
Board of Supervisors of Chesterfield
County, held at the Courthouse on
December 21, 1967 at 7:30 P.M.
Present:
Mr. Irvin G. Horner,Chairman
Mr. H. T. Cbyne
Mr. R. J. Britton
Mr. J. Ruffin Apperson
Mr. H. O. Browning
Mr. A. R. Martin
!VIr. Cliver D. Rudy, (bmm. Atty.
Mr. Howard A. Mayo,Jr. Co. Planner
Mr. Robt. A. Pain ter, Co. Eng ineer
Mr. Thomas Daniels
Mr. A. J.Bridges
Mr. M. H. Burnett, Exec. Sec'y.
f1r. C. J. Purdy
Mr. F. F. Dietsch
The Commonwealth's Attorney anno~nced to the Board that the condemna-
tion proceedings against Mrs. John Cogbill for .65 of an acre of
land at the Courthouse had been concluded on this date and that the
Court had awarded the sum of $38,500 as the price for the purchase
of this land.
It was generally agreed that this matter would be discussed at a
later date.
On motion of ~~. Britton, seconded by Mr. Martin, the following
water contracts be and they hereby are approved:
AC-467
AC-179H
Dutch Village Apartments
Woodmont, Section "E"
$19,000
9,740
On motion of Mr. Martin, seconded by Mr. Britton, the following
I sewer contracts be and they hereby are approved:
S-67-3lCD - Hoodmont, Section "E"
S-67-39D
Ttloodmont, Sections "A" and "c"
The County Engineer pointed out that a sewer line could be constructed
to serve the proposed Shopping Center at the Tinsley property at
Buford Road and Forest Hill Avenue, along with 80 other homes for
a price of approximately $69,000 and recommended that this program
be changed from its scheduled date of February, 1970 to an earlier
date. Upon consideration whereof, and on motion of l''lr. Nartin,
seconded by r-1r. Browning, it is resolved that this Board authorizes.
the County Engineer to accelerate the schedule of coristructing the
sewer line to serve the aforementioned areas.
It is here noted that Mr. Goyne does not vote.
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On motion of Mr. Britton, seconded by Mr. Martin, it is resolved that
this Board accepts the deed for the Shenandoah Sewage Pumping Station.
It was cited that the Richmond-Petersburg Toll Road needed a small piece
of land to enlarge the facilities at the Falling Creek Interchange and
that the parcel desired does not harm the County's sewer program in this
area.
Upon consideration whereof, and on motion of Mr. Britton,seconded by
l'lr. Goyne, it is resolved that the County transfer back to the Toll Road
the small piece of land necessary for this improvement.
On motion of hr. Browning, seconded by Mr. l"lartin, it is resolved that
the request of the utility Department to make an exception from the
County's leave policy for a specific Utility employee be and it hereby
is approved.
On motion of P~. Browning, seconded by l'~. Martin, it is resolved that
the Engineering Department put in its schedule of construction, one
sewage lagoon east of Woodpecker Road instead of the two lagoons
previously discussed since it \',ulC, i.,:.).".:,j:' ti,,-,t Uk one li~'Jcon would
save a great amount of capital outlay in the future and would serve
more citizens at the present time.
On motion of Mr. Britton, seconded by Mr. Martin, it is resolved that
this Board hereby releases the Bond of Mr. Larry Sterling on the
subdivision of Brinkwood, provided the Bonding Company pays to the
County the sum of $6615.33, which amount was billed to the County as
the State's cost for necessary construction in said subdivision, plus
$100.00 for re-seeding the ditchline during the coming Spring.
On motion of Mr,Browning, seconded by Mr. Martin, it is resolved that
all Gbunty employees be given December 26th as a holiday.
On motion of Mr. Britton, seconded by Mr. Martin, it is resolved that
the Purchasing Agent be and he hereby is authorized to purchase
9 vehicles at the lowest bids presented, 4 from Strosnider Chevro1et,Inc.,
and '5 from the Commonwealth Ford,Inc.
On motion of Mr. Britton, seconded by Mr. Apperson, it is resolved that
this Board authorizes the County Court to purchase transportation
insurance for the transporting of not more than $10,000 at a cost not
to exceed $97.80 for 3 years.
On motion of Mr. Britton, seconded by Mr. Apperson, it is resolved that
the following street light requests be und they hereby are referred to
the Street Light Committee:
New Kirk Drive and Red Oak Lane
Lakeview and Woodpecker Roads
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en motion of I'ir. Apperson, seconded by I"~. 1'1artin, it is resolved that
at the request of the County School Board, this Board appropriates
the sum of $60,441.36 from the Gener~l Fund of the County to the
Pupil Scholarship Fund for the payment of tuition grants for the
first half of the current school session, and the Treasurer is hereby
requested to make this transfer.
It is here noted that Mr. Browning votes No.
On motion of Mr. Britton, seconded by Mr. Apperson, it is resolved that
this Board approves the following appropriations for the months of
January, February and March, 1968, from the funds and for the functions
or purposes indicated, in the amount of $6,313,495.00.
On motion of Mr. hartin, seconded by l'ir. Britton, it is resolved that
this Board authorizes the payment of a game claim of Irene York in
the amount of $36.00.
On motion of Mr. Martin, seconded by Mr. Browning, it is resolved that
this Board accepts the dedicdtion of a right of way from the Central
Educational Television Corporation and authorizes the Chairman and
Clerk to sign the acceptance of this dedic2tion.
On motion of Mr. Browning, seconded by Mr. Apperson, it is resolved
that this Board re~eives the approval of the State Auditor of Public
Accounts of the audit of the County Treasurer, Mr. George ~-J. Moore,Jr.
for the fisEa1 year ending June 30, 1967.
On motion of Vrr. Martin, seconded by ~~. Britton, it is resolved that
the limit of the Petty Cash fund in the Purchasing Department be
raised to $100.000
It was pointed out th0t Mr. Abe Grandis had installed a temporary
french drain across Bagwell Drive in the subdivision of ~utham,
Section "D".
And it was pointed out further that he had recently improved Bagwell
Drive to meet the minimmm specifications of the Highway Department.
On motion of fJir. Britton, seconded by Mr. frowning, it is resolved
that since Mr. ~andis has given written consent to his responsibility
of maintaining the french drain at his expense until the County's
sewer is installed in the subdivision, that this Board request the
Highway Department to take into the Secondary System of roads
Bagwell Drive in the Southam Subdivision, Section "D".
On motion of Mr. Britton, seconded by Mr. Apperson,
that the following erroneous tax claims be and they
approved for payment:
Myron E. Johnston, Jr.
it is resolved
hereby are
Personal Property Tax 1966
$28.80
9.60
Jan. H. Gilman
Personal Property Tax 1967
-3-
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Henry H.Hatcher
Erroneous
of 1966
Erroneous
& second
assessment first/half
Henry M. Hatcher
assessment year 1965
$66.08
66.08
There was read a resolution from the County School Board requesting
some improvement to James street in Matoaca Magist~rial District.
Upon consideration whereof, and on motion of hr. Browning, seconded by
Mr. Martin, it is resolved that this Board requests the Highway
Department to improve James street to the minimmm standards of the
Hi'..;hVlay Department and the County to Vay for said improvements from the
General Fund of the County.
There was read a letter from ~Irs. v~alter Horner concerning the
telephone service of 24 families of the County of Chesbcrfi",ld who
are now forced to go through the Powhatan Exchange instead of a
Mid10thian Exchange. On motion of Mr. Horn(~l:, seconded by Mr.;
Browning, it is resolved that this Board recuests the Executive
Secretary to write the officials of the Telephone Company in an
attempt to ascertain the progress of this request for improved
telephone service.
On motion of Mr. Goyne, seconded by Mr. Britton, it is resolved that
this Board receives from the Tr2asurer a list of the delinquent
real estate accounts for the year 1966.
The Executive Secretory outlined the program for improved service
from the County's Data Processing machines, stating that much of
the routine work of the School Board could be placed on our present
machines with modification and improvements.
He stated further that the cost of this extra equipment would be
approximately $l900.00 per month and that the School officials had
agreed to pay their proportionate share of the entire data processing
expense.
After much discussion and upon further consideration, it is on motion
of Mr. Brovming, seconded by Mr .Goyne, resolved that the program
of improving the data processing equipment be authorized, provided
the County School Board agrees by resolution, to the proposed changes.
It was cited that ~lr. Richard Robertson, Executive Director, Richmond
rRegiona1 Planning Commission, requested the approval of the County
for a study in the Richmond Metropolitan area of refuse disposal.
Upon consideration whereof, and on motion of Mr. Goyne, seconded by
Mr. Martin, it is resolved that this Board of Supervisors herewith
approves the request to have a study of solid waste disposal in the
Richmond Metropolitan area.
On motion of Mr.Goyne,seconded by l'1r. Martin, it is resolved that
the rates of pay of certain people in Data Processing, Purchasing,
Assessing and Garage Departments be increased as recommended.
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On motion of ~rr. Browning, seconded by Mr. Martin, it is resolved that
this Board authorizes a free water conn~ction to the Ettrick-Matoaca
Rescue Squad.
On motion of ~'Ir. Brmming, seconded by l'ir. Apperson, it is resolved that
this Board withhold payment from Hollins, Howard and Cochrane from a
water project on Hi~kory Road until the job is satisfactorily completed.
On motion of Mr. Martin, seconded by Mr. ~owning, it is resolved that
this Board requests the Highway ~partment to improve uhe ditch south
of Rt. l47 and parallel to Shoreham Road at a cost not to exceed $500.00.
On motion of Mr. Apperson, seconded by Mr.Goyne, and Mr. Browning,it is
resolved that this Board request the ~ief of Police, Col. E.P.Gill,
to cause increased vigilance on behalf of the County's ~g Wardens
to seek out and control those vicious dogs which may cause the'County
of Chesterfield a comparable tragedy to the one in the Lynchburg area.
On motion of Mr. Goyne, seconded by Mr. Martin, it is resolved that this
Board requests the Commonwealth's Attorney to review the ordinances
controlling dogs in the County and to suggest means whereby said ordinances
may be strengthened to serve better the citizens of our County.
On motion of Mr. Goyne, seconded by Mr. Apperson, it is resolved that
this Board adjourn at 1l:30 P.M. to 2:00 P.M. on December 28, 1967.
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COUNTY OF CHESTERFIELD
(For Intracounty CorresQondence)
TO: Mr. R. A. Painter, County Engineer
FROM: Charlie R. Quaiff
SUBJECT: Mary Ruth Neathery
DATE: December 20, 1967
Mrs Neathery was employed by the County on September 18, 1967
as a full time employee. On December 7, 1967 Mrs. Neathery entered
the hospital for extensive surgery and will be incapacitated until
January 8, 1968.
Since this employee has not been employed long enough to
accumulate sick leave it will be necessary to either make an
exception to the leave policy and pay her while she is recuperating
or dock her for the, three weeks from December l6 through January
7. The amount of salary involved amounts to $l86.30.
I would recommend that, if at all possible, an exception to
the leave policy be made and we will charge this time against
future accrued sick leave and vacation.
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JUDGE
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R. M. CRUMP. JR.
D. W. MURPHEY
CLERK
w. R. SHELTON.
CARL N. CIMINO
ASSOC. JUDGE
QI4C!itcdicl~ QIouutg QIourf
mUlletti[C auo ~otttestit ~ehdious ~ourt
CHIEF PROBATION OFFICER
R. PINKNEY SOWERS
SUBSTITUTE JUDGE
JOHN H. THOMAS
SUBSTITUTE JUDGE
CHESTERFIELD, VIRGINIA 23832
December 6, 1967
Chesterfield County Board of Supervisors,
Chesterfield,
Virg,imia
Gentlemen:
The Chesterfield County Court is now handling
considerable amounts of money which has to be held in
the safe in the clerk's office or transported by the
clerk to the bank in Chester.
An attempt has been made to have the State pay for
Burglary and Theft Insurance, but the Attorney General
has ruled that the State cannot pay the premiums for this
insurance.
Therefore, a request is respectfully submitted to
the Board of Supervisors for consideratton~of paying the
premiums for County Court on this type of insurance.
For your guidance a premium rate of $30.78 per $1,000.00
is charged for on premises protection, and $3.26 per
$1,000.00 is charged for transporting funds to the bank.
Minimum protection required would be on $5,000.00. If the
Board feels that the premiums would be excessive for
both coverages, the Court would like to carry at least
$10,000.00 on transporting, which would amount to approximately
$97.80 for three years coverage.
Very truly yours,
DWM: cw
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We the undersigned petition for a street light to be installed at the intersection
of Newkirk Drive and Red Oak Lane, Manchester District, Chesterfield County, Virginia.
Red Oak Lane consist of one row of houses and directly behind it a large wooded area.
Both streets, especially Red Oak Lane, has quite a bit of traffic. We have also been
experiencing quite a bit of petty thieffand we feel a street light will help curtail
th is.
NAME:
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NAME: F1A/...' /-J]A/J
ADDRESS: 00 ~h
ADDRESS: ___\00 Co . ft-c1 ([)14 k !!qNI..-
NAME: 1r)a.''I- 1k g~gdJ~
ADDRESS: {; tJ / Mwf.,r,J::.J 7Jrr
NAME :~J~ .a/ ~~ .7// c/LRV'
ADDRESS:;;; t1 7' >:2.AV;.L;"i j)A~
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NAME: 6!.;c/!1 (~A-/C-
ADDRESS: C::b6?(.2-<.u~. L2,;p/
NAME: ~~A , -I :m/1/.1. 1,)r)l/1<I ~
ADDRESS: 5()1j(J /(....1 ikb~ ~t-,-,Q.
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NAME: ~. f\\1t<>J.- \N\~, ~n.){H-{) ~. ~ewUP
ADDRESS: 4C) "J....lt Re..c\ ()~ ~
NAME: 1/(11. ~ 7f{MJ JIla1~ 71. ~~
ADDRESS: 49/R~.dJ (/)d A.
.
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I ~ RECEIVED =n
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PRESENT:
VIRGlNIA: At a regular meeting of
the Chesterfield County School Eoard
held Monday eveniqg, Nov. 20, 1967,
at 8 o'clock in the county courtroom.
Mr. G. L. Crump, Chairman
Mr. C. C. Wells, Vice-Chairman
Mr. R. P. Eagles
Mr. C. D. Spencer
Mr. W. H. Goodwyn
Mr. J. W. Russell
On motion of Mr. Spencer, seconded by Mr. Russell, the
School Eoard of Chesterfield County approved applications for pupil
scholarships for the first half of the current session in the amount of
$60,441. 36, subject, of course, to the applications being approved by the
State Depart:r:r:rmt of Education, and directed that the Eoard of Supervisors
be respectfully requested to make these funds available in a special fund
for the payment of these scholarships.
'-"
.J1( (!. ~'A-L,<-- '
W. C. Dance, Clerk
A copy: teste-
Budget Planned Ame ed Previous Appro . Total Unapprop.
Item Approp. Planned Approp. for Approp. Bal. of
Approp. 3rd Qtr. to date Planned
11-010 76,428 51,000 14,000 65,000 1l,42E
021 54,002 55,902 18,000 15,000 33,000 22 , 90~
022 96,788 48,000 20,000 68,000 28,78E
023 21,190 13 , 000 4,000 11,000 4,19C
031 73 , 766 74,066 40,000 33,166 73,766 30e
032 1,150 600 SSO 1, 150 C
033 22,325 5,000 11,325 22,325 C
034 31,238 16,500 9,000 25,500 5 , 13E
035 58,256 31,000 15,000 46,000 12,256
040 24,350 15,500 8,850 24,350 0
051 22,000 19,000 0 19,000 3,000
052 1,800 1,000 800 1,800 0
053 16,605 7,000 3,000 10,000 6,685
054 41,633 21,000 8,000 29,000 12,633
061 565,852 316,854 124,500 441,354 124,498
062 27,735 12,000 8,000 20,000 7,735
063 31,885 18,000 9,000 27,000 4,885
071 336,846 200,000 0 200,000 136,846
072 15,937 11 , 500 4,437 15,937 0
085 16,000 8,000 6,000 14,000 2,000
086 5,450 4,000 1,450 5,450 0
OBS 5,000 2,000 1,500 3,500 1,500
091 1,100 1,100 0 1,100 0
092 101,821 124,821 66,900 28,100 95,000 29,821
093 10,000 7,000 0 7,000 3,000
101 37,669 27,000 7,000 34,000 3,669
102 55,441 29,000 14,000 43,000 12 ,441
103 51,068 27,000 10,000 37,000 14,068
Budget Planned Arne ed Previous Appro . Total Unapprop.
Item Approp. Planned Approp. for Approp. Bal. of
Page 2 Approp. 3rd Qtr. to date Planned
11-104 38,953 25,000 6,000 31,000 7,953
105 3,260 1,815 785 2,600 660
111 6,245 3,165 1,590 4,755 1.490
112 8,870 4,450 2,225 6,67$ 2,195
113 1,000 500 250 750 250
120 20,238 9,000 1,800 10,800 9,43E
130 24,200 22,000 2,200 24,200 0
140 170,068 50,000 SO,OOO 100,000 70,OGE
150 16,000 8,000 4,000 12 ,000 4,000
180 532,000 200,000 100,000 300,000 232,000
500 910,000 100,000 0 100,000 810,000
13-155 75,000 55,000 20,000 75,000 0
15-160 40,000 20,000 0 20,000 20,000
17-210 96,511 45,000 30,000 75,000 21,511
21-080 1,600 600, 300 900 700
081 142,502 59,400 37,000 96,400 46,102
083 396,930 180,000 97,700 277,700 119,230
31-201 26,359 1$,359 1,000 16,359 10,000
34-202 25,000 5,000 0 5,000 20,000
(41) 11a 240,810 125,810 64,580 190,390 50,480
17b&.c 9,407,846 9,468,839 4,648,376 2,575,234 7,223,610 2,245,229
I1d 1,106,516 519,864 337,492 857,356 249,160
17e&f 1,439,154 717,400 400,200 1,1.17,600 321,554
19 93,400 93,400 0 93,400 0
19c 4,500,000 2,000,000 500,000 2,$00,000 2,000,000
20 2,783,282 2,598,282 0 2,598,282 185,000
pupil
Scholar-
ship N.nd 130,000
(43-183) 130,000 0 0 0
, ':
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.lo.ge anne I me e reVlOUS I ppro . 0 a ! napprop.
em Approp. Planned I Approp. for Approp. I Bal. of
3 Approp~ j 3rd Qtr. to date Planned
e I ' 1=ll1ngpt- -
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ter ,
,210 i 418,962 240,000 I 150,000 390,000 8S,96~
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220 514,293 288,000 144,000 432,000 lA2,29~
I
230 648,861 563,000 85,861 648,861 C
240 295,305 124,000 50,000 174,000 121,30!
260 325,000 132,000 61,000 193,000 132,OOe
, 4,030,000 1,000,,000 1,000,000 S,030,OOe
270 0
er
310 285,000 121,250 65,000 186,250 98, 7SC
320 646,374 323,188 162,900 485,188 161,18E
330 957,000 240,000 0 240,000 717,OOe
340 6,210 3,000 0 3,000 3,21C
360 1,127,400 282,000 0 282,000 84S,40C
370 7,228,933 2,000,000 1,000,000 3,000,000 4,228.933
ala 40,648,471 40,728,670 17,$40,813 6,313,495 24,154,308 16,574,362
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72-
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Tot
,
.
.
CLERK
WILLIAM OLD
MACK T. DANIELS
.JUDGE:
OLIVE.R O. RUDY
ERNEST P. GATES
COMMONWEAl.TH ATTORNEY
JUDGE
CIRCUIT COURT
C H EST E R FIE L DI V I R GIN I A
December 12, 1967
Mr. M. W. Burnett, Executive Secretary
Board of Supervisors of Chesterfield County
Chesterfield, Virginia
Dear Mr. Burnett:
In accordance with your letter of November 2, 1965, relative
to appropriations being made on a quarterly basis the writer wishes
to inform you that he estimates the quarterly appropriation for the
months of January, February and March, 1968, for his office to be
$4,500.00.
With best wishes, I am
YO?;;1;U
Mack T. Daniels
Clerk.
MTD/l
-=OUNTY OF CHESTERFIELD-
OFFICE OF THE COMMISSIONER OF THE REVENUE
CHESTERFIELD. VIRGINIA
H. B. WALKER
COMMISSIONER
December 11, 1967
Mr. M. W. Burnett
Executive Secretary
Board of Supervisors
Chesterfield, Virginia
Dear Mr. Burnett:
I would appreciate it very much if
the Board of Supervisors would make an appropriation
of $15,000. to cover salaries and office expense for
January, February and March, 1968.
Very truly your s,
~~
,
H. B. Walker
Commissioner of the Revenue
.
.
CHESTERFIELD COUNTY POLICE DEPARTMENT
Chesterfield, Va.
TO: M. W. Burnett, Executive Secretary
REFERENCE: Estimated Expenditures
Submitted herewith are the estimated expenditures of this department for
the month(s) of Januarv. February & March , 19 68
102
106
109
211
212
217
218
220
241
245
319
321
325
333
400-1
405
499
Respectfully submitted,
C,P#~
Colonel E. P. Gill
Chief of Police
Compensation of Police Chief....................... $
Compensation of Pol icemen..........................
Compensation of Dispatchers & Clerks...............
Auto Insurance.......................... ............
Surety Bond............................................
Telephone & Telegraph..............................
Pos tage. . . . . . . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . .
T ra ve 1 i ng Expenses.......................................,.
Cani ne Corps Expenses..............................
Maintenance of Radio Equipment.....................
,
Office Supplies...................,................
Identification Supplies............................
Police Uniforms & Equipment........................
Ammuni ti on & Fl ares. . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . .
New Cars & Replacements............................
Equipment. . .. .. .. .. ...... .. . . .. .. .. .. .. .. . .. . . . . . .. ..... . . ... .. .......
Mi s ce 11 aneous. . . . . . . . .. . . .. . .. . . . . . . .. . .. . . . .. . .. . .. .. .. .. .. .. .. ..
TOTAL..... $ 124,500.00
.
.
COUNTY OF CHESTERFIELD
OFFICE OF THE TREASURER
CHESTERFIELD, VIRGINIA
GEC. W. MOCRE, .JR.
TREASURER
November 15, 1967
Mr. M. W. Burnett, Executive Secretary
Board of Supervisors
Chesterfield, Virginia 23832
Dear Mr. Burnett:
In order that the Treasurer's Office may
operate for the months of January, February and
March, 1968, I request that you make the following
appropriations:
11 031
11 033
11 120
.0
.0
.0
$33,766.00
17,325.00
1,800.00
V~y truly yours~
J(1,., d //!~ ~-
Geo. W. Moore, Jr.
Treasurer
GWM/mcg
.
.
CHESTERFIELD - COLONIAL HEIGHTS
DEPARTMENT OF PUBLIC WELFARE
CHESTERFIELD. VIRGINIA
November 29, 1967
Mr. M. W. Burnett
Executive Secretary
Chesterfield, Virginia
Dear Mr. Burnett:
The Chesterfield Welfare Department, hereby, requests an appropriation
of $135,000.00 from the Board of Supervisors for the quarter ending
March 31, 1968.
Administration
Board Members
Assistance
$37,000.00
300.00
97,700.00
$135,000.00
LC/jq
Sincer/~:Y~,
___.~/" (J
ucy Corr
tendent
"
.
.
BOARD OF TRUSTEES
QI4~1'iterfttlli QIllU1til! 'uhIit ~t4ooI1'i
BOARD OF TRUSTEES
ROY A. ALCORN. SUPERINTENDENT
G. L. CRUMP, CHAIRMAN
R. P. EAGLES
J. W. RUSSELL
CHESTERFIELD, VIRGINIA 23832
C. C. WELLS, VICE-CHAIRMAN
W. H. GOODWYN
C. O. SPENCER
December 12, 1967
Mr. M. W.' Burnett, Executive Secretary
Chesterfield County Board of Supervisors
Chesterfield, Virginia
Dear' Mr.' Burnett:
In compliance with a resolutib~l with regard to
appropriations to departments on a quarterly basis, I estimate
that $3,377,506.00 will be needed for educational purposes
for the months of January, ,February, and March 1968, exclusive
of capital outlays and debt service.
Sincerely yours,
RAA/hmb
"
.
.
BOARD OF TRUSTEES
GIqesterfielli GIllunt~ 'uhlir J5\tqllllls
BOARD OF TRUSTEES
ROY A. ALCORN, SUPERINTENDENT
G. L. CRUMP, CHAIRMAN
R. P. EAGLES
J. W. RUSSELL
CHESTERFIELD, VIRGINIA 23832
C. C. WELLS, VICE-CHAIRMAN
W. H. GOODWYN
C. D. SPENCER
December 12, 1967
Mr. . M. W. Burnett, Executive Secretary
Chesterfield County Board of Supervisors
Chesterfield, Virginia
Dear Mr. Burnett:
In my letter to you of this date I stated that $3,377,506.00
will be needed for educational purposes for the months of January,
February, and March 1968, exclusive of capital outlays and debt service.
We will need for capital outlay, construction, the sum of $500,000.00,
and for debt service the sum of $1, 272, 313.00. The total estimate of
funds needed for' January, February, and March 1968, amounts to
$5, 149, 819.00. The estimate was arrived at as follows:
17a
17b and 17 c
17d
17e and 17f
$ 64, 580.00 I J-/..I- /.III
2, 575, 234.00 v>
337,492.00 t/ ,
400,200.00/
Total operation
3,377,506.00
500,000.00 v
1, 272, 313.00 /
19c
20
Total
$ 5, 149, 819.00
ely yours,
Yfl&~~
ivifion Supt.
RAA/hmb
.
.
CLE.RK
WILLIAM OLD
MACK T. DANIELS
.JUCGE
OLIVER O. RUDY
ERNEST P_ GATES
<1~
COMMONWE....LTH ATTORNEY
..JUOGE
CIRCUIT COURT
C H EST E R FIE L D, V I R GIN I A
o
November 22, 1967
Jd
Mr. M. W. Burnett,
Executive Secretary,
Chesterfield, Virginia
Dear Mr. Burnett:
I wish to advise you that there is needed approximately
$450.00 for payment of Jurors at the September Term, 1967, of
the Circuit Court.
Please make the necessary appropriation for payment
of same.
Yours very trul
11/~ },
Mack T. Daniels, Clerk
MTD/mf
,
.
CLE:RK
WILLIAM OLD
MACK T. DANIELS
JUDGE
OLIVER O. RUOY
ERNEST P. GATES
COM MONWE....LTH ATTORN EY
JUDGE
CIRCUIT COURT
C H EST E R FIE L 0, V I R GIN I A
December 11, 1967
Mr. M. W. Burnett
Executive Secretary
County of Chesterfield
Chesterfield, Virginia
Dear Mel:
I am enclosing the original and one copy of a deed
from Central Virginia Educational Television Corporation
to the County. This deed has been approved by me as to
form and is ready for execution by the County. Please
have the copy executed also and return it to, Evans B.
Brasfield, Esq., 700 East Main Street, Richmond, Virginia
23212.
SJ~ours,
Oliver D. Rudy
Commonwealth's Attorney
ODR : c t
Enclosure
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AUDITOR OF PUBLIC ACCOUNTS
P. O. BOX 1295
RICHMOND, VIRGINIA 23210
Joseph S. James, Audi tor
John M. Purcell, Jr., Assistant
December 20, 1967
Board of Supervisors
County of Chesterfield
Chesterfield, Virginia
23832
Gentlemen:
Dulaney & Robinson, Certified Public Accountants,
Charlottesville, have forwarded to us copies of the report on
audit of the accounts and records of the
COUNTY OF CHESTERFIELD
and
GEORGE W. MOORE, JR., TREASURER
for the fiscal year ended June 30, 1967. Our review of the report
indicates that it has been prepared in accordance with the specifi-
cations furnished by the Auditor of Public Accounts, and the report
is therefore accepted by this office.
yours,
JSJ:ap
~
cc: Dulaney & Robinson
SAFE
DRIVING
SAVES
LIVES
.
.
A. 'W. Gl"andis Company
GENERAL CONTRACTORS
3000 WEST LEIGH STREET
RICHMOND, VIRGINIA 23230
December 20, 1967
Mr. M. W. Burnett- Executive Secretary
Board of Supervisors
Chesterfield County, Virginia
Dear Mr. Burnett:
I had forgotten that a french drain was under the part of B1uffington
Drive between Joilette and Chiswick Roads~
If the State will take this road in-to itt s system I will maintain the
frence drain at my eost until sewer is installed in this subdivision.
--
A. W. Grandis
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.
BOARD OF SUPERVISORS
IRVIN G. HORNER, CHAIRMAN
CLOVER HILL DISTRICT
>'.
BOARD OF SUPERVISORS
HAROLD T. GOYNE
BERMUDA DISTRICT
ANDREW R. MARTIN
MIDlOTHIAN DISTRICT
RAYMOND J. BRITTON
MANCHESTER DISTRICT
J. RUFFIN ApPERSON
DALE DISTRICT
HERBERT O. BROWNING
MATOAC", DISTRICT
COUNTY
OF
CHESTERFIELD
CHESTERFIELD. VIRGINIA
M, W, BURNETT
EXECUTIVE SECRETARY
Mr. M. W. Burnett
Executive Secretary
County of Chesterfield
Chesterfield, Virginia
~""
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December 20, 1967
RE:
Request to accept Bagwell Drive
Dear Mr. Burnett:
The attached plat has been marked to indicate the
approximate location of the existing drain tile, the flat area
at the rear of lots 18 and 19 and the point at which the drain
tile ends below the relocated creek.
There are two possible problems which could arise if the
drain should become inoperable due to clogging at the creek.
1. Septic tanks in the area could become flooded.
2. The flat area at the rear of lots 18 and 19 could
accumulate surface runoff.
The Highway Department has indicated that they refuse to
accept Bagwell Drive because they feel the tile is improperly
constructed. Mr. Grandis argues that tile has been functioning
for six months apparently without lproblem.
Since the Board instructed tha~ the County not assume
responsibility for the functioning of ,this drain, Mr. Grandis
should either persue one of the methods suggested to him to
correct the problem or perhaps post a suitable bond.
In response to your question concerning sanitary sewers; our
projects in this area are presently scheduled to beromplete by the
fall of 1970.
If I can furnish further information, please advise.
.
.
Mr. M. W. Burnett
-2-
December 20, 1967
Very truly yours,
tp?~d. ~
Maynard L. Elrod
Assistant County Engineer
MLE: mwt
cc: Mr. R. A. Painter
Enclosure
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SHOOSMITH BROS"INC.
Contractors
",We Move the Earth"
ROUTE I, CHESTER, VIRGINIA 23831, PHONE 748-5823
H. M.SHOOSMITH,JR.'pRESIDENT'
E. K.SHOOSMITH, VICE-PRESIDENT
J. T. SHOOSMITH, VICE-PRESIDENT
ZANE G. DAVIS, SEe Y. & TREAS.
November 14, 1967
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A. IN. GRANDIS
3000 West Leigh Street
Richmond, Virginia
SOUTHAM
Gal'1'w~ll
E1uf-tton Drive
Approximately 440 lln. ft.
From Jollette Road to Cheswlck Road.
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Letters tOI
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Shoosml th Bros..
A. W. Grandls
Inc.
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VIRGINIA: A t a regular meeting of the
Chesterfield County School Board held
Wednesdayevenmg, December 20, 1967,
at 8 o'clock, in the county courtroom.
PRESENT:
:Mr. G., L.. Crump, Chairman
Mr. C. C. Wells, Vice-Chairman
Mr. R. P.. Eagles
Mr. C. D. Spencer
Mr. W. H. Goodwyn
Mr. J. W., Russell
On motion of Mr.. Spencer, seconded by Mr. Russell, the School
Board of Chesterfield County resolved that the following resolution be
forwarded to the Board of Supervisors:
WHEREAS the street designated as James Street in the Matoaca
Magisterial District of Chesterfield County, . Virginia; , specifically inter-
secting Chesterfield A venue at the northwest corner' of Ettrick' Elementary
School and extending southward adjacent to the westernmost boundary line
of said school site for a distance of approximately 660 feet is unpaved; and
WHEREAS said James Street has become one of the principre.
approaches to the Ettrick School, especially for the approximately forty
kindergarten children who are delivered and picked up by automobile daily, a d
'-'
WHEREAS on days of inclement weather the conditions of mud and
water along the area of the school approaches are such that they have been
impassable at times and inappropriate for children to approach said school
from the street;
THEREFORE,' BE IT RESOLVED that the County School Board of
Chesterfield County does respectfully request that the governing bogy of
said county direct the appropriate agency to cause the said James Street
to be improved to the extent necessary and at the earliest practical date
to alleviate the conditions heretofore described.
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Robert A., Lux, Deputy Clerk
A copy: teste-
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Moseley, Virginia 23120
November 28, 1967
Chesterfield County Board of Supervisors
Chesterfield Court House
Chesterfield, Virginia
Gentlemen:
On August 2, I wrote you asking for aseistance in getting the twent~
four families in this area of Chesterfield a Midlothian telephone
instead of the Powhatan line we now have.
We do appreciate your efforts on our behalf, and understand that you
are in touch w.ith the telephone company concerning this matter.
However, their "additional time to determine the effect of such a
change on other locations" is merely another stall. We have had
nothing but excuse after excuse and stall after stall~
Perhaps you have a copy of Mr. Given~ letter to me from the State
Corporation Commission October 31st, in whtch he states that IF
such service as we seek (Midlothian line) was made available, it
would run $l to $7 more per month. This is ridiculous when we person-
ally know families living in Powhatan County who pay the same monthly
rate for a private Midlothian 'phone, that we pay for a private
Powhatan I phone in Chesterfield~ I am in full agreement \~ith the
congressman from Southwest Virginia who recently stated that the
State Corporation Commission has ceased to exist as an organization
to see that public commodities are run fairly, and become a champion
of big-business~
Our next step will be to take our problem to Sen. Lloyd Bird.
If for any reason our local governments cannot or do not help
the citizens on this, we fully intend to take it all the way to
the Federal government and charge discrimination against a
minority group by a monopoly~ Naturall), we would rather settle
this locally, and ask again for your support in bringing this to
a speedy conclusion~ The telephone company has been putting us
off for three years, and it has now become a traumatic experience
just to make a phone call, when you know at the very least it is
going to cost ~.30; usually much more~ '
Yours truly,
~~. a; a;w~
Mrs. Walter W. Horner
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221-0075
Printed in U.S.A.
1 lJ
Proposal for the IInstallation"of Data Processing/Equipment
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Mr. M. W. Burnett
Executive Secretary
County of Chesterfield
Chesterfield, Virginia
Dear Mr. Burnett:
I have been working with Mr. Robert Lux of the School Board on the
automation of their administrative operations. We have discussed
this from two viewpoints -- data processing equipment which would
be installed in the School Board or on a shared cost basis with the
County of Chesterfield.
All concerned feel that the logical approach would be to have a shared
installation rather than a separate installation within the School Board
office. This is desirable from a cost standpoint to the County of
Chesterfield as a whole.
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In order to handle the accounting and record keeping operations of
the School Board, it will be necessary to increase the capacity of
the System/360. This capacity increase will enable the computer
to handle the anticipated increased load placed on it by the School
Board, and will also greatly improve the speed of processing the
accounting applications now being handled by the Data Processing
Department. Also, there are additional applications within the
County Administrative Office which should be automated in the very
near future.
January 1, 1968, will be the starting of the School Board Payroll on
the data processing equipment. Their payroll amounts to approxi-
mately three (3) times the size of the total county payroll. This,
in effect, means that computer time on the payroll application will
be quadrupled. Budgetary Control for the School Board has been
placed on the computer as of July 1, 1967. This operation is not
complete and will not be so until such time as more personnel and
equipment can be added.
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There are many accounting applications that the School Board desires
to be automated. At the present time it is impossible to foretell
exactly the total time to be required on the System/360 for these
applications. We do, Wowever, feel that at least 50% of computer
time would be allocated to the School Board operations. In dollars
this would amount to approximately $3,000 per month, Of course,
an actual figure will be obtained upon completion of a detailed study.
This study would be accomplished prior to programming the operations.
(Continued on Page Two)
221.0077-2 UjM SOO-Printed in USA
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Mr. M. W. Burnett
Page Two
We estimate that six (6) additional persons be employed with
centralization of all data processing functions. These positions are
shown later. If centralization is not realized, personnel in the
present Data Processing Office should be increased as soon as
possible to include: (1) Systems Analyst/Programmer; (2) Control
Clerk; and (3) Programmer as shown later.
As you will seethe net effect on personnel through complete automation
of the School Board accounting operations will be an increase of only
three (3) people. I believe that Dr. Alcorn and Mr. Lux would agree
that the total cost to the School Board through automated data processing
is not excessive based on the costs shown in this proposal. For them
to adequately handle on a non-automated basis the functions desired,
the cost would be much greater.
This proposal has been reviewed with Dr. Alcorn and he concurs with
the plan. However, we understand that the installation of the equip-
ment and conversion of the School Board accounting functions will
need to be confirmed by the School Board. We recommend that the
equipment shown be placed on order as soon as possible.
&;;4
c. G. Houff
Senior Marketing Representative
CGH:msh
December 12, 1967
221-0077-2 U/M SOO-Printed in USA
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SCHOOL BOARD ACCOUNTING APPLICATIONS
TO BE AUTOMATED
Payroll
Budgetary Accounting
Inventory Management
Personnel Accounting
Cost Accounting and Analysis
Property Records
Textbook Accountability
Student Activity Fund
Census
Cafeteria Accounting
221-0077-2 VIM SOO-Printed in USA
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EQUIPMENT MODI FICA TIONS
Type Description Model Monthly Rental
1403 Printer 2 $1,007.00
2501 Card Reader A2 263.00
2520 Card Punch A3 456.00
2415 Magnetic Tape Unit (2 Drives) 1 930.00
2020 Central Processing Unit -
Change from C2 to D2 515.00
2501 Attachment 20.00
2520 Attachment 25.00
029 Card Punch A22 69.00
- 059 Card Verifier 2 72.00
Less Replacement of:
2203 Printer 1 628.00
2560 Multi-Function Card Machine Al 821. 00
Net Total Increase
$1,908.00
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221-0077-2 U/M SQO.----.Printed in USA
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EQUIPMENT INSTALLED AND ON ORDER
Type Des cription Qty. Monthly Rental
024 Card Punch 3 $ 120.00
029 Card Punch 1 81. 00
056 Verifier 2 100.00
083 Sorter 1 117.00
085 Collator 1 125.00
514 Reproducing Punch 1 100.00
557 Interpreter 1 165.00
System/360
~ 2020 Central Processing Unit 1 800.00
Storage Control 232.00 ':'
2203 Printer 1 628.00
2560 Multi-function Card Machine 1 821. 00
2311 Disk Storage Drive 2 720. 00 ~,
Total Installed and On Order $4,009.00
* On Order
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221-0077-2 U/M SDO-Printed in USA
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PERSONNEL REQUIREMENTS
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FOR
COMBINED DATA PROCESSING DEPARTMENT
Position Number Total Salary
Key Punch Operator 2 $ 650.00
Key Verifier Operator 1 340,00
Computer Operator 1 500.00
Systems Analyst/
Programmer 1 750.00
- Control Clerk 1 300.00
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$2,540.00
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221.0077-2 U/M SOo-Printed in USA
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ADDITIONAL PERSONNEL REQUIREMENTS
FOR
PRESENT DATA PROCESSING DEPARTMENT
Position Number Total Salary
Systems Analyst/
, Programmer 1 $ 750.00
Control Clerk 1 300.00
Programmer 1 600.00
~ 3 $1,650.00
The above personnel are required for the present Data Processing
Office if the administrative accounting operations of the School
Board are not automated on the County's System/360. These
personnel are needed now.
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221.0077-2 U/M SOO-Printed in USA
RICHMOND REGIONAL PLANNING COMMISSION
1015 E, MAl. RICHMONO, VA. 23219 .
RICHARD B. ROBERTSON. EXECUTIVE DIRECTOR
PHONE 644,8587
MEMORANDUM TO:
Mr. Horner
Please let me know if this is agreeable and I will
prepare a letter requesting this study which would be free
of charge. Probable completion date would be this fiscal
year.
Richard B. Robertson
Executive Director
~
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~MONWEALTI+
Gal, ',,'vi
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OF
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VIRGINIA-
COMMISSIONER
RICHMOND. VA. 23219
#,""'00
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MACK I. SHANHOLTZ, M. D.
5721 Se11ger Drive
P. O. Box 12418
Norfolk, Virginia 23502
DEPARTM ENT OF HEALTH
November 20, 1967
Mr. Robert S. Hopson, Director
Department of Public Works
City of Richmond
217 Governor Street
Richmond, Virginia 23219
Dear Mr. Hopson:
Reference is made to our recent conversation regarding
refuse disposal in the Richmond Metropolitan Area.
From the long-range standpoint, there can be little
doubt that the regional approach has great merit.
The Virginia state Health Department is in a position
to conduct a 'study of the problem on an area-wide
basis; however, in order to proceed it would be neces-
sary to receive a request from the local governments
involved. In some manner, the Ricmaond Regional Plan-
ning Commission might act as the coordinating agency
in this matter.
Please be assured that we stand ready to assist in any
way possible.
Sincerely,
//'} !'(' /,:'
! /J/ Y / "., /.' ,.
(/ C f ./7:'l./i-/
;::::--~ ( tv.v
R. E. Dorer, Director
Bureau of Solid Waste & Vector Control
RED : j r
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-....-"'.......,,.,....;..,.".-......-... +. ,-
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BOARD OF SUPERVISORS
HAROLD T. GOYNE
BERMUDA DISTRICT
BOARD OF SUPERVISORS
IRVIN G. HORNER, CHAIRMAN
CLOYER HILL DISTRICT
ANDREW R. MARTIN
MIDLOTHIAN DISTRICT
RAYMOND J. BRITTON
MANCHESTER DISTRICT
J. RUFFIN ApPERSON
DALE DISTRICT
HERBERT O. BROWNING
MATOACA DISTRICT
COUNTY
OF
CHESTERFIELD
ROBERT L. EANES
FIRE MARSHAL
CHESTERFIELD, VIRGINIA
M, W. BURNETT
EX ECU T lYE. SECRETARY
December 20, 1967
Mr. M. W. Burnett
Executive Secretary
County of Chesterfield
Chesterfield, Virginia
Dear Mr. Burnett:
I would like to recommend that Mr. Roy L. Hudson, fire
apparatus mechanic, be given a one step salary increase.
Mr. Hudson has proven his outstanding mechanical ability
since his employment on September ll, 1967. The quality
of his work has surpassed my expectations. Not only is
Mr. Hudson doing a greatly needed job in the maintenance
field, but his help with our last training class was most
beneficial. During the training school, Mr. Hudson (on
his own time) instructed many of the men in proper pump-
ing procedure and use of relief valves.
Since his employment with Chesterfield, he has put in
many hours of overtime to get a piece of emergency equip-
ment back in service. I feel that Mr. Hudson is a great
benefit to this County.
Respectfully,
(\\~~,~~
Robert L. Eanes
Fire Marshal
RLE.s
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COUNTY OF CHESTERFIELD
OFFICE OF REAL ESTATE ASSESSOR
CHESTERFIELD, VIRGINIA
J. T, ROSE. SR.. ASSESSOR
November 2, 1967
Mr. M. W. Burnett, Executive Secretary
Honorable Board of Supervisors
County of Chesterfield
Chesterfield, Virginia
Gentlemen:
Ted C. Burnette, one of our appraisers, has resigned effective
October 31. Ted received an offer of more money, and althoughfuis
was not the only reason, it was some inducement in his accepting
employment in the mortgage department of First & Merchants National
Bank. Other inducements included promise of early promotion, etc.
At this time, I would like your permission to make some adjust-
ment in the salaries of our present appraisers. These adjustments
can be made within my present budget, since the replacement for
Burnette will be employed at a lower salary than Burnette was earning.
Carl W. Chapin came to work on October 16, 1961. He has caused
no problems, does his work well, helps train new appraisers and has
attended several appraisal training courses at his own expense.
Chapin has had increases in his salary lately, but due to the
fact that he began work on a salary of $4l00, we have never caught
him up to date, salary wise. His salary is now $7032, and we have
had two men with one years service at $7380, due to the figure at
which they were employed.
I would like to increase Chapin's salary to $7380, effective
November 1, 1967.
Mann W. Leath began work on March 24, 1964. He is a good
appraiser. His salary is now $6072.
I would like to increase him to $6372, effective November 1, 1967;
Respectfully submitted,
~- -z-- -;{/it - ~
'-' " U f1J JX,
J. '. o~e, Sr., C.A.E.
Real Estate Assessor
JTR/j ss
CEMENT ASBESTOS PRODUCTS COMPANY
Sales Offices, Woodward, Alabama 35189 / Phone 205' 428.7391
Plant, Ragland, Alabama 95191
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d>~J,s r~o/-
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FRED GREGER
5815 Winthrop Drive
Brookha ven
Raleigh, North Carolina 27609
~ Phone 919-787.5035
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